[PSPRS Board Meeting on February 5, 2026.]
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LET'S CALL THIS MEETING TO ORDER AT 1103 ON FEBRUARY 5TH, 2026.
THIS IS THE SEDONA PD LOCAL P-S-P-R-S, UH, LOCAL BOARD.
UM, WHAT, UH, FIRST ITEM ON AGENDA IS, UH, LET'S DO A PLEDGE OF ALLEGIANCE.
COREY, COULD YOU LEAD US, PLEASE? I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDERGROUND, INDIVISIBLE, WITH LIBERTY AND JUSTICE.
AND A ROLL CALL BOARD CHAIR, PETE BERMAN.
PRESENT BOARD MEMBER CORY COOPERMAN.
PRESENT BOARD MEMBER SERGEANT JAY PERONE, PRESENT AND BOARD MEMBER LYNN
AND THEN OFFICER MICHAEL LUCAS, UM, IS NOT YET HERE.
AND HOW ABOUT WE GO AROUND THE ROOM AND INTRODUCE THE GUESTS THAT ARE HERE AS WELL.
BARBARA, WHY DON'T YOU START? OH, I'M BARBARA WHITEHORN, DEPUTY CITY MANAGER, AND ALSO STILL ACTING AS FINANCE DIRECTOR.
NATHAN DORFMAN, UH, WITH THE POLICE DEPARTMENT.
RENEE STANLEY, ACCOUNTING MANAGER, AND JESSICA BRYSON, SENIOR ACCOUNT.
THE NEXT UH, ITEM ON OUR AGENDA IS THE CONSENT AGENDA.
THE ITEM ON THE CONSENT AGENDA IS THE DECEMBER 4TH, 20, 25 MINUTES.
I'M SURE YOU'VE SEEN THAT IN YOUR, UH, PACKET.
GIVE YOU A CHANCE IF YOU HAVEN'T ANY QUESTIONS ON THAT, QUESTIONS OR COMMENTS ON THAT AGENDA, I'D ENTERTAIN A MOTION TO APPROVE THOSE MINUTES.
UH, I APPROVE THE MINUTES, UH, THE CONSENT AGENDA.
AND WITH THAT, ALL IN FAVOR OF APPROVING THOSE SAY AYE.
ANY AGAINST? NOT AGAINST THEM, JUST BECAUSE I WASN'T HERE.
THAT PASSES, UH, WITH 1, 2, 3 VOTES, FOUR AND ONE ABSTENTION.
NEXT ITEM, OUR AGENDA IS TO CALL THE PUBLIC, WHICH WE DO HAVE A MEMBER OF THE PUBLIC HERE TO SPEAK.
UM, AS USUAL, UH, THIS ITEM IS TO SPEAK TO THE BOARD ON THINGS THAT ARE NOT ON THE AGENDA.
UM, AND, UH, UH, BY STATE LAW, WE CAN'T RESPOND TO THE PUBLIC, BUT WE CAN REFER ITEMS BACK TO STAFF.
UM, YOU'LL HAVE A COUPLE OR THREE MINUTES TO SPEAK, NATHAN, WHICHEVER YOU NEED.
AND, UH, PLEASE START BY SAY, STATING YOUR NAME AND YOUR TOWN OF RESIDENCE.
UH, MY NAME IS NATHAN DORFMAN.
MY TOWN OF RESIDENCE IS COPIER RESIDE.
UH, MR. CHAIRMAN, MEMBERS OF THE BOARD GUESTS ATTENDANCE.
THANK YOU FOR GIVING ME, UH, OPPORTUNITY TO SPEAK TODAY.
UH, MY NAME IS SERGEANT NATHAN DORFMAN WITH THE SEDONA POLICE DEPARTMENT.
I'M SPEAKING DURING CALL PUBLIC.
I'LL KEEP THIS SHORT AND FOCUSED.
MY COMMENTS ARE PROCEDURAL ONLY.
I INTEND TO PURSUE A PUBLIC SAFETY, PERSONAL RETIREMENT, UH, DISABILITY RETIREMENT RELATED TO AN ON-DUTY INJURY.
I'M NOT ASKING THE BOARD TO EVALUATE MY MEDICAL FACTS TODAY.
I'M NOT ASKING FOR A DECISION TODAY.
I'M REQUESTING CLARITY ON THE PROCESS SO I CAN SUBMIT A COMPLETE APPLICATION THROUGH THE CORRECT CHANNEL AND AVOID DELAYS.
I RESPECTFULLY REQUEST THE FOLLOWING.
ONE, CONFIRM THE CORRECT SUBMISSION PATHWAY FOR A-P-S-P-R-S DISABILITY RETIREMENT APPLICATION, INCLUDING WHO RECEIVES IT, HOW RECEIPT IS ACKNOWLEDGED, AND WHAT THE MEMBER SHOULD EXPECT.
NEXT TWO, CONFIRM WHERE A MEMBER CAN ACCESS THE LOCAL BOARD'S ADOPTED PROCEDURE PROCEDURES FOR DISABILITY MATTERS, INCLUDING THE RULES USED FOR HEARINGS, REHEARINGS, AND HOW TO RECORD, UH, HOW THE RECORD IS DEVELOPED.
