* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] OKAY. [1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/MOMENT OF SILENCE] ALL RIGHT. GOOD AFTERNOON EVERYONE. WE'LL CALL THE MEETING TO ORDER. PLEASE JOIN ME FOR THE PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC WHO UNDERSTANDS ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL, AND A MOMENT OF SILENCE, IF YOU WILL. OKAY. THANK YOU VERY MUCH. MADAM CLERK, WOULD YOU PLEASE [2. ROLL CALL] READ THE ROLL CALL? MAYOR JALO. HERE, VICE MAYOR PLU. PRESENT. COUNCILOR DUNN. SHE'S EXCUSED. COUNCILOR LTZ. HERE. COUNCILOR FURMAN EXCUSED. COUNSELOR KINSELLA. PRESENT. COUNSELOR FAF. HERE. THANK YOU. OKAY, ITEM THREE, [3. CONSENT ITEMS - APPROVE] CONSENT ITEMS. WE HAVE A TWO E. THIS IS OPPORTUNITY FOR THE COUNCIL OR THE, UH, STAFF OR THE PUBLIC TO PULL ANY ITEMS. DO WE HAVE ANY, ANY REQUESTS FROM THE TODAY? I DON'T BELIEVE SO. OKAY. UH, CAN I HAVE A MOTION TO ACCEPT THE CONSENT ITEMS? OH, VICE MAYOR. I MOVE TO APPROVE CONSENT ITEMS A THROUGH E. SECOND. OKAY. ANY DISCUSSION? ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? WERE UNANIMOUS. OKAY. APPOINTMENTS TODAY, WE HAVE NONE. SUMMARY OF [5. SUMMARY OF CURRENT EVENTS BY MAYOR/COUNCILORS/CITY MANAGER & COUNCIL ASSIGNMENTS] CURRENT EVENTS, ITEM FIVE BY MYSELF, THE COUNCILORS, OR THE MANAGER? UH, ANYBODY. BRIAN? THANK YOU, MAYOR. SO, UH, A NUMBER OF US HAD THE OPPORTUNITY TO ATTEND THE ARIZONA LEAGUE OF CITIES AND TOWNS ANNUAL CONFERENCE LAST WEEK. COUNCILOR FURMAN ASKED ME TO SHARE HIS TAKEAWAY. WE'RE ONE OF THEM. SO HERE GOES. SO DURING THE WILDFIRE CHALLENGES SESSION, I LEARNED ABOUT A COMMUNITY WILDFIRE PROTECTION PLAN THAT CITIES PREPARE SPECIFICALLY TO THINK ABOUT AND PLAN FOR WILDFIRE PREPAREDNESS RESPONSE AND CLEANUP. I'M INTERESTED IN LEARNING MORE ABOUT WHAT THESE PLANS ENTAIL AND WHETHER SEDONA SHOULD CONSIDER HAVING ONE. I UNDERSTAND FEDERAL GRANTS ARE OFTEN AVAILABLE TO HELP FUND THESE, AND THAT THEY ARE EXPENSIVE AND TIME CONSUMING TO PREPARE. SO THAT WAS COUNCILOR FURMAN'S, UH, TAKEAWAY. ONE OF THE TAKEAWAYS I HAD WAS THERE WAS JUST A LOT OF DISCUSSION ABOUT ENGAGEMENT WITH THE COMMUNITY AND THE, UH, MAYOR OF CASA GRANDE IN PARTICULAR TALKED ABOUT IT, AND THEY'VE COINED THEIR OWN PHRASE THERE OF ENGAGEMENT AS INFRASTRUCTURE. AND THEY'RE PUTTING UP THAT NOTION OF ENGAGEMENT AS BEING AS CRITICAL AS, UH, ROADS, SIDEWALKS, BRIDGES, AND SO FORTH. AND, UH, I'M INTRIGUED BY THAT, AND THAT'S SOMETHING THAT I'D LIKE TO EXPLORE MORE ABOUT, UM, HOW WE CAN CONTINUE TO TRY TO, UH, ENGAGE WITH OUR COMMUNITY, CLOSE THE GAPS IN MESSAGING, UNDERSTANDING THINGS LIKE THAT, BECAUSE THAT IS AN ONGOING CHALLENGE FOR SURE. THANK YOU, MAYOR. OKAY. THANK YOU. BRIAN. VICE MAYOR? YES. I'D LIKE TO MENTION THE, UH, ANNUAL A SU MORRISON INSTITUTE POLICY BRIEFING FOR ELECTED OFFICIALS THAT, UH, CITY MANAGER AND I ATTENDED EARLIER IN AUGUST. AND, UH, OUR OWN GENIE BLOOM WAS A SPEAKER, A PANELIST ON, UH, HOUSING, UH, EXAMPLES OF HOUSING INITIATIVES. AND THIS WAS ON THE SHELBY PROJECT THAT'S ACTUALLY IN CONSTRUCTION RIGHT NOW. SO SHE PRESENTED ON THAT TO A ROOM OF, I'D SAY A COUPLE HUNDRED, UH, LOCAL CITY, UH, AND LEGISLATIVE OFFICIALS. OKAY. THANK YOU, KATHY. DEREK? OKAY. I HAVE A COUPLE OF ITEMS. SO YESTERDAY I HAD THE VERY UNIQUE OPPORTUNITY FOR THE FIRST TIME, ACTUALLY THE SECOND TIME UP HERE TO HAVE LUNCH WITH OUR REPRESENTATIVE KWAN WING. KWAN WING IS, UM, HE'S BEEN MORE HELPFUL TO THE OTHER SIDE OF THE AM MINGUS MOUNTAINS AND LESS HELPFUL HERE BECAUSE WE HAVE SELENA BLISS. UH, BUT DURING THE CONVERSATION, HE OFFERED TO HELP ASSIST, UH, REPRESENTATIVE BLISS AND CO UH, CO-SPONSOR SOME BILLS [00:05:01] FOR SHORT-TERM RENTALS MOVING FORWARD. AND HE'S ALSO OFFERED TO HELP, UH, UH, REEVALUATE LOOK AT FUNDING FOR THE ROUNDABOUT ON 89 A AND THE NEW, UH, FOREST ROAD EXTENSION, WHICH WAS KILLED, I THINK THAT WAS BY NACO, UH, RIGHT. WHAT, WHO WHEN DID, HOW THE BILL FOR FUNDING FOR THE ROADWAY. UM, THANK YOU MAYOR JALO FOR THE QUESTION. UM, NACOG PUT FORWARD, THERE ARE RECOMMENDATIONS FOR TOP, UM, TRANSPORTATION SAFETY PROJECTS IN OUR AREA, AND THAT OUR PROJECT WAS ON THAT. UM, AND WHEN IT WENT THROUGH THE ADOT BUDGETING PROCESS AT THE LEGISLATURE, THAT'S WHEN IT WAS NOT FUNDED, WAS AT THE LEGISLATIVE LEVEL, BUT NACOG DID PUT IT FORWARD. YEAH, RIGHT. SO, THANK YOU, ANNETTE. AND, UH, REPRESENTATIVE WYNN SAID HE WOULD, UH, LOOK AT IT AGAIN AND TRY TO HELP, BECAUSE HE REALIZES IT'S A SAFETY, A CONCERN, AND ALSO TO HELP MOVE TRAFFIC, UH, SMOOTHER. AND THEN, UH, ALSO AT THE CONFERENCE, UH, WITH, WE WERE ALL, ALMOST ALL THERE. SOME HAD TO GO TO LONG TRIPS, BUT, UH, SO FOR THE FIRST TIME, UH, I HOSTED WITH THE MAYORS OF LAKE HAVASU AND WILLIAMS, A BREAKOUT SESSION AT THE LEAGUE CONFERENCE TO DEAL WITH THE NEGATIVE IMPACTS ON SHORT-TERM RENTALS. AND IT WAS QUITE UNIQUE FOR ME. AND WE HAD, UH, ABOUT 200 PEOPLE, UH, MANY, MANY MAYORS AND MANY COUNSELORS FROM ACROSS THE STATE. UH, AND WE HAVE NOW A LOT MORE INTEREST AND A LOT MORE PEOPLE WHO UNDERSTAND, UH, HOW THEY ARE IMPACTING US IN THE NORTHERN REGION. SO THAT'S REALLY, UH, IT, IT WENT QUITE WELL, AND I'M PRETTY IMPRESSED, UH, WITH THE PEOPLE THAT WERE THERE. AND THEN ON A, A PERSONAL NOTE, I WANT TO, UH, STEP OUT AND MAKE A, A PERSONAL APOLOGY TO ANNETTE THE PUBLIC. AND THIS COUNCIL, BY THE WAY, I RAN THE MEETING ON EIGHT 13, UH, THAT WAS JUST TWO WEEKS AGO. AND I FEEL I DID NOT, I CALM THE PUBLIC THE WAY I SHOULD HAVE FROM ATTACKING STAFF. AND I FEEL I LET EVERYBODY DOWN, ESPECIALLY ANNETTE AND OTHERS IN SEVERAL WAYS. AND I PROMISED MY BEST TO DO BETTER TO ENSURE OUR MEETINGS ARE RUN MORE SMOOTHLY AND MOVE FORWARD WITHOUT PERSONAL ATTACKS. SO PLEASE ACCEPT MY APOLOGIES TO ALL OF YOU. SO THAT'S ALL I HAVE FOR NOW. LET'S MOVE FORWARD. MR. MAYOR, EXECUTIVE EXECUTIVE SESSION REPORT. OH, YES, I JUST, SIR. YES, KURT. THANK YOU. GO AHEAD. DO YOU WANNA GIVE THAT? SURE. UH, AT THE CONCLUSION OF THE EXECUTIVE SESSION IN OPEN SESSION, UH, CITY COUNCIL APPROVED A 5% RAISE FOR THE CITY ATTORNEY. THANK YOU. THANK YOU, KURT. WHOEVER HE IS, YEAH, LET HIM KNOW HE DID A GOOD JOB. OKAY. UH, ITEM [6. PUBLIC FORUM] OH, WE HAVE PUBLIC FORUM. SO, UH, ITEM SIX, I HAVE TWO CARDS. UH, ED KETTLER, YOU'RE NUMBER ONE. YOU'LL BE FOLLOWED BY TIM PERRY. ED, YOU, YOU KNOW THE DRILL NAME, CITY OF RESIDENCE, ED KETTLER, SEDONA. TO FOLLOW ON WITH THE MAYOR, I'D LIKE TO APOLOGIZE TO ANNETTE, ANDY, KURT, AND THE CITY COUNCIL. THE WORDS I USED WERE OVERLY HARSH. I AM IN SUPPORT OF THE TECHNOLOGY, BUT NOT IN HOW IT WAS ROLLED OUT. I JUST THOUGHT THAT WAS EGREGIOUS. BUT I APOLOGIZE FOR MY TONE AND TEMPERAMENT. THANK YOU. THANK YOU FOR DOING THAT, ED. I APPRECIATE THAT. UH, MR. PERRY, OUR LAST CARD, IF ANYBODY WISHES TO SPEAK ON, UH, FOR THIS, UH, PORTION, NOW IS THE TIME. UH, TIM, THREE MINUTES AND START WITH YOUR CITY OF RESIDENCE. GOOD EVENING, COUNSELORS. MY NAME IS TIM PERRY AND I LIVE IN SEDONA. TONIGHT WE'RE GOING TO TALK ABOUT THE PHILOSOPHICAL CONCEPTS OF INTEGRITY AND PERSONAL CHARACTER AS THEY RELATE TO THE CITY MANAGER'S JOB PERFORMANCE. THERE'S THIS OLD SAW THAT YOU MAY NOT RESPECT THE MAN, BUT YOU MUST RESPECT THE OFFICE. WELL, THAT'S JUST NONSENSE BECAUSE NUMBER ONE, FIRST OF ALL, THE OFFICE IS AN IMAGINARY SOCIAL CONSTRUCT. AND NUMBER TWO, THE MAIN FEATURES OF THE OFFICE ARE VIOLENCE AND DECEIT. SO THEY'RE HARDLY THE KIND OF THINGS THAT ARE GOING, GOING, GOING TO GLORIFY ANYONE HOLDING THE OFFICE. NO, ULTIMATELY IT IS PERSONAL CHARACTER THAT DETERMINES AN OFFICIAL'S ACTIONS IN OFFICE. AND AN OF OFFICIAL'S CHARACTER IS REFLECTED IN THEIR ACTIONS IN OFFICE. WHEN I FIRST SPOKE TO ANNETTE, SHE EMPHASIZED TWO THINGS. ONE, THAT THE WORDS AND THE ACTIONS OF PUBLIC OFFICIALS MUST MATCH IN ORDER FOR THE PUBLIC TO HAVE TRUST IN THEM. AND TWO, THAT DIRECTION NEEDS TO COME FROM THE PUBLIC THROUGH THE COUNCIL TO STAFF. A COUPLE OF MONTHS AFTERWARD, AS I RECALL, SHE BROUGHT FORWARD THE ISSUE OF [00:10:01] THE GARAGE BONDS AS AN EMERGENCY MEASURE. AND IN DOING SO, SHE STATED THAT SHE DID IT SPECIFICALLY TO PREVENT THE PUBLIC FROM HOLDING ANY KIND OF A REFERENDUM ON THE ITEM. NOW, IT LATER TRANSPIRED DURING THAT MEETING THAT THE PUBLIC COULDN'T HAVE HELD A REFERENDUM ON THAT PARTICULAR ITEM ANYWAY. BUT WHAT IS SIGNIFICANT HERE IS THAT ANNETTE DELIBERATELY PRESENTED IT TO COUNSEL AS A MEANS OF DOING WHAT PETE FURMAN LATER REFERRED TO BEFORE HE VOTED FOR IT AS SUBVERTING THE PUBLIC PROCESS. AFTER SAYING THAT THE WORDS AND ACTIONS OF OFFICIALS HAD TO MATCH, AND THAT DIRECTION SHOULD COME FROM THE ELECTORATE, SHE THEN WENT BACK ON HER OWN WORD IN ORDER TO GIVE THE FINGER TO THE ELECTORATE. SO I DO WONDER, BACK IN JULY WHEN ANNETTE, UH, TOLD THE PUBLIC THAT THE FLOCK TRACKING CAMERAS WERE NOT BEING UTILIZED, HOW MANY ACTUALLY BELIEVED HER? AND NOW THAT WE'VE BEEN TOLD, WELL, NOW THEY'RE GOING TO BE SHUT OFF GIVEN THE PAST HISTORY, I WONDER HOW MANY PEOPLE ARE GOING TO BELIEVE THAT PERHAPS, UH, YET MORE INFORMATION WILL COME OUT. AND WE WILL AGAIN HEAR FROM THE CITY MANAGER'S DESK. I THOUGHT I WAS DOING THE RIGHT THING. BUT ONE GOOD THING THAT HAS COME OUT OF THIS, UH, WHOLE SERIES OF EVENTS IS THAT WE NOW KNOW OUR CITY MANAGER DEFINES DOING THE RIGHT THING AS A DECEIT AND MANIPULATION. VERY USEFUL. OKAY, WE'RE GONNA CLOSE THE PUBLIC FORUM, PROCLAMATIONS, RECOGNITIONS, AND AWARDS. ITEM SEVEN, WE HAVE NONE. REGULAR BUSINESS EIGHT, [8.a. AB 3250 Public hearing/presentation/discussion regarding the City of Sedona Development Impact Fee Audit Report for Fiscal Years 2022-23 and 2023-24.] AB 32 50 PUBLIC HEARING PRESENTATION DISCUSSION REGARDING THE, THE CITY OF SEDONA DEVELOPMENT IMPACT FEE AUDIT REPORT FOR FISCAL YEARS 20 22, 23, AND 23 AND 24. HELLO, ALL SET UP, . GOOD EVENING MAYOR, VICE MAYOR COUNCIL MEMBERS. WE'LL GO OVER A BRIEF SUMMARY OF THE AUDIT FINDINGS FROM THE 20 23, 20 24 DEVELOPMENT IMPACT VIA AUDIT. AND I'M GONNA GO OVER THE FIRST TWO FINDINGS, AND THEN STEVE WILL TALK TO SPEAK TO THE FINAL FINDING REGARDING THE PERMITS. ALL RIGHT, SO FINDING NUMBER ONE, THIS WAS IN RELATION TO THE VARIANCE BETWEEN OUR IIP REPORT THAT IS PUBLISHED EVERY FIVE YEARS WHERE WE PROJECT, UM, POPULATION GROWTH. UM, AND OUR PROJECTED POPULATION WAS 12,111 FOR 2024, AND IT CAME IN AT 9,771 FOR ACTUAL. SO THEY CITED A 19% VARIANCE THERE. THE FINDING IS NOT VERY MEANINGFUL BECAUSE THEY'RE BOTH SOMEWHAT ESTIMATES THE FINDING THE, THE ACTUAL RESULTS COME IN FROM THE STATE, AND THAT'S WHAT THEY BASE OUR EXPENDITURE LIMITATION ON. UM, IT'S MOSTLY THE BASELINE IS CENSUS DATA, AND THEN THEY FACTOR IN LIKE BIRTHS DEATHS, UM, SCHOOL ENROLLMENTS, THINGS LIKE THAT. SO IT'S, IT'S AN ESTIMATE TOO. SO THEY'RE NOT, THEY'RE COMPARING TWO ESTIMATES AND SAYING THAT WE WERE OFF BASE, SO WHAT COULD WE DO ABOUT THAT? WE ALSO DIDN'T KNOW THAT SHORT TERM RENTALS WERE GOING TO COME IN AND DECREASE THE POPULATION SO MUCH BACK IN 2018. SO THERE'S REALLY NOTHING MORE TO ADD TO THAT. IT'S JUST, IT'S A, IT'S A, NOT A VERY MEANINGFUL FINDING. UM, FINDING NUMBER TWO, THE EXPENDITURES REPORTED FOR THE FOREST ROAD CONNECTION PROJECT IN THE FISCAL YEAR 2023 DEVELOPMENT AND IMPACT FEE REPORT DID NOT AGREE TO THE CITY'S FINAL TRIAL BALANCE BY $225,000. UM, THE REPORT THAT IS DUE, UM, SEPTEMBER 30TH FOR THE DEVELOPMENT IMPACT FEES IS MORE OF A PRO FORMA REPORT BECAUSE WE'RE NOT DONE WITH OUR FINANCIALS AT SEPTEMBER 30TH. SO AN ENTRY CAME IN AFTER THE FACT AND ADJUSTED ACTUALS. AND THERE'S REALLY STERLING, OUR, UM, ANALYST THAT PREPARES THIS REPORT. AND I ARE GONNA GET TOGETHER THIS YEAR AND TRY TO MAKE SURE THAT THIS DOESN'T HAPPEN AGAIN, UM, AND GET AHEAD [00:15:01] OF THE CURVE. BUT, UM, IT'S KIND OF HARD, UM, WHEN WE'RE STILL MAKING ADJUSTMENTS TO THE BOOKS AFTER THE SEPTEMBER 30TH DEADLINE FOR THE DEVELOPMENT IMPACT FEE REPORT. AND THEN THE FINAL FINDING WAS RELATED TO THE, UM, 40 PERMITS THAT WERE REVIEWED. THERE WERE THREE THAT THEY FOUND, UM, THEY, WE DID NOT PROPERLY CHARGE DEVELOPMENT IMPACT FEES FOR. SO STEVE WILL, UM, REPORT ON THAT. GOOD EVENING, MR. MAYOR, VICE MAYOR COUNCIL MEMBERS. UM, YES, IT'S, IT'S THE SAME OLD STORY, QUITE HONESTLY, IS THAT, UH, OUR CURRENT, UH, SOFTWARE PROGRAMS, UH, CAN ONLY CALCULATE ONE CALCULATION. OUR PERMITTING SOFTWARE PROGRAMS, I'M SORRY. AND THAT IS OUR PERMIT FEE. UM, SO EVERYTHING ELSE IS DONE BY HAND. UM, SO UNFORTUNATELY THERE ARE GONNA BE HUMAN ERRORS ALONG THE WAY. UH, THE GOOD THING IS BASED UPON, UH, THE PRACTICES WE PUT IN, UM, THIS IS MUCH LESS OF A NUMBER OF ERRORS THAN WE'VE HAD IN THE PAST. UH, WHICH IS, YOU KNOW, I HATE SAYING THAT BECAUSE I'D LOVE TO SAY THERE WERE ZERO ERRORS, BUT, UH, THE LONGER WE STAY WITH OUR CURRENT SYSTEM, UH, THE MORE WE'RE GONNA HAVE, UH, THE HUMAN ERROR FACTOR COME INTO PLAY. UM, BUT IN THIS CASE, AGAIN, UM, WE'RE TALKING ABOUT A THREE TENTHS OF A PERCENT OF CHANGE IN THE, UH, DIFF FEES. UH, THERE WAS OVER $49 MILLION IN DIFF FEES CALCULATED. UM, AND, UH, UH, THE MISTAKE EQUALED OUT TO ABOUT $1,600. SO, UM, YES, I'D LOVE TO SEE ZERO MISTAKES AND WE'RE GONNA KEEP TRYING FOR THAT. UM, BUT UH, AGAIN, EVERYTHING IS HAVING BE HAND CALCULATED. OKAY. NO QUESTIONS. OKAY. WE DO NOT HAVE CARDS FOR THIS. OKAY. MAYOR, COULD WE PLEASE OPEN THE PUBLIC HEARING THOUGH? OKAY. I WOULD GETTING THERE, . OKAY, SO WE DON'T HAVE CARDS, BUT WE'LL, WE WILL OPEN THE PUBLIC COMMENT PERIOD AND WE'LL, UH, CLOSE THE PUBLIC HEARING PORTION. AND ANY FINAL COMMENTS? OKAY. SEEING NONE, UH, DO I HAVE A MOTION? OH, PRESENTATION ONLY, I'M SORRY. OKAY, THEN. ALL GOOD. THANK YOU. THANK YOU. OKAY, ITEM [8.b. AB 3251 Discussion/possible action for the City to apply and serve as the sponsor for the U.S. Forest Service’s Arizona State Parks’ Off-Highway Vehicle (OHV) Recreation Fund competitive grant program application for the Broken Arrow Trailhead Redesign Project] B, AB 32 51. DISCUSSION, POSSIBLE ACTION FOR THE CITY TO APPLY AND SERVE AS A SPONSOR FOR THE US FOREST SERVICES. UH, ARIZONA STATE PARKS OFF HIGHWAY VEHICLE, OHV RECREATION FUND COMPETITIVE GRANT PROGRAM, APPLICATION FOR THE BROKEN ARROW TRAILHEAD, REDESIGNED PROJECT KURT AND AMBER. ALRIGHT. ALRIGHT, GOOD AFTERNOON, HONORABLE MAYOR, VICE MAYOR, COUNSELORS. UM, THANK YOU FOR BEING HERE. WE WERE INVITED ALSO THE FOREST SERVICE. UM, THERE WAS A COUPLE OF SICKNESSES AND SO ON, BUT HOPEFULLY THEY'LL BE ARRIVING HERE SOON JUST TO SHOW THE LEVEL OF SUPPORT WE HAVE FOR THIS PROJECT FOR YOU ALL. I'LL GET THIS GOING, JOE, FOR THE, I'M SORRY, THERE'S A COUPLE OF EXHIBITS I'D LIKE TO SHOW. IT'S JUST THE SITE PLANS. SORRY. IT'S OKAY. IT'S GONNA BE THE, WHICH ONE? YEAH, IT WAS THE BOTH OF THEM. WHICH ONE FIRST? UM, THAT ONE WOULD BE FINE. OKAY. AND I CAN GO THE OTHER USE THAT. YES, YOU GOT IT. SO YOU SEE THE ARROW HERE. SO AS YOU CAN SEE, COUNSELORS, THIS WAS THE ORIGINAL, UM, SCHEMATIC THAT WAS DRAFTED BY AN, UH, ARCHITECT VOLUNTEER FOR THE FOREST SERVICE. AND THIS HAS BEEN A PROJECT THAT'S BEEN LONG AND COMING THAT THE FOREST SERVICE WOULD LIKE TO HAVE DONE. UM, TRY, LEMME GET THIS DOWN SO YOU CAN SEE THE WHOLE THING. AND THIS HAS BEEN IN YOUR PACKET. [00:20:02] HERE YOU GO. YEAH, KURT, I THINK WE HAVE SOMEONE FROM THE FOREST SERVICE GETTING READY TO GO IN. YAY, VIVIAN. SO SHE HAD TO GO TO FLAGSTAFF FROM SEDONA, FLAGSTAFF AND BACK AGAIN FOR THIS. SO EXCELLENT TIMING. JUST IN NICK OF TIME, JUST IN NICK OF TIME. VIVIAN, IT VIVIAN'S YOUR TIME TO SPEAK RIGHT NOW. . NO PRESSURE. NO PRESSURE, NO PRESSURE AT ALL. COME ON AND JOIN US UP HERE. OKAY. SORRY WE WAIT, I HAD TO DON'T WORRY ABOUT IT. BACK UP TO FLAG. OFF AND BACK LAST MINUTE. AND YOU MADE IT? I DID, YES. ALRIGHT, SO WE JUST STARTED. PERFECT TIMING. SO I'VE JUST STARTED WITH THE EXHIBIT. WE'RE JUST SHOWING THE, UH, COUNSEL, UH, WHAT THE ORIGINAL LAYOUT WAS. AGAIN, THIS WAS AN ARCHITECT AND UM, HAD A LOT OF GREAT, UM, IDEAS. WE, UM, WITH THE FOREST SERVICE AND UM, HERE IS THE GIS ONE THAT VIVIAN WORKED WITH ONE OF THEIR, UM, GIS STUDENTS, RIGHT? TO LANDSCAPE ARCHITECT. LANDSCAPE ARCHITECT STUDENTS. SO YOU CAN SEE THIS IS WHAT THEY WERE, UH, WOULD LIKE TO TALK ABOUT. AND THEN WE ALSO GOT A LETTER OF SUPPORT THAT WE DIDN'T HAVE TIME TO SUBMIT TO THIS, UM, THROUGH THE AGENDA PACKAGE. THAT'S THROUGH THE, UM, REGIONAL, UH, THE GREATER GSRC DON'T HAVE RECREATIONAL, THE GREATER GSRC, YOU GOT IT . AND IN THERE WAS CHECK WITH A BUNCH OF PEOPLE SUPPORTING IT THAT ACTUALLY WROTE A LETTER TO THE ARIZONA STATE PARKS, WHICH IS JUST APPLYING FOR A GRANT. SO WE CAN DO ALL THESE, UH, IMPROVEMENTS. UM, SO WE'VE BEEN WORKING WITH THE FOREST SERVICE, VIVIAN'S HERE TO PARTNER ON THAT. WE'LL GET THE FUNDING AND THEN THE CITY WOULD, UH, DO THE CONSTRUCTION ADMINISTRATION FOR THE FOREST SERVICE. AND, UM, IF THERE'S ANY QUESTIONS ON ANY OF THE LAYOUTS, I'D BE GLAD TO ANSWER ANYTHING FROM NADES. YEAH. KATHY, HOW, HOW COMPETITIVE IS THIS GRANT PROCESS AND WHAT DO YOU THINK ARE THE, WHAT DO YOU THINK IS THE, UH, CHANCES OF GETTING THIS? WHAT I'VE BEEN TOLD IS THAT WE ARE VERY SUCCESSFUL IN THIS AND THAT THE ARIZONA STATE PARKS KNOWS OF ALL OF OUR HOV CHALLENGES AND WITH THE FOREST SERVICE. SO I FEEL THERE'S A HIGH LIKELIHOOD THAT WE'RE GONNA GET THIS AND WE'RE GONNA APPLY FOR THE MAXIMUM AMOUNT OF FUNDING. THAT'S 750,000? CORRECT. AND I HAD A COST ESTIMATE. I WENT WITH JOHN HALL AND WE WENT THROUGH PRETTY MUCH DETAILED, UM, WE'RE GONNA ADD A BATHROOM IN THERE AND THE FOREST SERVICE WENT OUT AND TALKED TO ALL THE RESIDENTS ADJACENT TO IT, AND THEY'RE PART OF THAT LETTER TO SUPPORT THIS PROJECT. AND IF WE ARE THE SPONSOR OF THE GRANT FOR THE FOREST SERVICE, THOUGH, WHO BECOMES THE ACTUAL ADMINISTRATOR OF THE GRANT? LIKE WHEN THE WORK'S BEING DONE, WHO'S, WHO'S GOT THE CHOICE OF, YOU KNOW, THE CONTRACTOR THAT'S GONNA ACTUALLY DO THE WORK THAT YOU WANT OR PROVIDE THE SIGNAGE? WHO, WHO, WHO WILL HAVE THE AUTHORITY THERE? THE CITY. OKAY. THE CITY, THE FOREST SERVICE CENTER GRANT US TO MAKE THE AUTHORITY WITHIN COLLABORATION WITH THE FOREST SERVICE. SO WE WOULD COORDINATE THEM INSPECTING, UM, LOOKING ENVIRONMENTAL, THOSE KIND OF ASPECTS, SETBACKS FROM THE WASH. UM, SO THERE WOULD BE A COORDINATED OVERSIGHT. OKAY. THANK YOU. BUT US TAKING THE LEAD. OKAY, GOOD. OKAY, BRIAN, THANK YOU MAYOR. SO KURT, IF WE'RE ADMINISTERING, WHO'S AT RISK ON THE BUDGET? THE CITY. OKAY. HOW GOOD DO YOU FEEL ABOUT THE BUDGET? I FEEL PRETTY CONFIDENT WE CAN DO AS MUCH RIGHT NOW, WE FEEL, UM, BECAUSE OF SOME OF THE ISSUES I ORIGINALLY MADE MY, UM, ESTIMATE ON WERE REMOVED. LIKE WE WERE GONNA DO NOT A SHARED USE PATH, BUT WE WERE GONNA MAKE A BI-DIRECTIONAL MULTI-USE. THE FOUR SERVICES GONNA DO THAT. BUT WE'RE KEEPING THAT WITHIN THE ESTIMATE TO USE ON THAT BECAUSE I WOULD LIKE TO MAKE THE PAVEMENT THAT WE'RE PLANNING TO BE MORE ROBUST, THICKER SECTION, MORE STRUCTURAL LOADING. SO IT WOULD LAST FOR THE FOREST SERVICE LONGER. SO I, BUT RIGHT NOW WE'RE JUST AT A ESTIMATED COST BECAUSE WE'RE NOT GOING OUT TO CONTRACT 'CAUSE WE DON'T HAVE THE FUNDING YET. CORRECT. YEAH. WE OUGHT TO GET THE GRANT. THIS IS TO ASK TO APPLY FOR THE GRANT. OKAY. ALRIGHT. THANK YOU. THANK YOU MAYOR. WELCOME. KURT, OR RATHER ANDY OR ANNETTE, DID YOU HAVE SOMETHING THAT YOU WANT TO ADD? YOU LOOK LIKE YOU WERE PULLING THE MIC. I WAS JUST GONNA CLARIFY THAT WE'VE TALKED WITH FOREST SERVICE ABOUT THE IDEA OF IF COSTS ESCALATED TO A CERTAIN POINT, WE WOULD BE ABLE TO CUT THE SCOPE OF THE PROJECT BACK TO FIT WITHIN BUDGET, BUT THAT WOULD ULTIMATELY BE UP TO COUNCIL BECAUSE WE WOULD COME TALK TO COUNCIL ABOUT THAT. THANKS, MAYOR. YEAH, I DON'T, I DON'T WANNA SIGN UP FOR A PROJECT THAT IS ONLY GOING, THAT WE DON'T LOAD THE TOTAL COST. IN OTHER WORDS, IF COMES IN TWICE AS MUCH AS THE GRANT, [00:25:02] I THINK IT HAS TO, WE HAVE TO TALK ABOUT WHETHER THAT THAT'S SOMETHING WE WANT TO INCREASE THE FUNDING, RIGHT? YEAH. YEAH. IF, IF THE ACTUAL BIDS COME IN WELL OVER WHAT WE'VE BEEN ASKED ESTIMATING, WE WOULD DEFINITELY HAVE TO COME BACK TO COUNCIL TO UH, HAVE THAT DISCUSSION. UM, EXCUSE ME. AND WE'VE ALSO, IN OUR, AS YOU KNOW, THIS HAS BEEN A PROJECT THAT'S BEEN IN THE WORKS FOR SEVERAL YEARS AND IS PART OF AN