IF YOU CANNOT ADDRESS THESE PROCESS POINTS TODAY, PLEASE DIRECT STAFF TO PROVIDE THE PROCESS GUIDANCE IN WRITING OR PLACE A FUTURE AGENDA ITEM, TITLE, P-S-P-R-S, DISABILITY, RETIREMENT APPLICATION INTAKE PROCESS, TIMELINES AND NUMBER INSTRUCTIONS.
I'LL PROVIDED THIS REQUEST IN WRITING TO THE LOCAL BOARD SECRETARY TODAY SO IT WAS CLEAR AND EASY TO FOLLOW UP.
AND FOR SURE, THAT'S ITEMS ALL QUESTIONS WILL REFER TO BRENDA AND THE SECRETARY TO BE ABLE TO RESPOND HIS REQUEST FOR, UM, INFORMATION.
ITEM FOUR ON OUR AGENDA IS NOW THE REVIEW OF THE 2025 ACTUARIAL EVALUATION REPORT BY THE FINANCIAL SERVICES DEPARTMENT.
THIS IS ONE OF THE ANNUAL REQUIRED ITEMS FOR THE BOARD TO HEAR, SO
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THANK YOU FOR BEING PRESENT AND GOING THROUGH THIS WITH US.AS I SAID, I'M JESSICA, UM, WITH THE FINANCE DEPARTMENT, AND WE'RE JUST HERE TO REVIEW THE ANNUAL ACTUARIAL REPORT.
UH, THIS REPORT IS AS OF JUNE 30TH, 2025.
SO, UM, IN LOOKING AT THIS REPORT, THE PURPOSE OF IT IS TO, UM, COMPETE THE LIABILITIES AND, UM, OR OVERFUNDED AMOUNTS OF THE PLAN, AND THEN DETERMINE THE ACTUARIAL OR ACTUAL ROI FOR THE YEAR, UM, AND ESTABLISH MINIMUM REQUIRED CONTRIBUTION RATES FOR THE FISCAL YEAR.
SO, UM, THIS IS GONNA BE THE UPCOMING CONTRIBUTION RATES.
SO THIS FIRST SLIDE SHOWS US THE UNFUNDED LIABILITY FOR TIER ONE AND TWO, AS WE CAN SEE
UM, AND THEN IF YOU GUYS HAVE ANY QUESTIONS THROUGHOUT THE, THE, JUST FEEL FREE TO JUMP IN AND, AND JUST ASK, ASK AWAY.
UM, SO CURRENTLY WE SIT AT 110% FUNDED, WHICH IS FABULOUS BECAUSE WE PAID OFF THAT, THAT UNFUNDED LIABILITY, UM, IN 24, WHICH IS GREAT.
UH, SO THIS IS FOR TIERS, UH, ONE IN TWO.
SO WE, AS THIS SHOWS, WE HAVE ABOUT A $2.2 MILLION SURPLUS CURRENTLY MOVING ON TO TIER THREE.
A BASIC QUESTION, JUST MAYBE IT'S A REFRESHER QUESTION EVERYBODY, BUT HOW DOES THE ESTIMATED LIABILITY GO UP YEAR OVER YEAR, BUT THEN UNFUNDED LIABILITY ACTUALLY WENT DOWN OR A LARGER SURPLUS? YEAH, THE ASSETS HAVE INCREASED.
WE'RE PROBABLY GETTING A HIGHER RETURN THAN ORIGINALLY ANTICIPATED.
SO, AND INTEREST RATES DID GO UP.
SO WE'RE SEEING A HIGHER RETURN ON THOSE INVESTMENTS, WHICH IS INCREASING THE ASSETS ABOVE THE LIABILITIES.
AND YEAH, WE'LL GET TO THAT A LITTLE BIT LATER, BUT I THINK THEY ASKED ME, I THINK IT WAS 11% RETURN, WHICH IS OUTSTANDING
UM, AND YOU'RE GONNA SEE THE SAME CHART FOR TIER THREE, JUST FEWER YEARS.
UH, FOR OBVIOUS REASONS, TIER THREE DIDN'T COME ALONG UNTIL A LITTLE BIT LATER.
UM, BUT WE SIT AT ABOUT 102%, UM, FUNDED AND A $5.9 MILLION SURPLUS CURRENTLY.
AND THIS IS GREAT BECAUSE, UM, ACCORDING TO THE ACTUARIAL FUNDING POLICY, UH, THEIR FUNDING OBJECTIVE IS THAT AS PLANS CLOSE, UM, THEY, THEY WOULD LIKE TO, UM, HAVE A TARGET FUNDING OF 110%.
SO WE ARE THERE FOR TIERS ONE AND TWO, AND WE ARE GETTING THERE FOR TIER THREE.
SO NOW IF WE'RE LOOKING AT THE REASONS FOR CHANGE, UM, THAT'S THE, I'M SORRY, THAT'S THE, THAT'S THE, THE, THE LARGER PS PRS OBJECTIVE FUNDING OBJECTIVE, THAT'S NOT A CITY CORRECT.