EFFORT WORKING WITH THAT NEIGHBORHOOD. UM, AND THE FOREST SERVICE HAS ALREADY BEEN THROUGH THEIR PROCESS TO, UH, APPROVE THIS DESIGN AND ALL OF THE REGULATORY SIDE FOR THIS TO BE READY TO APPLY FOR THE GRANT. AND WHEN I SPOKE WITH THE, UM, DISTRICT RANGER, THEY HAVE RECENTLY DONE SOME TRAILHEAD IMPROVEMENTS SIMILAR TO THIS IN OTHER LOCATIONS. AND THE COST ESTIMATES ARE BASED ON THAT RECENT EXPERIENCE. SO HE'S FEELING PRETTY GOOD ABOUT THE DOLLAR AMOUNT. UM, BUT WE DID MAKE IT CLEAR TO HIM THAT IF WE'RE GONNA ACT AS THEIR AGENT IN ORDER TO OBTAIN THESE STATE PARK FUNDS, WHICH THE FOREST SERVICE IS NOT ELIGIBLE TO APPLY FOR, UM, THAT THE CITY WOULD NOT BE INTERESTED OR WE WOULD HAVE TO BRING BACK TO COUNSEL. ANY DISCUSSION ABOUT ANY COST OVERAGES BEYOND THE GRANT AMOUNT? UM, THERE'S NO MATCH REQUIRED FOR THIS GRANT. IT WILL PAY FOR A HUNDRED PERCENT COSTS. UM, SO YEAH, WE'RE, WE'RE GONNA TRY TO MAKE IT WORK WITHIN THE GRANT AMOUNT. AND I, UM, JOHN HALL, THE ENGINEERING SUPERVISOR, UM, DID THE ORIGINAL COST ESTIMATE. I PERSONALLY REVIEWED THIS AND ADJUSTED ALL THE ITEMS AND UNIT PRICES THAT WE GOT FROM OUR CURRENT CONSTRUCTION PROJECTS. SO I FEEL VERY CONFIDENT THE COST ESTIMATE I HAVE IS CONSERVATIVE ENOUGH TO COVER US. SO YOU DON'T KNOW UNTIL, YOU KNOW, BUT I I, I FEEL HIGHLY UNLIKELY WE'D BE COMING BACK TO COUNCIL TO LOOKING FOR MORE FUNDING TO COMPLETE THIS PROJECT. HEARD THAT BEFORE. SO, UM, I THINK IT WAS ANNETTE, WHEN YOU FIRST ARRIVED HERE REAL QUICK. YOU CAME FOR A TOUR. THE VICE MAYOR MYSELF, I DON'T KNOW IF ANYBODY ELSE DID, BUT THIS IS REALLY EVOLVED A LOT. AND I KNOW THAT THE FOREST SERVICE DID A LOT TO WORK WITH THE NEIGHBORS AND THEIR CONCERNS, BUT ANNETTE DID. THIS IS BETTER THAN WHAT WE SAW ORIGINALLY, I WOULD BELIEVE. AM AM I RIGHT? UM, WELL IT'S MORE SPECIFIC. AT THE TIME THEY JUST HAD SOME IDEAS AND CONCEPTS THAT THEY WERE RUNNING BY THE NEIGHBORS ON WHAT TYPES OF ELEMENTS WOULD, UM, BE APPROPRIATE AT THIS LOCATION. UM, THE NEIGHBORS WERE CONCERNED ABOUT THE INSTALLATION OF A BATHROOM BECAUSE THEY THOUGHT IT MIGHT, UM, INCENTIVIZE OVERNIGHT CAMPING, WHICH THEY WERE CONCERNED ABOUT. UM, BUT THE FOREST SERVICE DID WORK WITH THEM ON THAT AND POINTED OUT THE AMOUNT OF WASTE THAT IS IN THE AREA, UM, JUST ALONG THE DIRT AND THE TRAIL AND STUFF FOR LACK OF A RESTROOM FACILITY. UM, SO THEY UNDERSTOOD THE IMPORTANCE OF THAT AND OUR POLICE DEPARTMENT ALSO WOULD, UM, COME THROUGH AND PATROL THIS TO MAKE SURE THAT THERE'S NO ILLEGAL OVERNIGHT CAMPAIGN. ALRIGHT. ALRIGHT. I DON'T HAVE ANY OTHER QUESTIONS. UH, SO WE HAVE A ONE CARD, SO WE'LL OPEN UP PUBLIC, UH, COMMENT. UH, IF ANYBODY ELSE WISHES TO, UH, SPEAK ON THIS, THIS IS THE TIME TO DO THE CARD. UH, TIM PERRY, YOU HAVE A THREE MINUTES. GOOD EVENING COUNSEL. MY NAME IS TIM PERRY AND I LIVE IN SEDONA. WELL, HERE WE ARE AGAIN WITH ANOTHER PROPOSAL FROM THIS COUNCIL FOR MORE ELITISM AND DISCRIMINATION IN SEDONA. A WHOLE TRAILHEAD GETTING REDESIGNED AND REBUILT JUST BECAUSE ONE HANDFUL OF A FEW DOZEN PEOPLE ON ONE STREET HAS COMPLAINED TO COUNCIL AND TO THE FOREST SERVICE THAT THEIR NEEDS NEED TO BE MET OVER THE NEEDS OF ANY OF THE TENS OF THOUSANDS OF OTHER RESIDENTS OR VISITORS WHO USE THAT ROAD. OH, WHAT'S THAT PHRASE? OH, YES. UH, IT'S, UH, THE WHIMS OF THE FEW OUTWEIGH THE NEEDS OF THE MANY, BUT IT'S REALLY NOT SURPRISING TO SEE THE CITY TAKING THIS UP, UH, ESPECIALLY GIVEN HOW MANY OF THE RESIDENTS ON THAT ROAD, UH, DONATED TO THE MAYOR'S LAST REELECTION CAMPAIGN. AND I ENCOURAGE THOSE WATCHING IN THE PUBLIC TO GO TAKE A LOOK AT THE ELECTION RECORDS AND DO THE MATH. WHAT WAS REALLY INTERESTING TO ME ABOUT THIS WHOLE PROPOSAL THOUGH, IS WHEN ALEX SCHLUTER CAME HERE, UH, LAST DECEMBER, I BELIEVE, TO DISCUSS IT, AND HE PRETTY MUCH GAVE IT AWAY THAT THE WHOLE REDESIGN IS BEING PLANNED OUT BY CARL JACKSON. HE EVEN WANTED TO PUT CARL JACKSON'S DRAWING UP ON THE SCREEN SO EVERYBODY COULD SEE IT AS AN EXAMPLE OF WHAT THEY WERE GOING TO DO. WE CAN LOOK AT THIS IN A NUMBER OF WAYS. IT COULD BE SEEN AS ONE INDIVIDUAL RESIDENT BEING ALLOWED TO DRIVE PUBLIC POLICY IN THE HOPE THAT IT WILL GET HIM TO SHUT [00:30:01] UP. OF COURSE, IT COULD ALSO BE SEEN AS ONE INDIVIDUAL RESIDENT BEING ALLOWED TO DRIVE PUBLIC POLICY BECAUSE THE PUBLIC BODIES IN QUESTION WANT TO INDULGE HIM. BUT ANOTHER WAY OF LOOKING AT IT WOULD BE THAT A GUY WHO DEFINES HIMSELF AS AN INVESTMENT BANKER TO THE VERY WEALTHY AND WHO PROBABLY WOULDN'T BE ABLE TO GET ON A HORSE THE RIGHT WAY FORWARD, IS TRYING TO REDESIGN A TRAILHEAD IN A SMALL, RURAL WESTERN TOWN TO MAKE IT MORE SUITABLE FOR HIM. APART FROM THE INHERENT ELITISM OF THIS PROPOSAL, THERE IS ALSO THIS OSO SEDONA LENINIST CONSENSUS THAT, UH, THIS IS A GREAT WAY TO SUPPRESS FREEDOM AND FUN. OF COURSE, AS PART OF THE CITY'S EFFORTS TO PORTRAY THAT THERE IS ACTUALLY AN OHV PROBLEM THAT NEEDS A CITY SOLUTION. IT'S FUNNY THAT, UH, ONE OF THE ELEMENTS IN THIS PLAN IS DUMPING ASPHALT ALL OVER THAT PRETTY RED DIRT, THE COUNCIL AND STAFF SO CLAIM THEY ARE SO CONCERNED WITH, BUT THAT WILL HAVE THE POSITIVE EFFECT OF SOLVING MELISSA DUNN'S DUST FANTASY. JUST DUMP A BUNCH OF PAVEMENT ON TOP OF IT AND CREATE A LITTLE NICE LITTLE HEAT ISLAND. WHILE YOU'RE AT IT, EXCELLENT DESIGN WORK ALL AROUND. DO PEOPLE EVEN HAVE ANY CLUE WHAT'S IMPORTANT IN THIS TOWN? STOP PAVING THE DIRT ROADS, STOP INTERFERING WITH THE AD HOC ARRANGEMENTS THAT WORKED FINE IN THE OLD WAYS AND STILL WORK FINE TODAY. AND STOP TRYING TO TURN THIS PLACE INTO STEPFORD. SEDONA, DON. OKAY, WE'RE GONNA CLOSE THE, UH, PUBLIC COMMENT PERIOD. BRING IT BACK TO COUNCIL FOR FINAL COMMENTS. BRIAN, THANK YOU MAYOR. UH, FOREST SERVICE CITY STAFF, THANK YOU FOR YOUR WORK ON THIS PROJECT. I THINK THIS HAS BEEN A GREAT EXAMPLE OF COLLABORATION, NOT ONLY OF THOSE TWO, UH, STAKEHOLDERS, BUT UH, THE BROADER COMMUNITY, UH, VIA THE GSRC. AND WHAT I HAPPEN TO LIKE ABOUT THIS IS, IS THAT IT ACTUALLY WILL ENHANCE THE EXPERIENCE FOR ALL USERS OF THAT TRAILHEAD. IT WILL ENHANCE THE EXPERIENCE FOR, UH, OHV USERS AS WELL AS HIKERS, BIKERS, PRESUMABLY EQUESTRIAN, UH, WELL, I DON'T KNOW, EQUESTRIAN REALLY ACCESSES THERE, SO IT'S, IT'S PROBABLY NOT PART OF IT. UM, BUT FOR THE OTHER USERS, IT'S ACTUALLY AN, A NICE ENHANCEMENT. SO, UH, I LOOK FORWARD TO, UH, THE RESULTS OF THE, THE GRANT PROCESS. THANK YOU ALL FOR WORKING ON THIS. THANK YOU MAYOR, VICE MAYOR. I'M HAPPY TO SEE THIS FINALLY BEFORE US. IT'S BEEN SEVERAL YEARS, UH, COMING, SO CONGRATULATIONS AND I LOOK FORWARD TO, UH, RECEIVING THE GRANT AND MOVING ON WITH THE PROJECT. OKAY, KATHY? YEAH, I'M JUST ALWAYS GLAD WHEN I CAN SEE, UM, COLLABORATION BE SO SUCCESSFUL IN THE COLLABORATION HERE WAS NOT JUST THE FEDERAL AGENCY AND THE CITY OF SEDONA, BUT ACTUAL USERS, UM, REPRESENTED BY GSRC AND, UM, ACTUAL RESIDENTS AFFECTED BY WHAT GOES ON THERE. SO I THINK THE COLLABORATION EXHIBITED HERE IS, UM, AN EXAMPLE TO BE FOLLOWED AND ADMIRED AND APPLAUDED. SO I, UH, THANK EVERYBODY INVOLVED WITH THIS. IT'S BEEN A LONG TIME COMING TO GET, UM, SOME IMPROVEMENTS THERE. I THINK, UH, THAT PEOPLE VOLUNTEERED TIME, ENERGY, EFFORT, UM, TO BRING THEIR TALENTS FORWARD WAS, IS VERY HELPFUL AND IS TO BE ENCOURAGED ALL ACROSS THE BOARD. SO THANK YOU TO THE PUBLIC FOR THAT. OKAY. UM, I WANT ECHO WHAT MY FELLOW COUNSELORS SAID. UM, I THINK IT'S NICE THAT, UH, EVEN THOUGH IT TOOK A WHILE FOR ALEX TO, YOU KNOW, JUST, YOU'RE THE SIT IN FOR ALEX, I GUESS, RIGHT? VIVIAN, THANKS. BUT, UH, HE WORKED REALLY HARD WITH THE RESIDENTS AND HE WORKED REALLY HARD WITH THE, UH, GSRC. SO IT'S NOT JUST THE NEIGHBORS WHO LIVE ON A BROKEN ARROW, IT'S THE ENTIRE NEIGHBORHOOD WAS HEARD. I KNOW THAT NOT A HUNDRED PERCENT ARE HAPPY. I KNOW THAT THERE IS ONE PARTICULAR PERSON THAT'S NOT HAPPY, BUT HE'S HOPING FOR A GATE THAT WILL, UH, EVENTUALLY COME. BUT I KNOW THAT THE PLANS ACTUALLY HAVE A PLACE FOR THE GATE. BUT OTHER THAN THAT, MOST OF THEM ARE ALL, UH, VERY ENTHUSIASTIC ABOUT HAVING SOMETHING THAT IS QUIETER AT NIGHT, UH, WILL, UH, SUIT THEM BETTER, WILL BE SAFER FOR THE, UH, THE PARKING AND THE TRAILERS THAT WOULD MAY BE COMING IN THERE AND HAVING A BATHROOM BECAUSE I KNOW THAT THERE WAS A LOT OF ISSUES THAT WERE UNSANITARY. SO, UH, IT'S A BEAUTIFUL PLAN. I HOPE IT DOES MOVE FORWARD. I HOPE THAT THERE IS [00:35:01] STILL CONSIDERATION FOR THAT GATE TO MOVE IN IN THE FUTURE, BUT AT LEAST IT'S THERE. BUT, UH, I'M VERY HAPPY WITH THIS. RYAN, DID YOU, WAS THERE SOMETHING ELSE YOU WANTED TO ADD? READY TO MAKE A MOTION? WHEN YOU'RE READY, PLEASE MAKE THAT MOTION. I MOVE TO APPROVE THE CITY'S APPLICATION FOR THE ARIZONA STATE PARKS OHV COMPETITIVE GRANT FOR THE BROKEN ARROW TRAILHEAD IMPROVEMENT PROJECT AND AUTHORIZE THE CITY MANAGER TO SIGN THE APPLICATION SECOND BY SECOND VICE. THAT'S THE VICE MAYOR. ALL IN FAVOR OR DISCUSSION? NONE. ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? WE ARE UNANIMOUS. OKAY, ITEM [8.c. AB 3245 Discussion/possible action for the approval of a Linking Agreement with Axon Enterprise, Inc., for the purchase of police tasers, patrol car cameras, body worn cameras and related hardware/software in the amount of $1,199,393.15.] C, AB 32 45. DISCUSSION, POSSIBLE ACTION FOR THE APPROVAL OF A LINKING AGREEMENT WITH AXON, UH, ENTERPRISES FOR THE PURCHASE OF POLICE TASERS, POLICE CAR CAMERAS, BODY-WORN CAMERAS, AND RELATED HARDWARE SOFTWARE IN THE AMOUNT OF 1,199,393 AND 15 CENTS. AND THAT WILL BE CHIEF FOLEY, FOLLOWED BY THE ENTOURAGE COMMANDER. YOU CAN LIFT THAT TABLE UP IF YOU WANT THIS LITTLE, IF YOU WANT, THERE'S ANOTHER BRACKET ON THE OTHER SIDE. OKAY. GOOD EVENING, MAYOR, VICE MAYOR AND COUNCIL. JESSICA BRYSON WITH THE POLICE DEPARTMENT. AND AS YOU NOTED HERE WITH ALL OF MY CLOSEST FRIENDS, , UM, CHIEF FOLEY SUPPORT SERVICES MANAGER, AARON LOEFFLER, UM, COMMANDER DOWELL, UH, WE ALSO HAVE PROCUREMENT, UM, SPECIAL, OR I'M SORRY, PROCUREMENT OFFICER IAN KBR AND THEN CHUCK HARDY AND, UH, MICHAEL REEDER ALSO SUPPORTING US FROM IT BACK THERE. THEY SUPPORT ALL OF US. YES, WE COULDN'T DO IT, BUT WE DO WITHOUT THEM, SO, YEP. SO WE GOT QUITE THE CROWD HERE TODAY. UM, AND THEN WE ALSO HAVE, UM, LET'S SEE, ADAM SMITH IS ALSO HERE VIRTUALLY, HE'S WITH AXON, SO HE'S HERE TO ANSWER ANY QUESTIONS THAT YOU GUYS MIGHT HAVE FOR THEM. UM, SO TONIGHT WE'RE HERE REQUESTING YOUR APPROVAL, LIKE YOU MENTIONED, OF THE LINKING AGREEMENT BETWEEN THE CITY OF SEDONA AND AXON ENTERPRISES FOR THE REPLACEMENT, UM, OF THE POLICE, TASERS, BODY-WORN CAMERAS, INCAR CAMERAS, AND ANY PERTINENT RELATED HARDWARE AND SOFTWARE. THE TOTAL AMOUNT OF THIS CONTRACT IS JUST UNDER $1.2 MILLION, WHICH IS ACTUALLY LESS THAN THE BUDGETED AND APPROVED CIP AMOUNT OF $1.3 MILLION. AND THIS, THE CONTRACTED AMOUNT IS THAT EQUATES TO APPROXIMATELY, UM, $240,000 ANNUALLY, WHICH THIS CIP APPROVED AMOUNT WAS $261,000 ANNUALLY. SO WE DO HAVE SOME WIGGLE ROOM LEFT THERE. THIS EQUIPMENT IS GOING TO BE PURCHASED USING A SOURCE WELL COOPERATIVE CONTRACT. AND SO, AS I'M SURE YOU ALL KNOW, SOURCE WALL IS A GOVERNMENTAL PURCHASING COMPANY THAT COMPETITIVELY BIDS CONTRACTS SO THAT AGENCIES CAN USE THEM NATIONWIDE. THIS IS A PREFERRED METHOD OF, UM, PURCHASING BECAUSE IT STREAMLINES THAT PROCUREMENT PROCESS AND IT ALLOWS FAVORABLE, FAVORABLE PRICING AND CONTRACT CONDITIONS. SO WHAT'S IMPORTANT TO EMPHASIZE WITH THIS CONTRACT IS THIS IS REPLACING EXISTING EQUIPMENT, SO IT'S JUST REFRESHING AND REPLACING THINGS THAT WE ALREADY HAVE. SO ASIDE FROM SOME NEWER, UM, TRAINING TOOLS THAT WE'RE ASKING TO BE, UM, SUPPLEMENTING WHAT WE ALREADY HAVE, WE'RE NOT ADDING ANY EQUIPMENT, UM, WE'RE JUST, WE'RE JUST REPLACING IT. UM, WHAT WE ALREADY HAVE, IT'S JUST, IT'S BEING PHASED OUT. UM, AND ALL THE PUBLIC FACING EQUIPMENT THAT WE HAVE IS GOING TO BE REMAINING THE SAME. SO WE'VE BEEN USING THE SAME TYPE OF EQUIPMENT SINCE THE EARLY TWO THOUSANDS. UM, IT DELIVERS TRANSPARENCY AND ACCOUNTABILITY TO OUR COMMUNITY AIDS AND OFFICER SAFETY SERVES AS AN EVIDENTIARY TOOL AND MITIGATES LIABILITY FOR OUR CITY. UM, AND IN TERMS OF AXON, I'M SURE EVERYBODY HAS HEARD THE NAME AXON BEFORE. EVERYBODY HAS HEARD THE, THE NAME TASER BEFORE. UM, SO AXON IS WIDELY RECOGNIZED AS THE INDUSTRY LEADER IN THIS EQUIPMENT. WE'VE BEEN USING THEIR TASER PRODUCTS FOR ALMOST TWO DECADES HERE AT THE CITY. AND NOW THAT IT'S TIME TO REPLACE OUR OLD EQUIPMENT, UM, WE'RE BASICALLY TRANSITIONING FROM OUR PREVIOUS VENDOR, WHICH WAS THEIR, THEIR, THEIR NAME WAS GTAC. UM, SO WE'RE TRANSITIONING TO TASER FOR THE INCAR AND THE BODY CAMERAS AND JUST THE AGREEMENT THAT YOU HAVE IN FRONT OF YOU. UM, [00:40:01] THE LANGUAGE IN THAT AXON MASTER SERVICES AGREEMENT IS YOU'RE GONNA SEE OPTIONS LIKE THE FULL LIST OF OPTIONS THAT ARE OFFERED BY AXON. IT'S A PRETTY COMPREHENSIVE LIST OF OPTIONS THAT YOU'RE GONNA SEE THERE. IT DOESN'T MEAN THAT WE'VE ELECTED TO, TO PURCHASE EVERY SINGLE ONE OF THOSE OPTIONS, IT JUST IS SHOWING YOU ALL THE OPTIONS THAT THEY HAVE AVAILABLE. BUT THE QUOTE TOWARDS THE END OF THAT, UM, AGENDA BILL THAT YOU SEE, THERE ARE THE OPTIONS THAT WE'VE PUT TOGETHER WITH AXON THAT WE FEEL BEST FIT OUR DEPARTMENT AND THE COMMUNITY AND ARE THE AS ASPECTS THAT WE WOULD LIKE TO MOVE FORWARD WITH. SO, UM, WITH THAT BEING SAID, WE'D LIKE TO OPEN IT UP FOR ANY QUESTIONS AND HOPEFULLY WE CAN ANSWER WHATEVER QUESTIONS YOU MAY HAVE FOR US. OKAY. DO WE HAVE ANY QUESTIONS? VICE MAYOR . AWESOME, THANKS JOE. OKAY, THANKS. CAN YOU PLEASE EXPLAIN TO US AND TO THE PUBLIC WHERE THE DATA IS STORED FROM THE CAMERAS AND WHAT YOUR PROCESS IS FOR ARCHIVES AND HOW LONG YOU KEEP THE DATA AND THINGS ALONG THOSE LINES? UM, SURE IT IS STORED IN THE AXON CLOUD. I DON'T KNOW IF, UM, ADAM, DO YOU WANT TO EXPLAIN A LITTLE BIT MORE ABOUT THAT? AND THEN, UM, AARON, I KNOW WE HAVE OUR RECORDS RETENTION, UM, SPECIALIST OVER HERE, SO, BUT ADAM, WOULD YOU LIKE TO EXPLAIN THAT? YEAH, IT'S, UH, THE DEPARTMENT'S OWN WEBSITE, UH, THEY OWN A HUNDRED PERCENT OF THE EVIDENCE AND IT IS HOSTED BY MICROSOFT AZURE AND AMAZON. SO, UH, THAT IS WHERE ESSENTIALLY IT ALL IS, BUT IT ESSENTIALLY IS IN THE CLOUD. AND, AND IS IT HAVE SAFEGUARDS THAT NOBODY ELSE CAN ACCESS THIS INFORMATION EXCEPT SIT PD? CORRECT? YEAH, WE'RE A HUNDRED PERCENT S COMPLIANT, UH, GOVERNMENT COMPLIANT WHEN IT COMES TO THAT. WE SUPPORT THOUSANDS OF AGENCIES AND, AND NO ONE HAS ACCESS TO YOUR EVIDENCE? UH, IT'S A HUNDRED PERCENT THE DEPARTMENT OF EVIDENCE AND THE ONLY WAY WE COULD ESSENTIALLY SEE IT IS IF YOU SHARE YOUR SCREEN IF WE'RE HELPING YOU FIX SOMETHING. SO THERE'S NO CENTRAL DATABASE WHERE, WHERE IT'S STORED FROM MULTIPLE LAW ENFORCEMENT AGENCIES WHO HAVE ACCESS TO EACH OTHER'S INFORMATION? NOPE. NOPE. IT WOULD BE YOUR OWN DOMAIN, UH, AND UH, THAT'S WHERE ALL THE EVIDENCE WOULD BE STORED. OKAY, THANK YOU. AND NOW ABOUT ONE ELSE HAS ACCESS TO IT. YEP. OKAY. OUR OWN RETENTION POLICY. THANK YOU FOR THE QUESTION. VICE MAYOR AND COUNCILOR AND THE MAYOR, UM, WE FOLLOW THE ARIZONA REVISED STATUTE, UM, POLICY OR STATUTES THAT GOVERN, UM, RETENTION POLICIES. WE CURRENTLY HAVE RETENTIONS IN PLACE IN ACCORDANCE WITH WHAT TYPE OF CRIME IT'S CATALOGED AS. SO FOR EXAMPLE, IF IT'S A FELONY OR A MISDEMEANOR, UM, WE KEEP IT FOR A CERTAIN PERIOD OF TIME AND THAT'S ALL GOVERNED BY UM, ARIZONA STATUTES, WHICH IS WHAT WE CURRENTLY HAVE IN PLACE AS WELL. SO WE DON'T VARY AT ALL, WE JUST FOLLOW THE STATUTES WE DO, AND UNLESS THERE'S SOMETHING SPECIFIC THAT WE NEED GUIDANCE FROM LEGAL, UM, THEN WE, UM, CHANGE THOSE KIND OF, UH, THOSE RETENTION PERIODS. FOR EXAMPLE, THERE'S A, UM, UH, IF SOMEONE IS NOT CHARGED WITH A CRIME, BUT WE, THERE'S A POSSIBILITY THAT THEY COULD FILE A FEDERAL SECTION 1983 EXCESSIVE FORCE COMPLAINT, THEN WE HAVE EXTENDED OUR RETENTION POLICY ON THOSE TYPE OF CASES FOR, UM, TWO YEARS PLUS ONE MONTH JUST IN CASE, BECAUSE THERE IS A TWO YEAR STATUTE OF LIMITATIONS WHERE THEY CAN FILE A CLAIM LIKE THAT. THANK YOU. KATHY, ON THE PATROL CA CAR CAMERAS, UM, ARE THOSE CAMERAS ON ALL THE TIME THAT YOU KNOW THAT THEY'RE OUT OR ARE THEY, DO THEY COME ON WHEN A STOP IS INITIATED? THANK YOU FOR THAT QUESTION, COUNSELOR. THE, UM, THE PATROL CAR CAMERAS, THEY COME ON WHEN A STOP IS INITIATED, HOWEVER, THEY DO RE THEY DO COME ON RETROACTIVELY. THEY CAN, THEY CAN ACTUALLY, UM, RETROACTIVELY I THINK, GO BACK, WHAT IS IT, 30 SECONDS ADAM? I BELIEVE 30 SECONDS UP TO TWO MINUTES, DEPENDING ON WHAT THE DEPARTMENT CHOOSES. YES. SO, SO WE, WE CURRENTLY HAVE 30 SECONDS NOW AND THAT'S WHAT WE WOULD RETAIN MM-HMM . IT DOESN'T GO BACK TO VOLUME, IT JUST GOES BACK TO, TO THE SITE, TO THE VISUAL. SO THAT WHEN I'LL, I'LL JUST USE, UH, EASIEST EXAMPLE WOULD BE LIKE IF THERE'S A, A TRAFFIC STOP, WE SEE SOMEBODY RUN A RED LIGHT. IF WE GO AND ACTIVATE OUR EMERGENCY LIGHTS THAT KICKS IT ON OR WE CAN AUTOMATICALLY HIT THE BUTTON TO RECORD [00:45:01] AND THEN IT GOES BACK 30 SECONDS, WHICH IS, UM, YOU KNOW, BENEFICIAL FOR IF YOU'RE GOING TO TRAFFIC COURT, THAT THEN THE JUDGE AND ALSO THE, THE PERSON CAN SEE THE ACTUAL INFRACTION. AS LONG AS WE CAPTURE IT WITHIN THAT 30 SECONDS, THAT'S HOW FAR BACK IT GOES. OKAY, THANK YOU COMMANDER. IT'S ALSO, IT ALSO HELPS WITH A SITUATION WHERE AN OFFICER HAS TO ACT BEFORE THEY CAN ACTIVATE THEIR CAMERA SO THEY CAN ACTUALLY ACT, THEN ACTIVATE THEIR CAMERA AND IT CAPTURES THAT AS WELL. MM-HMM . THANK YOU DEREK. SO THE BODY WOR BODY-WORN CAMERAS HAVE TO BE MANUALLY ACTIVATED? NO. UM, THEY CAN BE, BUT I GUESS, UM, ADAM WOULD PROBABLY EXPLAIN IT BETTER, BUT THEY ALSO, WHEN WE TURN THE LIGHTS ONTO THE CAR, THEY COORDINATE WITH THAT. SO AS SOON AS I TURN THE LIGHTS ON THE CAR, MY BODY CAMERA ACTIVATES AS WELL. UM, AND CORRECT ME IF I'M WRONG, ADAM, BUT THEY ALSO SYN WITH OTHER CARS. SO IF I GO TO A SCENE AND I HAVE MINE ON, IT ACTIVATES THE OTHER ONES, IS THAT CORRECT, ADAM? UH, CLOSE, UH, IT'S WITHIN 30 SECONDS. IT'S SENDING OUT A SIGNAL FOR 30 SECONDS WITHIN ABOUT 30 TO 40 FOOT RADIUS. SO SOMEBODY DOES SHOW UP ON SCENE AFTER, YES, IT WILL ACTIVATE THOSE, BUT THERE ARE A TON OF OTHER SIGNALS, INCLUDING TASERS THAT YOU RECEIVE. SO ACTIVATING YOUR TASER, UM, UH, ARE, YOU KNOW, ALL THE OTHER SIGNALS WITHIN THE VEHICLE AS WELL AS SIGNAL SIDE, IF THAT'S SOMETHING THE DEPARTMENT CHOOSES TO USE, WHICH IS DRAWING YOUR FIREARM AND ACTIVATES THE BODY CAMERAS AS WELL. AT WHAT POINT DO THE VEHICLE OR BODY CAMERAS DEACTIVATE? IS THAT SOMETHING THE OFFICER HAS TO MANUALLY DO OR IT JUST, AGAIN, THERE'S A PROGRAM OR, SO THAT IS A, A SETTING WITHIN EVIDENCE.COM. THE DEPARTMENT CAN CHOOSE IF IT'S, IT STAYS ON FOR LIKE A FEW MINUTES UP TO FIVE MINUTES, I THINK IT CAN STAY ON UP TO 30 MINUTES AFTER THE CAR'S TURNED OFF. UM, BUT IT'S A HUNDRED PERCENT THE DEPARTMENT'S CHOICE. WHEN THE CAR'S TURNED OFF AFTER, LET'S SAY THAT TRAFFIC STOP, UM, YES, THE, THE OFFICER AT THAT MOMENT WOULD ESSENTIALLY, THERE'S A FEW BUTTONS YOU COULD PUSH TO DEACTIVATE IT AND TURN OFF THE CAMERA. EITHER IT'S ON THE MDT, ON THE INCAR COMPUTER, ALSO ON THE BACK OF THE CAMERA. THERE'S MULTIPLE WAYS TO BE ABLE TO TURN THAT OFF. AND, AND ADAM, CORRECT ME IF I'M WRONG, BUT FROM MY UNDERSTANDING, THERE'S A REMINDER EVERY TWO MINUTES THAT, UM, THAT THE CAMERA WILL GIVE OFF. IT'LL, IT'LL BEEP AFTER EVERY TWO MINUTES, UM, TO REMIND THE OFFICER THAT IT IS STILL RECORDING. THAT IS CORRECT, YES. I THINK, AND I THINK YOU CAN ALSO CHANGE THAT SETTING. UM, I JUST DON'T REMEMBER, REMEMBER OFF THE TOP OF MY HEAD TO WHERE YOU CAN HAVE IT EVEN MORE IF YOU WANTED IT TO COUNSEL. WE ALSO HAVE A VERY ROBUST, UM, POLICY THAT STATES WHEN THEY CAN BE TURNED OFF AND IF FOR SOME REASON THERE WAS A SENSITIVE ITEM THAT YOU KNOW WAS GONNA OCCUR AND WE DIDN'T WANT TO CAPTURE IT. SO A GREAT EXAMPLE IS GOING INTO A HOSPITAL AND WE HAVE SOMEBODY WE NEED TO TALK TO WHO WE DON'T WANT TO GET ON BODY CAMERA 'CAUSE OF HIPAA OR WHATEVER THAT HAPPENS TO BE. IF THE OFFICER'S SUPPOSED TO STATE, I'M TURNING MY CAMERA OFF BECAUSE I'M GOING INTO THIS AREA THAT MAY BE SENSITIVE. SO WE HAVE A ROBUST POLICY THAT FOLLOWS THIS, THAT TALKS ABOUT WHEN THEY CAN TURN IT OFF WHEN THEY CAN'T, WHEN IF THE BATTERY WAS TO DIE, THEY'RE SUPPOSED TO TELL DISPATCH, MY BATTERY DIES SO THE CAMERA'S NOT WORKING. SO THERE'S, THERE'S A BUNCH OF POLICIES IN PLACE AND FOR SOME REASON WE JUST SAW A CAMERA TURNED OFF AND WE'RE LIKE, WELL, THAT WAS IN THE MIDDLE OF IT. THEY SHOULD BE, THEY SHOULD, THERE SHOULD BE A REASON FOR WHY THAT OCCURRED. AND THEY HAVE TO ARTICULATE THAT. OKAY. AND THESE CAMERAS ARE LITERALLY JUST THE IMAGES. THERE'S NO LICENSE PLATE READER, THERE'S NO FACE FACIAL RECOGNITION, NOTHING TIED TO THAT. THIS IS JUST VIDEO AND AUDIO. CORRECT. SO THIS IS THE SAME SYSTEM WE HAVE NOW. IT'S NOT FOR LICENSE PLATE READERS, IT'S, IT'S FOR CAPTURING AUDIO AND, AND VISUAL. SO, UM, IT SITS ON OUR, OUR CHEST. THERE'S A, A HOOK AND THEN IT SITS THERE. SO IT'S FORWARD FACING. THE IN-CAR CAMERAS ARE NOT LPRS THAT, UM, THE SYSTEM ALLOWS FOR THAT. WE DID NOT SIGN UP FOR THAT. SO THAT IS NOT ACTIVATED. UM, AND, AND JUST TO MAKE SURE THAT YOU UNDERSTAND, THERE'S THREE WAYS WE CAN TURN IT ON. WE CAN MANUALLY DO IT. WE CAN TURN ON OUR LIGHTS OR WE CAN FROM THE CAR MANUALLY DO IT OR FROM OUR, OUR CHEST. SO THAT'S, THAT'S THE THREE DIFFERENT WAYS. SO, OKAY. THANK YOU. A FOLLOW UP TO THAT, TO WHAT YOU JUST SAID, SO THAT THE, THAT THE SAME WHEN YOU HIT THE BUTTON TO ACTIVATE IT, IT'S ACTIVATING BOTH THE PATROL CAR CAMERA AND THE BODY CAMERA GOT, IS THAT CORRECT? IF YOU ACTIVATE THE BUTTON FROM IN THE CAR, THAT'S GONNA BE THE CAR CAMERA ITSELF. OKAY. AND THEN IF YOU DO YOUR ACTIVATION FROM THE BODY CAMERA, THEN IT CAN LINK TO BOTH. SO IT'S, IT'S PART OF THE SETTINGS THAT WE CAN WORK ON WITH ADAM TO, TO DO IT. SO IF WE'RE ACTIVATING OUR EMERGENCY LIGHTS, IT'S GONNA TURN ON BOTH. IT'S GONNA TURN ON THE IN-CAR CAMERA AND THE ONE THAT'S, UM, ON OUR CHEST, THE, THE BODY-WORN CAMERA. AND ONE QUICK CLARIFICATION TO SOMETHING ALSO THAT WAS SAID EARLIER, UM, YOU SAID THAT CAPTURES A 30 TO 40 FOOT RANGE, WAS IT, DID I HEAR THAT RIGHT? NO. DID I, THEY SOMEBODY SAID THAT. NO, THAT WAS, SO THE SIGNAL IS [00:50:01] SENT OUT FOR 30 TO 40 FEET AND THE 30 FOR 30 SECONDS IN CASE ANOTHER OFFICER SHOWS UP ON SCENE A AFTER AND FORGETS TO ACTIVATE THEIR CAMERA FOR SOME REASON IF THAT SIGNAL WOULD STILL BE SITTING OUT AND ACTIVATE THEIR CAMERAS FOR THEM. GOT IT. OKAY. THANK YOU FOR THAT CLARIFICATION. OF COURSE. ALRIGHT, THANK YOU MAYOR. UM, WE HAD THE OPPORTUNITY TO GET SOME QUESTIONS ANSWERED IN ADVANCE. ONE OF THEM WAS ABOUT THE LPR LICENSE THAT'S INCLUDED BUT NOT ACTIVATED. SO WHAT WOULD BE REQUIRED TO ACTIVATE IT? SO FROM A COMMUNITY INTEREST AND CONCERN PERSPECTIVE, HOW DO WE KNOW THAT SOMEBODY DOESN'T DECIDE TO, YOU KNOW, LOG IN AND SAY, YEAH, LET'S TURN THIS ON AND START USING THAT, THAT FUNCTIONALITY? SO I WOULD SAY, UM, YOU CAN GIVE US DIRECTION THAT SAYS IF WE GO TO MAKE UPDATES, YOU KNOW, WE WOULD GO THROUGH THE, THE CHANNELS TO, TO MEND OUR APPLICATION, UM, OR OUR CONTRACT OF, OF WHAT WE'RE USING AS OF NOW. UM, YOU CAN SEE IN THE CONTRACT WE'RE NOT DOING THAT. WE'RE NOT USING SOME OF THE OTHER AI TECHNOLOGIES THAT WERE ASSOCIATED WITH IT. SO I GUESS IF YOU WANTED TO GIVE DIRECTION TO SAY IF THERE'S ADJUSTMENTS TO THE CONTRACT, WE BRING THAT BACK, THAT WOULD BE A WAY TO, TO DO IT. UM, OR YOU KNOW, DEPENDING ON, ON WHAT IT IS THAT WE'RE WANTING TO ADD, YOU MIGHT WANNA GIVE US DIRECTION ON THAT TO SEE IF ANNETTE CAN THEN APPROVE IF THERE WAS SOMETHING ELSE THAT WE WERE ADDING. YOU KNOW, AS FAR AS IF WE WERE GONNA ADD ADDITIONAL CAMERAS, I CAN'T IMAGINE WE'D WANNA NECESSARILY BRING THAT FORWARD IF WE JUST NOTICED THAT WE NEEDED TO HAVE MORE SPARES 'CAUSE WE WENT DOWN, I I THINK YOU COULD GIVE DIRECTION ON WHAT YOU WANTED US TO COME BACK FOR IF IT REACHED A THRESHOLD AS FAR AS DOLLAR AND OR IF IT'S A POLICY CHANGE. BUT THAT'S NOT REALLY MY QUESTION HERE. IT'S JUST WHAT'S THE SAFEGUARD AGAINST SOMEBODY GOING ROGUE AND SAYING, YEAH, LET'S TURN ON THE LPR CAPABILITY WHEN AT THE MOMENT THAT'S A HARD NO. RIGHT. SO WHAT'S THE SAFEGUARD ON THAT? UM, IT WOULD BE THAT WE'RE NOT DOING IT 'CAUSE IT'S NOT WHAT'S IN OUR CONTRACT. SO IF, IF THAT WAS GOING TO HAPPEN, IT WOULD BE ONE OF US TO MAKE THAT ADJUSTMENT THAT HAS THE AUTHORITY TO MAKE ADJUSTMENTS TO THE CONTRACT. SO, UM, IT, IT WOULDN'T HAPPEN UNLESS SOMEBODY THAT'S SITTING HERE, UM, AUTHORIZED IT. OKAY. AND YEAH, AND ADAM, LIKE, CORRECT ME IF I'M WRONG, THAT WOULD BE AN ADMINISTRATOR SETTING THAT WOULD NEED TO BE ADJUSTED, UM, ON THE ADMINISTRATOR SIDE, NOT JUST AN OFFICER GOING OUT AND, AND FLIPPING A SWITCH ON THEIR SIDE, LIKE, LIKE TURNING ON THAT CAMERA. YEAH, USUALLY IT'S ONLY ONE OR TWO PEOPLE THAT HAVE THAT SUPER ADMIN PRIVILEGE WITHIN THE DEPARTMENT AND THEY'RE THE ONLY ONES ABLE TO TURN THOSE FEATURE ON. OKAY. THANK YOU. THANK YOU MAYOR. THANKS MAYOR. SO THAT'S AN ADDITIONAL CHARGE AND IT'S AN ADDITIONAL MODULE, CORRECT? I BELIEVE THAT THE FLEET THREE, AND, AND AGAIN ADAM, CORRECT ME IF I'M WRONG, BUT I BELIEVE THE FLEET THREE PACKAGE COMES THAT WE HAVE IS IT DOES COME WITH THAT CAPABILITY. HOWEVER, THAT IS NOT SOMETHING THAT WE ARE TURNING ON AT THIS TIME. IT'S JUST HAVING THE IN-CAR CAMERAS. IT JUST COMES WITH THAT PACKAGE THAT WE CURRENTLY HAVE, BUT THAT IS NOT WHAT WE ARE UTILIZING THAT FOR. SO OF COURSE YOU HIT THE NAIL ON THE HEAD. SO WE WILL NOT TURN IT ON OUR END UNTIL THE DEPARTMENT GIVES US APPROVAL TO FLIP THE SWITCH ON OUR END AND THEN THE DEPARTMENT ON THEIR END WOULD HAVE TO GO IN AND TURN IT ON AS AN OPTION FOR ALL THE VEHICLES. SO THERE'S A KIND OF A TWO STEP PROCESS, BUT I WOULD NEED THE DEPARTMENT'S APPROVAL TO FLIP IT ON ON MY END WITHIN OUR SYSTEM. IT'S LIKE IT'S A TOGGLE SWITCH AND THEN IT WOULD BE ACTIVE FOR THE DEPARTMENT TO BE ABLE TO TURN ON AT THAT MOMENT. SO THAT ACTUALLY COULD BE THE DIRECTION THAT WE WANNA GIVE IF WE WANNA GIVE ANY DIRECTION AT ALL THAT IT CAN'T BE TURNED ON UNLESS IT'S COMES BACK. IT'S APPROVED BY COUNCIL. BUT I DO HAVE A QUESTION ABOUT THAT BECAUSE YOU ARE A COMPETITOR OF A COMPANY THAT WE WERE LOOKING AT FOR ADAM, THIS IS TO YOU, WE WERE LOOKING AT FOR, UH, LICENSE PLATE READERS. SO DO YOU KNOW THAT SYSTEM FAIRLY WELL? CAN YOU ANSWER A QUESTION FOR ME ABOUT THAT? I MAYBE I WILL DO MY BEST AT PROMISE. OKAY. UH, TALK ABOUT THE DATABASE IN WHICH YOU STORE THAT INFORMATION FROM AXON AND TO CONFIRM, WE ARE TALKING ABOUT THE AXON, INCAR A LPR, IF THAT'S SOMETHING YOU GUYS MOVE FORWARD IN THE FUTURE. YES. YEAH, SO THE DATA ESSENTIALLY FROM LICENSE PLATE READS CAN STAY IN EVIDENCE.COM BASED ON THE DEPARTMENT'S LENGTH THAT THEY CHOOSE. WE CAN KEEP UP TO FIVE YEARS OF LICENSE PLATES IN THERE. UM, AND LICENSE PLATES ARE ONLY PULLED UP ON AN OFFICER'S IN-CAR COMPUTER IF IT IS ON A NATIONAL OR STATE RUN HOT LIST. SO IF THEY'RE ONES THAT FOR BURGLARY MURDER, ANY OF THE VIOLENT CRIMES THAT YOU CAN TURN ON. UM, AND THAT IS, [00:55:01] SO THAT IS ESSENTIALLY THE, IS THE FEATURE WITHIN THE A LPR IF THAT ANSWERS YOUR QUESTION. SO REALISTICALLY THE DEPARTMENT, IF THEY WANT TO CHOOSE TO HAVE LICENSE PLATES, STAY IN EVIDENCE.COM FOR A DAY, THEY CAN DO THAT. THAT'S A HUNDRED PERCENT THEIR CHOICE. UM, BUT IF THEY WANT TO KEEP IT ON FOR FIVE YEARS, AND I CAN GIVE YOU USE CASES IF YOU WANT, BUT THAT'S COMPLETELY UP TO YOU IF YOU'D LIKE TO ANSWER THAT. DOES IT CO-MINGLE WITH, WITH OTHER DEPARTMENTS, OTHER LAW ENFORCEMENT AGENCIES? IS THERE A CENTRALIZED DATABASE THAT ALL THE RECORDS ARE COMPILED IN? NOPE. IT'S IN EACH DEPARTMENT'S EVIDENCE.COM. NO ONE HAS ACCESS TO ANY OF THOSE LICENSE PLATES READS. ONLY SEDONA PD WOULD'VE ACCESS TO THOSE LICENSE PLATES READS, NOT EVEN AXON CAN ACCESS ANY OF YOUR EVIDENCE. THE ONLY WAY YOU'D BE ABLE TO SHOW US IS IF YOU'RE SCREEN SHARING, UH, YOUR EVIDENCE.COM. BUT THAT'S THE ONLY WAY THAT EVEN WE CAN GET IN THERE. SO HOW WOULD WE KNOW THAT SOMEBODY IS WANTED IN ANOTHER STATE? I MEAN, THAT WOULD'VE TO COME THROUGH A DIFFERENT ME MECHANISM. DIFFERENT. SO IF IT, IF A CAR WAS WANTED IN A DIFFERENT STATE, IT'D PROBABLY FALL IN THE NA NCIC, WHICH IS THE NATIONAL HOT LIST EXTENSION RECORD. RIGHT. UH, AND OF COURSE IF LET'S SAY FOR EXAMPLE THAT CAR WAS WANTED IN A, YOU KNOW, A MURDER SITUATION AND IT PASSED ONE OF YOUR CARS, IT WOULD ALERT THE VEHICLE THAT, HEY, THIS CAR IS ON THE NATIONAL HOT LIST. UM, HERE'S THE REASON WHY IT'S ON THE HOT LIST, HERE'S WHO IT'S REGISTERED TO. BUT IT WOULD, THAT'S THE ONLY TIME THAT IT WOULD EVER POPULATE ON THAT INFORMATION IS IF IT WAS ACTUALLY ON A HOT LIST. SO IT'S FROM, IT'S NOT FROM A CA A CAM, THE DATA'S NOT COLLECTED FROM A CAMERA THAT'S POSTED ON A POLE AT AN INTERSECTION. IT'S ONLY COLLECTED IN YOUR SYSTEM FROM THE INCAR CAMERA? YES, OURS IS, AND I, I KNOW THE OTHER, THE OTHER VENDOR YOU'RE TALKING ABOUT, UNFORTUNATELY I JUST DON'T HAVE THE ANSWER TO ANSWER QUESTIONS ABOUT THEIR SYSTEM, BUT OURS IS JUST FOR THE INCAR, EVERYTHING THAT I JUST TALKED ABOUT PRIOR TO THAT. OKAY. THANK OF COURSE. ANYTHING ELSE? OKAY. IT WAS SOMETHING THAT, OH, COMMANDER, SOMETHING THAT YOU SAID BEFORE THAT IF THE BATTERY GOES DEAD ON THE, UH, BODY CAM THAT THE OFFICER HAS TO CALL IN TO SAY, MY BODY BATTERY JUST WENT DEAD. IT, DOES IT GIVE AN INDICATION? DOES IT VIBRATE? DOES IT RING, DOES IT BUZZ? HOW DOES THE OFFICER KNOW? YEAH, EACH SYSTEM IS DIFFERENT. GTA WILL GIVE A SIGNAL, UH, AXON GIVES A SIGNAL, UM, AND IF YOU WANT TO TURN IT ON AND IT WASN'T WORKING, YOU'D BEG. OH. UM, AND IF YOU LISTEN TO SOME OF OUR RADIO TRAFFIC EVERY DAY, YOU'LL, YOU'LL HEAR IT, IT, IT'S ALMOST A DAILY OCCURRENCE RIGHT NOW WITH OUR CURRENT SYSTEM WHERE A BATTERY GOES DEAD AND THEY HAVE TO, THEY'LL BE ON SCENE AND THEY'LL REALIZE IT, THEY'LL ADVISE DISPATCH AND THEN THEY'LL COME BACK AND CHANGE IT OUT. THAT'S 'CAUSE THEY'RE 10 OR MORE YEARS OLD. THE CURRENT ONES? WELL SOME OF 'EM, SOME OF 'EM WE JUST GOT IS JUST, UM, EACH VENDOR HAS A DIFFERENT LENGTH AND IT DEPENDS ON ADAM, YOU CAN CORRECT ME IF I'M WRONG, BUT IT DEPENDS ON IF YOU'RE, UH, THE PIXELS AND YOU KNOW, LIKE IF YOU DO TWO MINUTES BEFORE THE RECORD TIME TO 30 SECONDS BEFORE THE RECORD TIME, THERE'S A LOT OF DIFFERENT FACTORS IN THERE. SO THOSE FACTORS AND EACH VENDOR VARIES. SO THERE'S REALLY NO