UM, SO NOW THE REASONS FOR CHANGE IS AS, AS WE WERE JUST TALKING ABOUT THE, UM, THE RATES OF RETURN.
SO WE HAD THAT 11% RATE OF RETURN FOR TIERS ONE AND TWO, AND THEN EVEN BETTER, ONE FOR TIER THREE AT 12.5%.
UM, THEY HAD, UH, LOWER, LOWER PAYROLL GROWTH, UM, ASSUMPTIONS RELATIVE, UH, OR TO, WELL, I CAN TALK, I PROMISE,
AND, UM, AS YOU CAN SEE, THERE'S SOME LIABILITY, UM, KEY SOURCES OF LOSS THAT CAME FROM INACTIVE MORTALITY, ACTUAL COLAS AND OTHER DATA CHANGES.
UM, AND THEN THE, UM, THEIR ASSUMPTION AND METHOD CHANGE, WHICH AGAIN, WE'LL WE'LL SHOW YOU OR A LITTLE BIT LATER IN THESE SLIDES, BUT, UH, THE ASSUMED EARNINGS RATE INCREASED SLIGHTLY FROM PAST YEAR.
SO IN TERMS OF THE, UM, ASSUMPTION AND METHOD CHANGE, THE PAYROLL GROWTH ASSUMPTION DID DECREASE FROM 1.5 TO 0.75, AND THIS IS THE SECOND CONSECUTIVE YEAR THAT THIS HAS DE DECREASE.
AND, UM, PER THE ACTUARIAL FUNDING POLICY AS WELL, THAT'S IN THIS REPORT, UM, THE PAYROLL GROWTH RATE WILL BE DECREASED BY, UM, 0.75% EACH YEAR WITH THE INTENTION OF ULTIMATELY REACHING 0%.
SO, UH, AND THIS IS JUST GIVING YOU ANOTHER VIEW OF TIERS ONE AND TWO, UH, WHAT WE JUST TALKED ABOUT.
WE HAVE THAT, UM, $2.2 MILLION SURPLUS AND WE'RE 110% FUNDED.
SO IT'S JUST ANOTHER CHART OF VIEW FOR YOU GUYS, FOR PEOPLE THAT ARE PREFER DIFFERENT VISUALS.
AND SAME THING FOR TIER THREE.
UM, JUST, IT'S A LITTLE DIFFICULT TO READ, BUT IT'S 102% FUNDED WITH THAT $5.9 MILLION SURPLUS.
UM, AND THEN HERE'S THE, UH, WHEN WE'RE TALKING ABOUT OUR CONTRIBUTIONS, UH, THAT PAY OFF REALLY,
SO, AND THIS, UM, IN TERMS OF CONTRIBUTION, THIS IS, UH, VIA PAYROLL? YES.
ALTHOUGH THIS IS THE EMPLOYER CONTRIBUTION, YES.
BECAUSE WE PAID THAT OFF, THAT OUR, UM,
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REQUIRED, YEAH.THE CONTRIBUTIONS ARE DECREASED SIGNIFICANTLY.
AND THEN THIS IS FOR TIER THREE.
IT, I CLEARLY DID NOT POPULATE THIS APPROPRIATELY, SO I JUST WANTED TO MAKE SOME CORRECTIONS, UH, TO THIS CHART, UH, SPECIFICALLY.
UM, BUT IN TERMS OF THE COVERED PERSONS, WE CURRENTLY HAVE NO MEMBERS IN THE DROP PROGRAM.
SO THAT'S, THAT'S ACCURATE STILL.
UM, BUT THE CORRECTION IS TO TIER ONE AND TWO.
I, AS I WAS REVIEWING THE ACTUARIAL REPORT THIS WEEK, UH, IN PREPARATION FOR THE MEETING, I, I REALIZED THAT WE HAVE, UM, 10 ACTIVE EMPLOYEES AND TIER WAS ONE AND TWO.
AND THEN, UM, WE HAVE, UM, 12 ACTIVE EMPLOYEES IN TIER THREE, AND THEN THE INACTIVE TIERS ONE AND TWO HAS SEVEN EMPLOYEES, AND THEN TIER THREE HAS ONE, AND THEN OUR INACTIVE AND VESTED ARE FIVE EMPLOYEES.
SO I APOLOGIZE FOR THAT ERROR ON THAT PART QUESTION.
CAN YOU UPDATE THAT CHART AND GET ME THE, THE NEW PAGE ABSOLUTELY.
TO PUT IN WITH THE, UM, THANK YOU FOR THAT REPORT.
THAT GOES TO THE CLERK'S OFFICE FOR RECORD KEEPING.
AND THIS IS THE EXCITING SCREEN
UM, SO THIS IS BASICALLY CALCULATED, UM, BASED ON THE ASSUMED RATE OF RETURN FOR EACH OF THOSE TIERS AND THEN ADDED TOGETHER.
SO WE'RE ABOUT A MILLION DOLLARS WITH INTEREST RUN THAT NOW, THAT'S DEPENDENT, THAT'S DEPENDENT ON THE, THE CURRENT INTEREST RATE.