SOLID, YOU KNOW, ONE THING FITS ALL FOR BATTERY LIFE. OKAY. AND ADAM, I'M SURE IT'S IN THE CONTRACT, BUT I DIDN'T READ EVERYTHING. WHAT'S THE, UH, WARRANTY FOR THIS LIFESPAN? SO HOPEFULLY WE'LL GET A LONGER LIFESPAN WITH YOURS THAN WE HAVE WITH THE CURRENT. GREAT QUESTION. SO IT IS A FULL FIVE YEAR WARRANTY, NO QUESTIONS ASKED, THE SAME LENGTH OF THE PROPOSAL, BUT THROUGHOUT THE CONTRACT YOU'RE ALSO GETTING REPLACEMENT CAMERAS. SO THERE'S SOMETHING THAT, YOU'LL SEE A WORD ON THE PROPOSAL CALLED TAP, THAT'S AN ACRONYM FOR TECHNOLOGY ASSURANCE PLAN. AND THAT'S JUST A FANCY WORD OF WE ARE GONNA REPLACE THE BODY CAMERAS WITH BRAND NEW BODY CAMERAS. THE NEWEST ONE WE HAVE OUT EVERY TWO AND A HALF YEARS OR EVERY 30 MONTHS. IT'S THE EXACT SAME AMOUNT OF TIME. UH, AND SO LIKE RIGHT NOW WE HAVE THE AB FOUR CAMERA AND IF LET'S SAY IN TWO YEARS WE COME OUT WITH THE AB FIVE CAMERA AT THE TWO AND A HALF YEAR MARK, WE WOULD'VE REPLACED THE ENTIRE BODY CAM, ALL THE BODY CAMERAS WITH THE 85. THAT'S A PART OF THE PROGRAM. VERY GOOD. ALRIGHT, THANK YOU VERY MUCH. ALRIGHT, LET'S GO TO, UH, THE PUBLIC COMMENT. UH, WE ONLY HAVE ONE CARD IF ANYBODY ELSE WISHES TO SPEAK. TIM PERRY, YOU HAVE THREE MINUTES. START WITH YOUR NAME AND CITY OF RESIDENCE. GOOD EVENING, COUNSELORS. MY NAME IS TIM PERRY AND I LIVE IN SEDONA. BOY, YOU GUYS REALLY DID NOT GET THE MESSAGE, DID YOU? 13 DAYS AGO. WE, THE PUBLIC CAME INTO THIS ROOM AND TOLD YOU IN NO UNAMBIGUOUS TERMS TO REMOVE THE EXISTING SPY CAMERAS YOU'VE PUT ALL OVER TOWN. YOU NOT ONLY REFUSE TO REMOVE THEM DOUBLING DOWN AND PLAYING FOR TIME, HOPING YOU CAN STRETCH IT OUT TILL WE FORGET. [01:00:01] BUT NOW HERE YOU ARE WITH THE CONTRACT TO BUY 30 MORE SPY CAMERAS THAT WILL BE MOBILE AND THAT WILL AS, UH, CHAIRMAN FOLEY OF THE KGB INFORMED US, UH, LAST TIME EVENTUALLY TIE IN WITH THE CITY'S FLOCK NETWORK FOR THE BETTER TRACKING OF OUR MOVEMENTS. OF COURSE, I ENCOURAGE EVERYONE WHO MAY BE WATCHING THIS MEETING TO GO READ THESE AXON CONTRACTS BECAUSE FAR FROM A SAGGING THE PUBLIC'S CONCERNS ABOUT DATA PRIVACY, THE AXON CONTRACT ACTUALLY HAS THE VENDOR BRAGGING ABOUT JUST HOW EASY IT IS TO SHARE DATA WITH OTHER AGENCIES. ALSO, AN INTERESTING ITEM IN THE CONTRACT IS WHAT AXON REFERS TO AS PREDICTIVE ANALYTICS. THE NEW EUPHEMISM FOR DUE PRO OR FOR LACK OF DUE PROCESS, WHICH THE CITY DOESN'T SEEM TO BE BUYING AT THE MOMENT. BUT AS WE'VE JUST FOUND OUT QUITE EASILY COULD WITH A SIMPLE DECISION AS WELL AS TURNING ALL THOSE CAMERAS INTO LICENSE PLATE READERS AS WELL AS FOR THE INCLUSION OF BODY CAMERAS IN THE CONTRACT. , IT SEEMS SO SILLY. I MEAN, THE CITY WOULD NOT, UH, NEED BODY CAMERAS IF IT WERE NOT HIRING A BUNCH OF HEAVILY ARMED THUGS WITH APPARENTLY A HIGH LIKELIHOOD OF BEATING SOMEONE UP TO ROAM THE STREETS AT RANDOM. NO BRAINER. AND THE AGENDA BILL FOR THIS ITEM STATED THAT IT, UH, IS INTENDED TO SUPPORT PUBLIC SAFETY AND SECURITY. I WONDER HOW SAFE AND SECURE THE PEOPLE OF SEDONA FEEL KNOWING THAT YOU'RE BUYING MORE CAMERAS TO SPY ON THEM AND MORE TASERS TO SHOOT THEM WITH. AND OF ALL THE COMPANIES YOU COULD HAVE BOUGHT THIS STUFF FROM, YOU PICKED AXON AXON, WHICH JUST FORCED A BILL THROUGH THE STATE LEGISLATURE OVERRIDING THE WILL OF THE PEOPLE OF SCOTTSDALE TO DECIDE ON ITS OPERATIONS IN THEIR TOWN. EVERY SPRING WE GET A SONG AND DANCE ROUTINE FROM THIS COUNCIL ABOUT HOW MUCH YOU HATE THAT THE LEGISLATURE IS TAKING AWAY LOCAL CONTROL. AND NOW YOU'RE GETTING INTO BED WITH THE BIGGEST OPPONENT OF LOCAL CONTROL IN THE STATE TO THE TUNE OF 1.3 MILLION. THAT'S A PRETTY EXPENSIVE NIGHT AT THE W***E HOUSE. OKAY, WE'RE GOING TO CLOSE THE PUBLIC, UH, COMMENT PERIOD. UH, WOULD EITHER OF YOU, ANY OF YOU WISH TO RESPOND TO SOME OF THE COMMENTS THAT, UH, FROM THE DAYS OR THE PUBLIC? NO, I THINK WHAT WE PRESENTED, UM, STANDS ALONE FOR A REPLACEMENT TECHNOLOGY WE'RE ALREADY CURRENTLY USING AND IS A NEED FOR OUR AGENCY. I WOULD AGREE MYSELF ALONE. UH, OKAY. KATHY . OH, KATHY. OH, JUST TO CLARIFY AGAIN, ALTHOUGH WE DID GO OVER THIS, BUT I WANNA JUST MAKE SURE I GET IT ON THE RECORD AGAIN. THE DATA COLLECTED BY THE CAMERAS THAT ARE BEING PROPOSED TONIGHT IS ALL INTERNAL CAMERA. IT'S, IT'S ALL INTERNAL DATA THAT ONLY SEDONA HAS ACCESS TO. CORRECT. AND THERE ARE SAFEGUARDS TO THAT. AND IF THAT WAS GOING TO CHANGE BY WHAT PROCESS WOULD ANY SHARING TO ANY OTHER GOVERNMENT AGENCY MUNICIPALITY, WHAT WOULD HAVE TO HAPPEN IN ORDER FOR DATA TO BE SHARED. SO I JUST, SO I WANNA BE CLEAR, THAT EVIDENCE.COM PORTAL, SO IF WE HAD, UM, EVIDENCE INSIDE THERE, RIGHT? PART OF THE SHARING CAN BE OVER TO LEGAL FOR. SO I, I WANNA BE CLEAR, THAT'S INTERNAL, RIGHT? YEAH. SO I'M TALKING ABOUT EXTERNAL TO SEDONA. YEAH. SO THERE, DO YOU WANNA GO AHEAD? NO, WELL, JUST ONE, UH, COUNCILOR CONSELLA MAYOR AND COUNCIL. IT, IT WOULD BE SHARED ALSO WITH YAVAPAI COUNTY AND, UH, COO, COUNTY PROSECUTOR'S OFFICE TO ENFORCE FELONY CRIMES. SO THAT, THAT VIDEO WOULD GET USED IN THAT TYPE OF, IN FELONY CRIMINAL ENFORCEMENT AS WELL. PROSECUTOR'S OFFICE WOULD, THE SHERIFF'S OFFICE, THAT'S, THAT'S ON A CASE BY CASE BASIS, RIGHT? YES. FOR SPECIFIC CASES. IT'S NOT LIKE THEY HAVE ACCESS TO THE WHOLE DATABASE TO SEARCH. THEY, THEY DON'T HAVE ANY ACCESS TO THE DATABASE, BUT IN ORDER TO PROSECUTE THE CRIMES EFFECTIVELY, THEY'RE GONNA NEED, YOU HAVE TO TURN OVER THE EVIDENCE, EVIDENCE, EVIDENCE. SO THAT'S, THAT'S WHERE I'M SAYING THE EVIDENCE.COM PART THAT WE'RE TALKING TO IS WHERE IT'S, IT'S STORED. WE THEN CAN GET IT OVER TO THE PROSECUTOR'S OFFICE. WE CAN SEND IT TO YAVAPAI COUNTY, WE CAN SEND IT TO COCOA, BUT WE'RE SENDING OUR INFORMATION OUT. THEY DON'T COME INTO OUR DATABASE AND GO LOOKING FOR IT. OKAY. UM, BUT IT'S, IT'S, IT'S THE, THE RULES THAT ARE SET UP FOR, FOR LAW AND LEGAL FOR US TO BE ABLE TO SHARE. UM, BUT I THINK THAT WAS THE ANSWER. I THINK, UM, IS IT'S PUSH NOT PULL. CORRECT. OKAY. SO CHIEF, I'M JUST GONNA TAKE ON THAT A LITTLE BIT DEEPER. [01:05:01] IT, IT'S BEEN ACCUSED THAT OTHER DEPARTMENTS WILL HAVE ACCESS, THAT A WHOLE NETWORK WOULD HAVE ACCESS, AND THAT'S CATEGORICALLY NOT ACCURATE UNLESS YOU SEND IT TO THAT DEPARTMENT FOR WHATEVER THE, THE REASON MIGHT BE. CORRECT. WE WOULD HAVE TO SEND IT. THEY CAN'T ACCESS IT ON THEIR OWN. I GET IT. I JUST WANNA BE SURE. NO, NO, THAT'S WHY I'M JUST TRYING TO MAKE SURE. YEAH, I APPRECIATE THAT. UH, THE GENTLEMAN, I FORGET YOUR NAME FROM AXON. ADAM. ADAM, I'M SORRY. SO YOU'VE HEARD WHAT, UH, SOMEONE HERE IN THE AUDIENCE HAS MADE AN ACCUSATION, THE CONTRARY. I'M SURE YOU HAVE SOMETHING, UH, ON THE TIP OF YOUR TONGUE THAT YOU'D LIKE TO SHARE, UH, TO DEFEND THAT OR AGREE WITH IT. CAN YOU SPEAK AN ADDRESS TO IT? THANK YOU. ABOUT THE DATA SHARING WITH OTHER DEPARTMENTS ACROSS THE COUNTRY AND WHATEVER. YEAH. OH, THANK YOU. UM, WHEN IT COME, ESSENTIALLY, WHEN IT COMES TO THE DAY SHIFT, SO GOING BACK TO THE BEGINNING OF SEDONA, PD OWNS ALL THE EVIDENCE. NO ONE HAS ACCESS TO NOT EVEN AXON. SO THE EVIDENCE IS A HUNDRED PERCENT THEIRS TO SHARE DATA WITH OTHER AGENCIES OR PROSECUTORS. IT WOULD HAVE TO BE A DEPARTMENT PUSHING THAT EVIDENCE OUT TO SHARE WITH THEM TO PROSECUTE. UH, IT'S A HUNDRED PERCENT THE DEPARTMENT'S CHOICE ON WHO THEY CAN PICK AND CHOOSE WHO CAN SHARE THAT EVIDENCE. BUT BEYOND THAT, IT'S A HUNDRED PERCENT, UH, SEDONA PDS CHOICE ON WHERE THAT EVIDENCE SITS, ESSENTIALLY EVIDENCE.COM. OKAY. THANK YOU FOR THE CLARIFICATION. KATHY, HAVE THERE BEEN ANY CHALLENGES TO THAT FROM ANYBODY THAT SAID THAT'S NOT THE CASE THAT YOU'RE AWARE OF? HAS ANYBODY BROUGHT ANY SUITS AGAINST YOU? HAS ANYBODY, UM, YOU KNOW, MADE ANY ACCUSATIONS THAT THAT'S NOT THE CASE? I'M JUST TRYING TO GET THAT ON THE RECORD. UH, NOT THAT I'M AWARE OF. NO, THANK YOU. WE SUPPORT THOUSANDS UPON THOUSANDS OF AGENCIES THROUGHOUT THE UNITED STATES AND, UH, I, I HAVE NOT HEARD OF ANY IN THE 10 YEARS THAT I'VE WORKED TRACKS ON. THANK YOU. DEREK, HOW QUICKLY DO YOU EXPECT TO UPGRADE TO THE NEWER CAMERAS IF THIS AGREEMENT MOVES FORWARD? SO WE HAVE A, UM, ROLLOUT DATE. I BELIEVE IT'S GONNA BE SEPTEMBER 9TH, IS WE HAVE IT SET ON THE SCHEDULE RIGHT NOW FOR THE INSTALLATION OF THE IN-CAR CAMERAS, SHOULD THIS BE APPROVED TONIGHT. UM, AND THEN THE BODY-WORN CAMERAS AS WELL. UM, THAT'S THE TRANSITION DATE FOR BOTH OF THOSE. SO EVERYTHING AT ONCE IS NOT GONNA BE PIECEMEAL. IT'LL, EVERYTHING WILL HAPPEN AT THE SAME TIME, BUT IT WILL GO IN SHIFTS ON THE SCHEDULE BASED ON, SO THAT WE DON'T LOSE OUR OPERATIONAL ABILITIES AND, AND HAVE COVERAGE. SO TWO SHIFTS WILL COME ON THAT AREN'T WORKING RIGHT, THEN THEY'LL GET THEIRS, THEN THEY'LL GO AND THE OTHER SIDE OF THE WEEK WE'LL SWAP. UM, AND THEN THE OTHER COMPONENT OF THAT IS WE HAVE TO SWAP OUT OUR TASERS. THEY ARE DIFFERENT MAKES AND MODELS, SO WE HAVE TO GO THROUGH, UM, TRAINING OVER THEM AND, UM, BECOME RE-CERT, RE-CERTIFIED QUALIFIED FOR THE NEW TASER ITSELF TOO. SO THIS IS A, A SCHEDULE THAT WILL GO OVER, UM, A WEEK, TWO WEEKS, UM, AND WE'LL INCLUDE REDACTION AND OTHER TRAININGS AS FAR AS AS THE SYSTEM ITSELF AS WELL. OKAY. AND JUST BALLPARK IDEA, HOW LONG HAVE BODY CAMERAS AND POLICE CAR CAMERAS, HOW LONG HAVE THAT BEEN IN USE? THIS IS A OLD TECHNOLOGY, ISN'T IT? WELL, WHEN I STARTED, UM, I CAN JUST SAY FOR WHEN I STARTED FOR THE CITY OF SEDONA, MY FIRST ONE WAS A VHS THAT WAS A CAR CAMERA. SO I DIDN'T HAVE A BODY-WORN CAMERA, I HAD A IN-CAR CAMERA, AND I HAD TO GO AROUND TO THE TRUNK AND SWITCH OUT MY VHS. UM, SO I'VE BEEN HERE WITH, UM, A COUPLE OF DIFFERENT COMPANIES. IT WAS L THREE BEFORE GTAC, AND THEN NOW WHAT WE'RE TRANSITIONING TO FOR AXON. SO, UM, I DON'T KNOW, ADAM, YOU MIGHT KNOW WAY MORE ABOUT BODY-WORN CAMERA AND IN-CAR FOR HOW LONG THEY'VE BEEN AROUND. UM, BUT I CAN TELL YOU JUST MY EXPERIENCE HERE WITH THE CITY, HOW WE'VE GONE THROUGH OUR TRANSITION. YEAH, THEY'VE BEEN AROUND FOR, FOR QUITE SOME TIME. UH, IT'S JUST TECHNOLOGY'S GOTTEN BETTER AND THIS GOT, AND IT'S BEEN BECOME MORE OF A, A NEED AND A WANT FOR POLICE DEPARTMENTS FOR PUBLIC SAFETY AND FOR THE OFFICER SAFETY, BUT MORE IN THE LAST LIKE 10 TO 15 YEARS. OKAY. THANK