NEXT YEAR IT COULD BE DIFFERENT.
BUT IT WON'T, IT WILL STILL BE IN THE VICINITY.
AND THEN, UM, THE PROPOSED FUNDING APPROACH MOVING FORWARD IS, UM, YOU KNOW, WE ARE OVERFUNDED, WHICH IS GREAT.
UM, IN OUR ESTIMATED ANNUAL CONTRIBUTION, IT DID GO UP OBVIOUSLY BECAUSE WE ADDED THOSE ADDITIONAL OFFICERS.
SO WE'RE GONNA HAVE ADDITIONAL CONTRIBUTIONS MM-HMM
UM, SO EVEN WITH THE NEW PAYROLL GROWTH, UM, OUR FUNDED STATUS IS GONNA REMAIN HIGH AND OVERFUNDED.
SO, AND THEN, UM, NOW THESE ARE THE, THE CHANGES THAT WE'VE, UM, THAT WE FOUND IN THE REPORT.
SO THE BOARD IN DID INCREASE, UH, THE ASSUMED RATE TO 7.9% FOR THOSE TIERS.
AND, UH, TIERS ONE AND TWO, AND THEN 9.2 FOR TIER THREE.
UM, AND LET'S SEE, THE PAYROLL GROWTH ASSUMPTION, AS WE TALKED ABOUT, UM, IS GOING TO, UH, INCREMENTALLY DECREASE UNTIL REACHING THAT 0%, UH, PAYROLL GROWTH ASSUMPTION.
UM, AND THEN WE, WE ARE PAID OFF COMPLETELY, UM, FOR, FOR P-S-P-R-S, WHICH IS GREAT
'CAUSE I THINK THAT WOULD BE REALLY, UM, BENEFICIAL FOR US.
AND THAT'S, THAT'S PRETTY MUCH IT.
DO YOU GUYS HAVE ANY QUESTIONS? SO THAT LAST SLIDE TALKED ABOUT OUR POLICY MM-HMM
RIGHT? OR I GUESS IT WAS THE SLIDE BEFORE, BUT ANYWAY, THE QUESTION I WANTED TO ASK ABOUT, AS WE SEE THE POTENTIAL OF FUTURE UNFUNDED LIABILITIES GOING FORWARD, WHAT, WHAT IS GOING TO BE OUR RESPONSE WHEN, WHEN WE, WHEN WE START TO SEE IT FALL BELOW A HUNDRED, RIGHT? IF AND IF AND WHEN.
I MEAN, AT SOME POINT WE KNOW, WE KNOW IT WILL BECAUSE IT'S GONNA FLUCTUATE.
UM, I THINK WE COULD CONSIDER SETTING A POLICY THAT WE WANNA KEEP IT AT A MINIMUM OF A HUNDRED SO THAT WE MAKE ADDITIONAL CONTRIBUTIONS DURING A YEAR THAT WE SEE IT FALL BELOW.
UM, THAT WOULD GENERALLY KEEP US OVERFUNDED, BECAUSE IF WE, IF WE FALL BELOW AND THEN WE, AND THEN WE RE-UP TO A HUNDRED, IF INTEREST RATES INCREASE OR WE HAVE BETTER RETURNS THAN EXPECTED, WE'LL KEEP SEEING THAT INCREASE A LITTLE.
UM, I THINK IT WOULD BE A REALLY GOOD POLICY BECAUSE OVER TIME WE WILL NATURALLY START TO FALL UNDER THAT 100.
AND IF WE LET IT JUST GO LIKE WE DID, THEN YEAH, THEN WE'LL END UP AT 90 OR 80 OR, YOU KNOW, AND THAT'LL TAKE A LONG TIME TO GET THERE.
I'M NOT SAYING IT'LL HAPPEN, YOU KNOW, TOMORROW, BUT SETTING SOME KIND OF POLICY FROM THIS BOARD TO SAY, THIS IS WHERE WE WANT TO STAY.
AND, YOU KNOW, HAVING COUNCIL AS A WHOLE OF AFFIRM THAT I THINK WOULD BE VERY POSITIVE BECAUSE IT KEEPS THE CITY IN, IN A FINANCIALLY STABLE POSITION WITH REGARD TO THE POSITION.
THIS IS A, A VERY CRITICAL RESOURCE FOR THOSE WHO HAVE SERVED AND GO OUT INTO RETIREMENT.
AND IT'S REALLY GREAT TO HAVE IT KNOWN TO BE HEALTHY.
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ASSIST WITH THE RECRUITMENT TOO, I WOULD THINK.LYNN, ANY COMMENTS FROM YOU OUT THERE? NO, IT'S REALLY GOOD TO SEE IT DOING SO WELL.
YOU CAN SEE THE FUNDS AT THAT POINT.
JAY, ANY THOUGHTS? THAT'S GOOD TO ME.
I, I WOULD ENCOURAGE US TO PURSUE A POLICY RECOMMENDATION FOR KEEPING THE FUNDING.
ALRIGHT, WE'LL WE'LL WORK ON A POLICY FOR ALL PENSIONS WITH THE, WITH THEM SEPARATED OUT.
'CAUSE I THINK IT'S IMPORTANT THAT WE START ADDRESSING ASRS TOO.
AND THERE ARE SOME OPPORTUNITIES NOW TO DO THAT, THAT ARE, THAT ARE I THINK REALLY GOOD.
ANYTHING ELSE? GOOD NEWS OF THE DAY,
WELL, IT'S ALL GOOD NEWS, BUT THANK YOU SO MUCH FOR, FOR, UH, HELPING US THROUGH OUR ANNUAL REQUIREMENT OF HEARING THIS INFORMATION AND IT'S GOOD NEWS.
IT IS REALLY NICE TO LIKE, BRING NEWS LIKE
IT IS A POSITIVE FOR THE CITY OVER THE LONG TERM.
ALRIGHT, SO THE NEXT ITEM ON OUR AGENDA IS THE, JUST GIVE THEM A MINUTE TO GO AHEAD AND SURE.
JUST SO THAT THE RECORDINGS CAN HEAR.
I NOTICED
I PUT THEM IN THE PACKET THAT GOES TO THE CLERK'S OFFICE.
AND THEN GET IT OUT TO, UM, YEAH, EVERYBODY DIVORCE SOUNDS GOOD.
IT ALL GOOD?
I WAS LIKE, OH, WHAT? GOOD TO SEE YOU GUYS.
WE DO HAVE MORE GOOD NEWS ACCEPTING PEOPLE INTO OUR PLAN.
FOUR ITEM FIVE ON OUR AGENDA IS A DISCUSSION, POSSIBLE ACTION REGARDING THE APPROVAL OF OFFICER FELIX RAZ IN, UH, TIER THREE MEMBERSHIP IN THE SEDONA POLICE DEPARTMENT P-S-P-R-S SYSTEM AS OF MARCH 12TH, 2026.
WE HAD SOME ITEMS IN OUR PACKETS.
DOES ANYONE HAVE ANY QUESTIONS OR COMMENTS ABOUT THE INFORMATION IN THE PACKET? IT BECAME PRETTY STRAIGHTFORWARD.
OKAY, SINCE THERE'S NO FURTHER COMMENTS, UH, I'LL ENTERTAIN A MOTION.
UM, I MOVE TO APPROVE THE TIER THREE MEMBERSHIP OF OFFICER FELIX EZ INTO THE SEDONA PD P-S-P-R-S WITH NOTED PRE-EXISTING CONDITIONS EFFECTIVE MARCH 12TH, 2026.
IS THERE A SECOND QUESTION? SHOULD WE SAY NONE FOR THE PREEXISTING CONDITIONS? 'CAUSE THERE, UM, WELL, IT SAYS NOTED AND THE DOCUMENTATION SAYS NONE NOTED THEN THAT'S OKAY.
SO ALL WE'RE WE'RE COVERED WITH THAT.
ALL ALL IN FAVOR OF THAT SAY AYE.
UH, AND NONE AGAINST THAT WAS UNANIMOUS.
WELCOME, OFFICER ALCARAZ, THANK YOU FOR JOINING US, THE POLICE DEPARTMENT.
ITEM NUMBER SIX, THIS DISCUSSION, POSSIBLE ACTION REGARDING THE APPROVAL OF OFFICER NICHOLAS CROCI TIER THREE MEMBERSHIP INTO THE SEDONA POLICE DEPARTMENT PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM AS OF MARCH 12TH, 2026.
ANY COMMENTS OR QUESTIONS ABOUT THE PACKET? HEARING NONE, I'LL ENTERTAIN A MOTION FOR, ENTERTAIN A MOTION I MOVE TO PROVE THE TIER THREE MEMBERSHIP OF NICHOLAS CRO, OFFICER NICHOLAS CROCI INTO THE SEDONA PD P-S-P-R-S WITH NOTED PREEXISTING CONDITIONS.
JAY? IS THERE A SECOND? I'LL SECOND THAT.
CAN YOU GOTTA DO THE EFFECTIVE DATE EFFECTIVE FEBRUARY THE FIFTH.
IS THERE A SECOND? OH, SECOND.
ALL IN FAVOR OF THAT MOTION SAY AYE.
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AND THAT IS ALSO UNANIMOUS, NOT AGAINST.ITEM SEVEN ON OUR AGENDA IS THE DISCUSSION POSSIBLE ACTION REGARDING THE APPROVAL OF OFFICER TYLER HARDY'S TIER THREE MEMBERSHIP INTO THE SEDONA POLICE DEPARTMENT OF PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM AS OF MARCH 12TH, 2026.
ARE THERE ANY QUESTIONS OR COMMENTS ABOUT THE PACKET? HEARING NONE, I'LL ENTERTAIN A MOTION.
UM, I MOVE TO APPROVE THE TIER THREE MEMBERSHIP OF OFFICER TYLER HARDY INTO THE SEDONA PD P-S-P-R-S WITH NOTED PRE-EXISTING CONDITIONS EFFECTIVE MARCH 12TH, 2026.
AND THAT THERE ARE NONE AGAINST.