YOU. OKAY. UH, DO I HAVE A MOTION? SURE. I MOVE TO APPROVE THE LINKING AGREEMENT WITH AXON ENTERPRISE INC. FOR THE PURCHASE OF POLICE TASERS, PATROL CAR CAMERAS, BODY-WORN CAMERAS, AND RELATED HARDWARE SOFTWARE IN THE AMOUNT OF $1,199,393 AND 15 CENTS, SUBJECT TO APPROVAL OF A WRITTEN CONTRACT BY THE CITY ATTORNEY'S OFFICE. SECOND. OKAY. ALL IN FAVOR SAY AYE. [01:10:01] AYE. ANY OPPOSED? WE UNANIMOUS. THANK YOU, CHIEF AND TEAM AND ADAM. THANK YOU, ADAM. OKAY, SO COUNSEL, WE HAVE JUST ONE MORE ITEM LEFT. WOULD YOU WOULD LIKE TO TAKE A, A BREAK NOW? I'M SORRY. THEY'RE RELATED. THE OTHER FINANCIAL SOLUTIONS. OH, OKAY. I, YES. OKAY. DNA AND THEY'RE RELATED AND THEY, THEY ARE RELATED. SO, UM, WOULD YOU LIKE TO BREAK NOW? WE'LL TAKE A BREAK NOW, JOE. EVERYTHING'S HERE, SO, OKAY. WE'LL TAKE A 20 MINUTE BREAK. SEE YOU AT ABOUT FIVE MINUTES. WHY DON'T WE MAKE IT JUST SIX O'CLOCK? I'M SORRY. OKAY, ITEM EIGHT [8.d. AB 3252 Discussion/possible action regarding approval of a contract with Abdo Financial Solutions in the amount of $323,000 to provide implementation consulting, project management and staff augmentation during the implementation of the City’s new Enterprise Resource Planning (ERP) software.] D AB 32 52. DISCUSSION, POSSIBLE ACTION REGARDING APPROVAL OF A CONTRACT WITH ABDO ABDO. OKAY. FINANCIAL SOLUTIONS IN THE AMOUNT OF $323,000 TO PROVIDE IMPLEMENTATION, CONSULTING, PROJECT MANAGEMENT AND STAFF AUGMENTATION DURING, UH, THE, UH, IMPLEMENTATION OF THE CITY'S NEW ENTERPRISE RESOURCE, UH, PLANNING, ERP SOFTWARE. BARBARA. ALL RIGHT. GOOD EVENING, MAYOR. MEMBERS OF COUNCIL. UM, YOU'VE HEARD ABOUT THIS ERP FOR, UH, SEVERAL YEARS NOW, AND THE NEED FOR NEW SOFTWARE AND REALLY CRITICAL TO ENSURING THAT THE IMPLEMENTATION OF NEW SOFTWARE GOES WELL IS HAVING A PROJECT MANAGEMENT TEAM THAT CAN REALLY SUPPORT THE CITY AND HELP GUIDE THE PROCESS. UM, PROBABLY THE MOST IMPORTANT PIECE BEING, YOU KNOW, PRE-APP ALL OF OUR PROCESSES AND MAKING SURE THAT AS WE'RE MOVING TO THE NEW SYSTEM, WE'RE NOT TAKING INEFFICIENCY WITH US. AND SO THAT'S ESSENTIALLY WHAT ABDO WILL BE DOING. THERE'LL BE STAFF AUGMENTATION, PROJECT MANAGEMENT, TESTING, VALIDATION. MOSTLY STAFF WILL DO THE TESTING AND VALIDATION AND ABDO WILL BE KIND OF BACKING US UP AS WE'RE DOING THAT. VICE MAYOR, ARE THEY GONNA DO CONVERSION OF THE DATA AS WELL? THAT'S TYLER'S. UH, THE TECHNOLOGY ITSELF WILL ACTUALLY CONVERT DATA, BUT MAKING SURE THAT WE KNOW EXACTLY HOW MUCH AND WHAT WE WANNA CONVERT AND THAT IT'S ALL IN THE RIGHT FORMAT TO CONVERT IS WHAT ABDO HELPS WITH. RIGHT. BECAUSE WE'VE DONE WORKAROUNDS THAT ARE GONNA MAKE IT MORE COMPLICATED, RIGHT? TO DO THE CONVERSION. YES AND NO. FORTUNATELY, WE'RE NOT ON SYSTEMS THAT ARE LIKE SUPER, SUPER OLD. I MEAN, YES, IT'S OLD AND IT'S ON SITE, BUT WE'RE NOT RUNNING AN A S 400 MAINFRAME THAT WE'RE TRYING TO PULL DATA OUT OF. RIGHT. IT COULD BE A FLAT FILE DATABASE, MAN. SO, YOU KNOW, IT COULD BE MUCH, MUCH WORSE THAN IT IS WE'RE IN SQL DATABASES, SO IT'S NOT SOMETHING THAT IS SUPER CHALLENGING FROM THE TECHNOLOGY STANDPOINT. IT'S JUST MAKING SURE THAT WHEN WE DO IT, IT'S ALWAYS GARBAGE IN, GARBAGE OUT, RIGHT? YEAH, EXACTLY. SO THE DATA THAT WE WANT TO CONVERT, WE WANNA MAKE SURE THAT IT'S DATA THAT WE NEED, THAT IT'S REALLY WELL ORGANIZED, THAT IT'S PROPERLY LABELED, AND THEN WITH THE GENERAL LEDGER, WE'LL BE REDOING THE GENERAL LEDGER AT THE SAME TIME AND WE HAVE TO MAP THAT FAT. ANYTHING ELSE? ANY OTHER QUESTIONS? ARE YOU DONE? I'M, THAT'S IT. OH. OH, I'M JUST USED TO, I KNOW, YOU KNOW, A LITTLE BIT LONGER. OKAY. UM, THERE THE QUESTIONS. HOW ABOUT COMMENTS? I MEAN, THERE'S NO PUBLIC FORUM ON THIS. YEAH, EXACTLY. WE HERE? YEAH. OKAY. WELL, I GOT NOTHING EITHER. ALL RIGHT. OKAY. SO CAN I HAVE A MOTION? SURE. I'M GETTING EXHAUSTED WITH ALL THESE MOTIONS TONIGHT. I, I KNOW. COME ON. COUNCILOR KINSELLA, COME ON. WELL, SHE'S USED TO IT. IT'S LIKE SECOND NATURE TO HER. I MOVED TO APPROVE A CONTRACT WITH ABDO FINANCIAL SOLUTIONS FOR IMPLEMENTATION, CONSULTING, PROJECT MANAGEMENT AND STAFF AUGMENTATION SERVICES DURING THE IMPLEMENTATION OF THE CITY'S NEW ERP ENTERPRISE RESOURCE PLANNING SOFTWARE IN AN AMOUNT NOT TO EXCEED $323,000, SUBJECT TO APPROVAL OF A WRITTEN CONTRACT BY THE CITY ATTORNEY'S OFFICE. SECOND. SECOND BY, UH, KINSELLA. UH, ANY DISCUSSION? HEARING NONE. UH, ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? WE UNANIMOUS. OKAY. [01:15:04] ITEM E, [8.e. AB 3187 Discussion/possible action regarding approval of award RFP No. 24- 008, for the Software and Implementation of an Enterprise Resource Planning (ERP) System, to Tyler Technologies, Inc. for a 5-year term in an amount not- toexceed $1,530,663.00.] AB 31 87. DISCUSSION, POSSIBLE ACTION REGARDING APPROVAL OF THE AWARD, RFP NUMBER 24 DASH EIGHT FOR THE SOFTWARE AND IMPLEMENTATION OF THE ENTERPRISE RESOURCE, UH, PLANNING ERP SYSTEM TO TYLER TECHNOLOGIES, INC. FOR A FIVE YEAR TERM IN THE AMOUNT NOT TO EXCEED $1,530,663. WHO MIGHT THAT BE AGAIN? OH, ANDY. OKAY. I DIDN'T KNOW IF BARBARA WAS GONNA DO IT AGAIN. ALRIGHT. GOOD EVENING, MAYOR AND COUNCIL. I HAVE A BRIEF PRESENTATION AS WELL, BUT IT'S GONNA BE ONLY AN HOUR ON THIS ONE, SO . JUST KIDDING. ALL RIGHT. THIS EVENING, I WILL PRESENT THE STAFF RECOMMENDATION REGARDING THE SELECTION OF A NEW ENTERPRISE PLANNING SYSTEM OR ERP. THIS PRESENTATION WILL SUMMARIZE THE BACKGROUND EVALUATION PROCESS, FINDINGS, AND OUR FINAL RECOMMENDATION FOR AWARD OF CONTRACT. I HAVE BARBARA AND IAN HERE, AS WELL AS THERE SHE IS, MONIQUE, BACK THERE. THEY REALLY DID THE HEAVY LIFTING ON THIS PROJECT, AND I JUST WANT TO RECOGNIZE THEM, UH, FOR THEIR HELP AND JUST EXPRESS MY APPRECIATION FOR WHAT THEY DID ON THIS PROJECT. BARBARA, OUT OF OUR WHOLE TEAM, HAS THE MOST EXPERIENCE WITH ERPS. SHE DIDN'T MENTION THAT BEFORE, SO I'LL, I'LL KIND OF TALK ABOUT IT A LITTLE BIT AND SHE MIGHT ELABORATE IF SHE'D LIKE, BUT SHE'S BEEN A CONSULTANT AND HELPED WITH SELECTION AND IMPLEMENTATION IN HER PRIOR EXPERIENCE, AND I UNDERSTAND THAT'S, UH, IN THE EXCESS OF A DOZEN OR SO OF THOSE TYPES OF EFFORTS. AND IAN ALSO HAS QUITE A EXPERIENCE WITH THESE, AND MONIQUE DOES ALSO HAVE PRIOR EXPERIENCE. IF YOU GUYS WANT TO ELABORATE ON THAT, YOU'RE WELCOME TO, BUT DON'T FEEL OBLIGATED. , I THINK WE COULD ALSO POINT OUT THAT, SO DOES ANNETTE. OH, I'M SORRY. ANNETTE, YES. OUR AWESOME LEADER. ANNETTE ALSO HAS SOME ERP, UH, IMPLEMENTATION EXPERIENCE OF HER OWN. SO WE HAVE A PRETTY GOOD EXPERIENCE ON OUR STAFF AND SPECIFICALLY ON THIS TEAM. ALL RIGHT, SO I'LL DIVE INTO IT. AS, AS COUNSEL IS AWARE, STAFF HAS RAISED CONCERNS OVER THE PAST BUDGET CYCLES REGARDING THE LIMITATIONS OF OUR ERP SYSTEM. THE SYSTEM HAS BECOME INEFFICIENT, REQUIRES NUMEROUS ADD-ONS, AND DOES NOT INTEGRATE WELL ACROSS DEPARTMENTS. IN ADDITION, OUR CURRENT ERP VENDOR NOTIFIED US THAT THEY WILL NO LONGER SUPPORT OUR CURRENT VERSION OF THEIR SOFTWARE. DURING THE JANUARY, 2023 COUNSEL RETREAT, THE REPLACEMENT OF THE ERP SYSTEM WAS ELEVATED TO A TOP ORGANIZATIONAL PRIORITY. THE SELECTION AND IMPLEMENTATION OF A NEW ERP SYSTEM IS A SIGNIFICANT UNDERTAKING, REQUIRING CAREFUL PLANNING RESOURCES AND A MULTI-YEAR IMPLEMENTATION PROCESS. THIS TO ASSIST THE CITY WITH THIS SELECTION AND IMPLEMENTATION. WE CONTRACTED WITH A CONSULTANT IN 2023, AND WE TALKED ABOUT THAT IN THE PREVIOUS ITEM, SO I WON'T GO INTO DETAIL ON THAT. ANDY, CAN YOU USE THE MICROPHONE A LITTLE MORE DIRECTLY? I CAN'T HEAR MYSELF, I GUESS. SORRY ABOUT THAT. IT'S OKAY. IN APRIL, 2024, THE CITY ISSUED THE THE RFP FOR THIS ERP SYSTEM, AND WE RECEIVED NINE PROPOSALS BY THE JUNE DEADLINE. AFTER SCORING THE TECHNICAL PROPOSALS, THE FIVE HIGHEST RANKED VENDORS WERE INVITED TO PROVIDE DEMONSTRATIONS. THE EVALUATION TEAM ASSESSED THESE DEMONSTRATIONS USING CRITERIA FOCUSED ON FUNCTIONALITY, TECHNICAL CAPABILITY, AND ADHERENCE TO THE DEMONSTRATION SCRIPT. FOLLOWING THIS PROCESS, TYLER TECHNOLOGIES EMERGED AS THE HIGHEST SCORING PROPOSER AND WAS UNANIMOUSLY RECOMMENDED BY THE EVALUATION TEAM. NEGOTIATIONS AND DUE DILIGENCE BEGAN WITH TYLER IN THE SPRING OF THIS YEAR, A TECHNICAL EVALUATION TEAM CONSISTING OF NINE STAFF MEMBERS REPRESENTING MAJOR CITY DEPARTMENTS, REVIEWED THE PROPOSALS. THE EVALUATION WAS BASED ON FIVE CRITERIA, FUNCTIONAL AND TECHNICAL FIT SYSTEM, ARCHITECTURE AND SUPPORT, VENDOR EXPERIENCE AND REFERENCES, IMPLEMENTATION APPROACH, AND TOTAL COST. [01:20:01] AS PART OF THE EVALUATION PROCESS, EACH DEPARTMENT REVIEWED THE SYSTEM MODULES MOST RELEVANT TO THEIR OPERATIONS. THE TYLER SYSTEM WILL COVER FINANCIALS, UTILITY, BILLING, PERMITTING, AND LICENSING, AND WILL SUPPORT OPERATIONS ACROSS OUR DEPARTMENTS. THE ONE EXCEPTION IS HR FUNCTIONS WILL REMAIN WITH A DP, HOWEVER, ADDITIONAL A DP, UH, FEATURES WILL BE IMPLEMENTED TO IMPROVE INTEGRATION IN OVERALL FUNCTIONALITY. TYLER TECHNOLOGY STOOD OUT FOR SEVERAL REASONS. THEIR SOLUTION OFFERS COMPREHENSIVE FUNCTIONALITY ACROSS CORE CITY SERVICES. THEIR TECHNOLOGY PLATFORM IS STABLE, SECURE, AND SCALABLE. THEY BRING SIGNIFICANT EXPERIENCE WORKING WITH MUNI MUNICIPALITIES OF OUR SIZE AND THEIR REFERENCES WE'RE STRONG. BASED ON THESE FACTORS, TYLER TECHNOLOGIES REPRESENTS THE BEST FIT FOR SEDONAS CURRENT AND FUTURE NEEDS. CAN I ASK A QUESTION ON THAT SLIDE? YOU BET. WAS SPRINGBROOK THE PREVIOUS SUPPLIER? JUST WANTED TO MAKE SURE. YEAH, OKAY. THEY WERE, THERE WE GO. SPRINGBROOK IS, IS OUR CURRENT ERP. THAT'S OKAY. I JUST WANTED TO MAKE SURE. OKAY, THANK YOU. YOU BET. TO BE CLEAR THOUGH, THAT PRODUCT IS SIGNIFICANTLY DIFFERENT IN THAN THE ONE WE HAVE. THE FUNCTIONALITY WAS NOT SIGNIFICANTLY BETTER, BUT IT WAS A CLOUD-BASED SYSTEM VERSUS AN ONSITE SERVER BASED SYSTEM. OKAY, THANK YOU. VICE MAYOR. DID OUR RFP REQUIRE SOFTWARE AS A SERVICE OR WAS IT AN OPTION, OR HOW DID THAT WORK? , THANK YOU FOR THE QUESTION. VICE MAYOR. UM, SO OUR, OUR RFP DID NOT REQUIRE, UM, UH, A SAAS SOLUTION. IT DID, UH, SPEAK TO THE CITY'S PREFERENCE TO MOVE TO A SOLUTION LIKE THAT. UM, SO WE DIDN'T, UH, NECESSARILY SAY IF, IF YOU'RE NOT SAAS DON'T SUBMIT. WE'LL, WE