ITEM EIGHT ON OUR AGENDA IS DISCUSSION.
POSSIBLE ACTION REGARDING THE APPROVAL OF OFFICER JOHN CAIN'S TIER THREE MEMBERSHIP INTO THE SEDONA POLICE DEPARTMENT PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM AS OF MARCH 12TH, 2026.
ANY QUESTIONS OR COMMENTS ABOUT THE PACKET? IT ALL LOOKS IN ORDER.
WITH THAT BEING THE CASE, DO WE HAVE A MOTION I MOVE TO APPROVE THE TIER THREE MEMBERSHIP OF OFFICER JOHN CLAIN INTO THE SEDONA PS P-D-P-S-P-R-S WITH NOTED PRE-EXISTING CONDITIONS EFFECTIVE MARCH 12TH, 2026.
IS THERE A SECOND? I'LL SECOND THAT.
ALL RIGHT, WE HAVE A MOTION AND A SECOND.
ALL IN FAVOR OF THAT MOTION, SAY AYE.
WE ARE ALSO UNANIMOUS IN THAT, SO I WILL EXTEND FROM THE BOARD A WELCOME TO OFFICER RAZ, CROCI HARDY AND COFFIN.
THANK YOU FOR JOINING THE STONE POLICE DEPARTMENT.
ITEM NINE IS A DISCUSSION, POSSIBLE ACTION REGARDING PRE-SCHEDULED FUTURE BOARD MEETINGS.
THIS ITEM, UH, HAS COME UP BECAUSE COREY HAD ASKED US TO THINK ABOUT, UH, TIME, HER FLEXIBILITY.
UM, WE THOUGHT ABOUT, I, I, I KNOW BRENDA AND I LOOKED AT, UH, THE POTENTIAL FOR US MOVING.
BRENDA, DO YOU HAVE ANY OTHER THOUGHTS OR COMMENTS? UM, WE CAN, IF WE WANNA STICK WITH THE FIRST THURSDAY OF THE MONTH, WE CAN MOVE MEETINGS UP TO START AT EITHER EIGHT OR EIGHT 30 AND STILL USE THIS MULTI CONFERENCE ROOM.
OH, WE HAVE TO BE OUT OF HERE BY 9:45 AM WHICH WE HAVEN'T HAD A MEETING THAT HAS GONE LONGER THAN THAT FOR QUITE SOME TIME.
UM, SO THAT IS A POSSIBILITY TO BE ABLE TO KEEP THIS ROOM SO THAT THERE IS THE ACCESS FOR PUBLIC.
AS WELL AS HAVING THE EQUIPMENT WITH A PHONE AND THE SCREENS.
UM, OTHER CONFERENCE ROOMS HAVE SCREENS BUT NO PHONES OR HAVE SCREEN AND PHONE.
BUT NO EASY ACCESS FOR PUBLIC.
SINCE WE ARE AN OPEN MEETING, UM, THIS IS THE MOST CONVENIENT ROOM FOR THAT TO, TO BE USED.
UM, SO IF THERE'S ANY OTHER INPUT AS FAR AS SCHEDULING ON, YOU KNOW, A DIFFERENT TIME, IF WE NEED A DIFFERENT DAY, IF WE NEED A TIME THAT WE USE A DIFFERENT ROOM, I'M, YOU KNOW, OPEN TO WHATEVER WORKS FOR THE BOARD.
UM, JAY, ONE OF THE THINGS THAT BRENDAN AND I WERE TALKING ABOUT, GIVING THEM EIGHT OR EIGHT 30 START, IT MIGHT BE EASIER FOR AN OFFICER THAT'S ON THE NIGHT SHIFT 'CAUSE IT'S KIND OF CLOSER TO THE END OF THE SHIFT.
WOULD YOU AGREE THAT TO BE TRUE? DO YOU SEE ANY OTHER PROBLEMS FROM THE OFFICER'S STANDPOINT ABOUT IT DEPENDS ON THE NIGHT, BUT I WILL TELL YOU FOR, FOR THE MOST PART, EIGHT O'CLOCK IS, IS DOABLE.
EIGHT 30 IS KIND OF PUSHING IN FOR START TIME.
IT'S HARDER FOR US TO STAY WEEKS, SO, AND THEN GET ENOUGH REST FOR THE NEXT DAY.
BRENDA, YOU TALKED ABOUT EIGHT OR EIGHT 30 IS WHEN EIGHT O'CLOCK WORK IN YOUR SCHEDULE FOR GETTING THESE MEETINGS TOGETHER? YEAH, IT PRETTY MUCH, MOST THINGS ARE DONE AHEAD OF TIME.
IT'S THE LAST MINUTE GRABS AND GET TO THE LOCATION AND GET EVERYTHING SET UP.
SO I DO GET HERE AT SEVEN, SO THAT GIVES AN HOUR.
LYNN, ANY COMMENTS, QUESTIONS FROM YOUR END? NO, THAT'S ABSOLUTELY FINE FOR ME TOO.
SO DO WE WANNA STICK WITH 8:00 AM ON THE FIRST THURSDAY OF THE MONTH? YES, PLEASE.
AND THEN PRE-SCHEDULE FOR, WE'VE BEEN DOING IT ON THE EVEN NUMBERED MONTHS.
STICK WITH THAT BECAUSE THEN WE ARE CAPTURING THAT 90 DAY WINDOW FOR NEW OFFICERS.
WHERE I CAN DO INVITES AND HOLDS ON CALENDARS.
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BEEN PRE RESERVE THE CONFERENCE ROOM.UM, SO THAT WE KNOW THAT WE HAVE THOSE MEETINGS AT LEAST EVERY 60 DAYS.
AND IF THEY'RE NOT NEEDED, OF COURSE THEN THE COUNCIL, IF THEY ARE NEEDED, WE'RE ALREADY SOMEWHAT SET UP WHERE IT'S JUST GETTING THE AGENDA AND THOSE ITEMS ON, UM, YOU KNOW, SCHEDULED WORKS.
THAT SEEMS TO WORK FOR ME AND I, YEAH, I'M ON DAYS ALSO AND, UH, IT'S EXCELLENT.
THURSDAY'S A GREAT, WELL, IT WORKS WELL.
I, I HAD, UH, I APPRECIATE THE SHIFT 'CAUSE UH, IT JUST HELPS MY WORK DAY FLOW BETTER, SO I APPRECIATE IT.
NOW DO WE NEED TO MAKE A CHANGE TO OUR BYLAWS? DO YOU REFERENCE OUR BYLAWS THE WAY THEY'RE WRITTEN? SAY, LEMME FIND THE RIGHT FOLDER.
UM, THE FIRST THURSDAY OF THE MONTH AND IT SAYS, UM, MEETINGS ARE GENERALLY HELD ON THE FIRST THURSDAY OF EVERY MONTH AT 10:00 AM AS NEEDED, BUT CAN BE HELD AT ANY TIME UPON THE CALL OF THE CHAIR, TWO BOARD MEMBERS OF THE LOCAL BOARD OR THE SECRETARY OF THE LOCAL BOARD WITH THE APPROPRIATE NOTICE TO THE MEMBERS OF THE LOCAL BOARD AND THE PUBLIC.
SO, UM, SO HAVE A MEETING AT EIGHT O'CLOCK.
WE'RE, I MEAN, STILL THE SAME BECAUSE WE WILL BE AGENDIZED PROPERLY PER OPEN MEETING LAW.
UM, SO THIS IS WHAT'S IN THE RULES, BUT THAT AS NEEDED AND CAN BE HELD AT ANY TIME, GIVES US A LITTLE BIT OF, I GUESS A WIGGLE ROOM THERE WHERE WE CAN HAVE THEM EARLIER.
WE'RE STILL IN COMPLIANCE BECAUSE IT IS POSTED ON THE CITY WEBSITE, THE AGENDAS, IT'S ALL DONE WITH THAT TIME.
WE WOULD DO IT AT 8:00 AM COULD WE, SHOULD WE DO AN ARTICLE AMENDMENT TO ADJUST THE BYLAWS TO REFLECT A MORE, I DON'T KNOW THAT THAT'S NECESSARY BECAUSE AT ANY TIME WE NEED TO DO, IF THERE'S A CHANGE LATER ON, WE KNOW EVENTUALLY WE ARE GOING TO HAVE A DIFFERENT BOARD CHAIR.
IF THAT BOARD CHAIR DECIDES SOMETHING DIFFERENT, THEN WE WOULD'VE TO DO EVERY TIME I THINK THE WAY THIS IS WORDED MM-HMM
IT GIVES US THE FLEXIBILITY BECAUSE WE ARE POSTING THE AGENDA, UM, IN COMPLIANCE WITH OPEN MEETING LAW THAT WE DON'T HAVE TO DO AN AMENDMENT BECAUSE OF THE WAY IT SAYS.
AND THEN ON THE CITY WEBSITE TOO, ON THE P-S-P-R-S PAGE, I PUT IT ON THERE HELD ON THE FIRST THURSDAY AND I PUT THE TIME.
SO THEN IT'S POSTED ON THE CITY WEBSITE WITH THE 8:00 AM ALREADY TO DO A WHOLE, AN AMENDMENT TO THE, TO THE PROCEDURES, BECAUSE I THINK WE'RE COVERING THE BASIS WITH THE WORDING THAT'S IN THERE NOW.
AND WE'VE BEEN MEETING AT 11, NOT 10.
NOT 10, BECAUSE THIS ROOM HASN'T BEEN, AND YEAH, SO WE ACTUALLY, IF WE WERE TO STAY AT 11, WE WOULD NEED TO BE MOVING TO A DIFFERENT ROOM BECAUSE THIS ROOM IS GOING TO BE USED LATER FOR THE LEADERSHIP, WHICH WAS THE PROBLEM WITH US BUMPING UNTIL 11 RATHER THAN 10.
THEIR MEETINGS ARE GOING TO START AT 10, NOT EIGHT 30.
THAT'S HOW COME WE CAN MOVE UP.