DID CONSIDER A COUPLE OF SYSTEMS THAT HAD ON-PREM, UH, SOLUTIONS AS WELL. UM, ULTIMATELY THOUGH THROUGH THE, THE EVALUATION, THIS WAS, UH, WHAT WAS SELECTED. THANK YOU. AND WELCOME. ALRIGHT, GO AHEAD ANDY. AS FAR AS COSTS, THE PROPOSED CONTRACT IS NOT TO EXCEED APPROXIMATELY 1.5 MILLION. THIS INCLUDES SOFTWARE, OH, SORRY, I DID IT AGAIN. THIS INCLUDES SOFTWARE PROFESSIONAL SERVICES AND ASSOCIATED EXPENSES. FUNDING HAS ALREADY BEEN PLANNED IN THE CAPITAL IMPROVEMENT PROGRAM FOR THIS WITH 1.5 MILLION INCLUDED IN FY 26 AND HALF A MILLION IN FY 27. BASED ON THE UPDATED IMPLEMENTATION SCHEDULE, WE ANTICIPATE SHIFTING A GREATER PORTION OF THE COST INTO FY 27. OOPS. ALL RIGHT. SCHEDULE. THE IMPLEMENTATION WILL BE PHASED OVER APPROXIMATELY TWO YEARS. FINANCIALS ARE SCHEDULED TO BEGIN IN THIS OCTOBER. UTILITY BILLING IS PLANNED TO BEGIN NEXT JULY, AND PERMITTING AND LICENSING WILL BEGIN IN OCTOBER OF 2026. THIS PHASED APPROACH WILL ALLOW STAFF AND RESIDENTS TO ADJUST GRADUALLY AND MINIMIZE DISRUPTION TO CITY O OPERATIONS. IN CLOSING, THIS SYSTEM WILL DELIVER SIGNIFICANT BENEFITS TO BOTH STAFF AND THE PUBLIC FOR RESIDENTS. THE SYSTEM WILL PROVIDE EASIER ONLINE BILLING, PAYMENT STREAMLINED PERMITTING, AND MORE USER FRIENDLY ACCESS TO RECORDS AND SERVICES FOR STAFF. THE SYSTEM WILL ELIMINATE INEFFICIENCIES, IMPROVE INTEGRATION ACROSS DEPARTMENTS, AND ENSURE OUR CITY IS OPERATING WITH A MODERN, RELIABLE PLATFORM FOR YEARS TO COME. THAT'S ALL I HAVE. OKAY. QUESTIONS FROM ADEAS, ERIC. SO, WHATEVER THE TECHNICAL TERM FOR THE SYSTEM IS, THIS IS SORT OF THE STATE OF THE ART PROGRAM. WE'RE NOT GONNA, YOU KNOW, TWO YEARS DOWN THE LINE, GET A NOTICE, SAYS, OH, WE'RE NOT SERVICING IT ANYMORE. OR ACTUALLY, I'LL, I'LL, I'LL LET BARBARA START WITH THIS 'CAUSE SHE PROBABLY CAN SPEAK TO IT MUCH BETTER THAN I CAN. UM, AS THE ELE I JUST AM PREFACING WITH THIS WHEN THE SELECTION WAS GOING ON. I DUNNO IF YOU SAW IN THE PICTURE OF THE PEOPLE REVIEWING, I WAS NOT IN THE ROOM. THAT WAS DELIBERATE BECAUSE WHEN I DID CONSULTATION AND IMPLEMENTATIONS, I WORKED FOR TYLER. UM, SO I KNOW A LOT ABOUT THAT COMPANY AND I DIDN'T, I DIDN'T WANT INFLUENCE IN, IN A NEGATIVE OR POSITIVE WAY. UM, [01:25:01] BUT TYLER HAS FOCUSED, THEIR WHOLE BUSINESS MODEL IS ON GOVERNMENT AND SCALABILITY, AND THEY ACT, WERE USING A, A PRODUCT THAT I DIDN'T EVEN KNOW EXISTED WHEN I WORKED FOR THEM 15 YEARS AGO. I THINK IT WAS IN DEVELOPMENT AT THE TIME. UM, THEY WERE MOVING AT, THEY USUALLY PURCHASE SMALLER COMPANIES THAT HAVE REALLY GOOD PRODUCTS AND THEN THEY INCORPORATE THEM. AND AT THE TIME THEY HAD THREE PRODUCTS. THEY HAD INCODE, WHICH WAS FOR SMALL CITIES, LESS THAN A HUNDRED MILLION DOLLARS BUDGET, NOT LIKELY TO GET BEYOND THAT. THEN YOU HAD MUNIS, WHICH WAS MID-SIZE CITIES AND EDEN, WHICH WAS FOR GIANT CITIES. AND OVER TIME THEY'VE WORKED TO HAVE A MORE OF A ONE SIZE FITS ALL CLOUD-BASED SYSTEM THAT ISN'T TAKING OLD SYSTEMS LIKE INCODE WAS ORIGINALLY WRITTEN IN COBOL FOR ANYBODY WHO'S TECHNICAL PERSON. SO THEY TRANSITIONED THAT TO SQL. BUT THIS PRODUCT THAT WE'RE LOOKING AT IS NOT ONE THAT STARTED OUT AS AN ON-PREM, UH, SOFTWARE AND HAS BEEN GRADUALLY SORT OF COBBLED TOGETHER TO BECOME SOFTWARE AS A SERVICE. BUT IT WAS DEVELOPED TO BE A SCALABLE, UM, WHAT'S THE WORD? UPGRADEABLE, ALL THOSE THINGS. SOFTWARE AS A SERVICE. IF YOU DON'T DO SOMETHING LIKE CUSTOMIZE IT TO DEATH, WHICH ALL OF US WERE IN AGREEMENT THAT WE DO NOT CUSTOMIZE BECAUSE THEN WHEN YOU UPDATE, ALL OF YOUR CUSTOMIZATIONS HAVE TO BE REDONE. SO, AND I WOULD JUST ADD THAT, UH, CONSTANT UPGRADES ARE PART OF OUR SAAS SUBSCRIPTION, SO IT WILL STAY STATE OF THE ART. THE OTHER THING I WANNA MENTION IS THAT I WAS PART OF THE NEGOTIATIONS AND SO WAS BARBARA. AND YOU COULD NOT TELL SHE HAD WORKED FOR THEM BECAUSE SHE WAS QUITE A TIGER NEGOTIATIONS. SO I MIGHT HAVE GOTTEN A LITTLE, LITTLE MAD . SO YEAH, SHE REPRESENTED SEDONA. WELL, GOOD. THANK YOU. OKAY, KATHY, SO OTHER THAN HUMAN RESOURCES FOR TIME AND ATTENDANCE, IS THERE ANY OTHER DEPARTMENT THAT'S GOING TO NEED, UM, SPECIALIZED, YOU KNOW, PLATFORM BEYOND THIS, JUST SO THAT WE COULD THINK ABOUT THAT IN TERMS OF THE BUDGETING AND YOU KNOW, WHAT WE NEED? YEAH, SO, UH, YOU KNOW, A COUPLE OF THINGS. UH, POLICE DEPARTMENT WILL CONTINUE TO HAVE THEIR CAD SYSTEM. UM, AND THEN IAN HAS, UH, IMPLEMENTED ALREADY A PROCUREMENT SYSTEM. THAT WAS WHAT WE FELT MUCH BETTER THAN WHAT TYLER COULD, COULD, UH, PROVIDE. I DON'T KNOW IF IAN WANTED TO EXPAND ON THAT OR NOT, BUT SURE. YEAH. SO, UM, A LOT OF, EVEN THE REALLY GOOD ERP SYSTEMS LIKE TYLER, THEY JUST DON'T REALLY SPECIALIZE IN PROCUREMENT, UH, THE WAY THAT SOME OF THE OTHER PLAYERS OUT THERE DO NOW. UM, AS A, FROM A PROCUREMENT PERSPECTIVE, I'M, YOU KNOW, ALWAYS WISHING THAT ONE OF THESE, UH, UH, SYSTEMS LIKE BONFIRE, UH, CREATED NEW MODULES TO LIKE, COVER THE FINANCE AND, AND EVERYTHING. SO WE'D HAVE ONE SYSTEM. UM, BUT YEAH, YOU KNOW, IT'S, IT'S A VERY SPECIALIZED, UH, PROCESS TO GO THROUGH AND, UH, WE'D ALREADY IMPLEMENTED BONFIRE. IT'S WORKING FANTASTIC. UM, IT'S, YOU KNOW, THERE'S JUST NO REASON TO GO THROUGH EXTRA, UH, DATA CONVERSION EXTRA WORK TO, TO ESSENTIALLY BRING WHAT WE HAVE DOWN MAYBE A COUPLE STEPS. SO IT SHOULD WORK WELL. UH, THE PROCUREMENT PROCESS IS KIND OF STANDALONE. UM, WE WILL BE USING CONTRACTS IN TYLER TO TAKE ADVANTAGE OF SOME OF THE EFFICIENCIES OF HAVING THOSE TIED TO FINANCIALS AND PURCHASE ORDERS AND THINGS LIKE THAT. OH, AND BUDGET. YES, AND BUDGET AND THE BUDGET SOFTWARE THAT WE USE, WHICH QUESTA YOU'LL REMEMBER APPROVING THAT. IT'S NOW CALLED UNA, I THINK, UM, THAT WORKS WITH TYLER. IT'S, UH, COMPATIBLE, BUT IT'S MORE, UM, ROBUST, I GUESS IS THE BEST WORD FOR BUDGETING. UH, THERE'S A LOT MORE DETAIL, TYLER, BECAUSE IT IS AN ERP, IT HAS EVERYTHING. BUT THERE ARE THOSE THINGS THAT IF YOU WANT SOMETHING THAT WORKS IN A PARTICULAR WAY, RATHER THAN TRYING TO CUSTOMIZE YOUR ERP, IT'S BETTER TO LOOK AT IS IT COMPATIBLE WITH SOMETHING ELSE? WILL THEY TALK? AND TYLER, UH, TALKS WITH MOST OTHER SOFTWARES THAT ARE SOFTWARE AS A SERVICE. I, I JUST HAVE ONE QUESTION, AND YOU MIGHT HAVE SAID IT AND I UNDERSTAND ABOUT PROCUREMENT, BUT WHY, UH, HR, AGAIN, WHY I MEAN IS HR THAT TECHNICAL AND COMPLICATED THAT, UH, , YOU KNOW, WELL, I KNOW RUSS IS HERE. SO ACTUALLY THERE'S, THERE'S REALLY ONLY ONE KEY THING. UM, WITH A DP, WE UTILIZE THEIR SERVICE THAT PRODUCES THE [01:30:01] W TWOS THAT GO OUT AND CAL, THEY CALCULATE AND, AND SEND IN THE TAX TO THE STATE AND TO THE FEDERAL GOVERNMENT QUARTERLY. AND THEN AT THE END OF THE YEAR, THEY TRUE UP EVERYTHING AND SEND IN THE REPORTS AND SEND EVERYBODY THEIR W TWOS. THAT IS A FANTASTIC SERVICE THAT TYLER DOES NOT OFFER. NOW THAT MAKES SENSE. W TWOS ARE IMPORTANT, BUT OKAY. I UNDERSTAND. THAT'S THE ONLY, EXCUSE ME, THE ONLY QUESTION I HAD, UH, ANY UH, COMMENTS? OKAY. UH, CAN WE HAVE A MOTION THEN? AYE MAYOR, I MOVE TO APPROVE AWARD OF RFP NUMBER 24 DASH ZERO EIGHT PROFESSIONAL SERVICES CONTRACT FOR THE SOFTWARE AND IMPLEMENTATION OF AN ENTERPRISE RESOURCE PLANNING, OTHERWISE KNOWN AS ERP SYSTEM TO TYLER TECHNOLOGIES FOR A FIVE YEAR TERM IN AN AMOUNT NOT TO EXCEED $1,530,663 SUBJECT TO APPROVAL OF A WRITTEN CONTRACT BY THE CITY ATTORNEY'S OFFICE. I HAVE A SECOND. A SECOND. OKAY. ANY DISCUSSION? ONE QUICK. OKAY. WHAT HAPPENS AT THE FIVE YEAR MARK , GO AHEAD. SO WE'VE NEGOTIATED RATES WITH TYLER, PASSED THE INITIAL FIVE YEAR TERM. UH, THOSE ARE INCLUDED IN THE CONTRACT, UM, THEIR PERCENTAGE BASE, UH, YOU KNOW, PRICE ESCALATIONS AFTER THE FIXED, UH, FIVE YEAR TERM. UM, AND THEN, YOU KNOW, AFTER THAT FIVE YEARS, UH, THE CONTRACT DOES RENEW. BUT THE GOOD, THE GOOD THING ABOUT PURCHASING LARGE TECHNOLOGY THAT'S SUITED SPECIFICALLY FOR GOVERNMENT IS THAT THERE ARE A LOT OF CONTRACTS OUT THERE THAT WE CAN LOOK AT AND, UH, NEGOTIATE WITH TYLER WHEN THE TIME COMES. SO THAT'S KIND OF THE PLAN AND, AND THE MUCH FURTHER DOWN THE ROAD. OKAY. AND CONTINUING ON TO, UH, ALL IN FAVOR SAY AYE. AYE. OPPOSED? NONE. WE UNANIMOUS. THANK YOU, JOE. THANK YOU. HOW EXCITED. THANK YOU TEAM. I DON'T KNOW HOW MANY YEARS WE'RE DOING THIS. I'M GETTING TIRED OF HEARING ERP. IT'S BEEN A PRIORITY FOR YEARS MORE. IT'S GOOD TO SEE THIS TWO MORE YEARS AND THREE MORE MONTHS HOPEFULLY. AND THEN WE'RE, AND THEN WE'RE DONE. THAT WOULD BE THE GOAL. THANK YOU. OKAY, ITEM [8.f. AB 3066 Discussion/possible action regarding future meeting/agenda items. ] F, AB 30 66, DISCUSSION, POSSIBLE ACTION REGARDING FUTURE MEETING AND AGENDA ITEMS. DID WE HEAR ANYTHING? C ANYTHING? NO INTEREST? UH, OH YEAH. YES, ANNETTE, MAYOR. THANK YOU. UM, THERE ARE A COUPLE OF THINGS THAT WERE LATE ADDITIONS THAT ARE NOT ON YOUR, UM, ATTACHMENT IN YOUR PACKET AND SINCE ONE OF THEM IS FOR YOUR NEXT MEETING, I THOUGHT I SHOULD MENTION IT. UM, SO WE ARE ADDING AN AGENDA ITEM TO DISCUSS THE WORK GROUP FOR THE, UM, A LPR PROJECT TO FIND OUT IF, WHERE THE COUNCIL WANTS TO GO WITH THAT AND, UM, ANY DIRECTION. SO THAT'LL BE ON SEPTEMBER 9TH. OKAY. AND THEN ON SEPTEMBER 23RD, UM, AFTER TODAY'S MEETING WITH ARIZONA WATER, UM, WE ARE ALSO ADDING AN ITEM TO DISCUSS OUR FRANCHISE FEE AGREEMENT WITH ARIZONA WATER AND THE, UH, RATE INCREASE THAT THE, UM, CORPORATION COMMISSION JUST APPROVED FOR THEM. THAT'S IT. OKAY. THAT'S GONNA BE SEPTEMBER 9TH YOU SAID? RIGHT? SEPTEMBER 9TH FOR THE WORK GROUP CONVERSATION AND SEPTEMBER 23RD FOR THE WATER CONVERSATION. OKAY, THANK YOU. OKAY, QUESTION ON THAT. WHEN DO THE WATER, IS THAT BEFORE THE, THE RATES GO INTO EFFECT? RIGHT. UM, ACCORDING TO THE ORDER FROM THE CORPORATION COMMISSION, THE RATES WERE EFFECTIVE AUGUST 1ST. HOWEVER, I BELIEVE ARIZONA WATER HAS NOT ACTUALLY BILLED FOR THEM YET. CORRECT. I THINK THEY SAID THEY'D BE IN AUGUST 13TH SENDING OUT THE LETTERS, BUT WE'RE ALREADY PASSED AUGUST 13TH. DO OKAY. YEAH. SO THEY HAVE TO SEND A NOTICE OUT TO ALL THE FOLKS, BUT, OKAY. THANK YOU. OKAY. ALRIGHT. THANK YOU. ALL RIGHT. HEARING NOTHING ELSE, [10. ADJOURNMENT] THIS MEETING'S ADJOURNED. GREAT. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.