SO JUST YEAH, I WOULD AGREE THAT I, I DON'T THINK THAT IT'S REQUIRED THAT WE CHANGE OUR BYLAWS, BUT I, YOU KNOW, IF THERE'S A FUTURE CHANGE, I DON'T KNOW IF ANY LEGISLATION'S GONNA HAPPEN THIS YEAR THAT'S GONNA CHANGE SOME THINGS AND YOU'LL HAVE A NEW BOARD CHAIR COME DECEMBER AND YOU KNOW, YOU MIGHT REVISIT THAT ITEM THEN WE DON'T NEED TO CALL THE ATTORNEYS IN ALL THE TIME AND PAY THE MONEY.
BUT I THINK THE BYLAWS GIVE US SOME FLEXIBILITY.
LYNN, ANY ANY QUESTIONS OR COMMENTS ON THAT? NO, IT, IT SOUNDS FINE.
DO WE NEED A VOTE ON THAT? NO, I THINK IT'S JUST, IT'S DISCUSSION.
THERE'S REALLY, I DON'T, THERE'S ANYTHING TO VOTE ON.
UM, THERE ISN'T NECESSARILY LIKE GOING TO TAKE, UM, OFFICIAL ACTION BECAUSE IT IS PROCEDURAL INFORMAL THAT WE'VE BEEN DOING IT.
UM, SO I THINK WE JUST AGREE UPON THE, THE NEW TIME STICK WITH THAT FIRST THURSDAY AND UM, I WILL DO THE, UM, CALENDAR HOLDS, UM, WITH THE NEW TIME FOR THE MEETINGS THAT ARE PROJECTED OUT AT LEAST FOR THIS FISCAL YEAR.
THANK YOU COREY, FOR ASKING AND, AND, UH, I THINK IT ACTUALLY COULD WORK OUT BETTER FOR A LOT OF PEOPLE.
WELL YES AND THANK, THANK YOU FOR ACCOMMODATING.
POSSIBLE IDEAS FOR FUTURE MEETING AGENDA ITEMS, BRENDA? SO, UM, THE NEXT PRE-SCHEDULED MEETING IS ACTUALLY APRIL 2ND, NOT APRIL 3RD.
AND I WOULD START THAT AT THE NEW EIGHT O'CLOCK TIME IF A MEETING IS NEEDED.
UM, AS SOON AS I KNOW FOR SURE AND WE HAVE, UM, ITEMS FOR AN AGENDA, OF COURSE I WOULD LET PEOPLE KNOW.
UM, IF I KNOW FOR SURE THERE'S NOT GOING TO BE A MEETING, THEN OF COURSE I WOULD LET PEOPLE KNOW THAT ALSO.
I DON'T KNOW FOR SURE OF ANYTHING THAT WILL BE ON THE AGENDA.
THE NEXT ONE I KNOW FOR SURE THAT WILL NEED TO HAPPEN WILL BE AUGUST BECAUSE WE HAVE, UM, TWO OFFICERS IN ACADEMY RIGHT NOW.
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YES.AND THEN AUGUST WOULD BE OUR NEXT PRE-SCHEDULED MEETING TO CAPTURE THEM IN THEIR TIMEFRAME.
AND WILL THERE BE A MEETING FOR THE, UH, THE REQUEST? FOR THE REQUEST? UM, THAT'S TO BE DETERMINED.
ONCE WE HAVE EVERYTHING, UM, WE NEED, THEN YEAH, WE WILL FIGURE THAT OUT.
IF IT IS SOMETHING THAT COULD BE CAPTURED IN THAT APRIL MEETING OR IF THERE NEEDED TO BE A SPECIAL MEETING, OF COURSE THEN I WOULD REACH OUT AND SCHEDULE AS AS NEEDED.
IS THERE A TIMELINE, LIKE X AMOUNT OF DAYS TO RESPOND TO THAT REQUEST? UH, THERE IS TIMEFRAMES, BUT IT ALL DEPENDS ON WHEN THINGS ARE RECEIVED.
SO, AND THAT, UM, INFORMATION IS, UM, AVAILABLE ON THE STATE WEBSITE FOR P-S-P-R-S AND I CAN SEND LINKS TO THAT SO THAT EVERYONE IS AWARE OF WHAT THOSE TIMEFRAMES ARE.
JUST A PROCEDURAL QUESTION, WHEN WAS THE LAST TIME SOMEONE HAS UM, PUT IN FOR DISABILITY RETIREMENT? IT WAS BEFORE I WAS THE SECRETARY OF THE BOARD.
YEAH, IT WAS, UH, HOW LONG AGO WAS THAT? I HAVE BEEN SINCE BEFORE I WAS CHAIR, SO I WAS WITH A PUBLIC MEMBER.
UM, I TOOK OVER AS THE BOARD SECRETARY IN FEBRUARY OF 22.
THREE OR FOUR OR FIVE YEARS AGO.
IF AT SOME POINT FOR WHENEVER THIS COMES TO FRUITION, COULD WE UTILIZE THAT PACKET REDACTED? UM, AS, AS GUIDELINES AS A GUIDELINE, I WOULD HAVE TO SEE IF THE GUIDELINES HAVE CHANGED MM-HMM
BECAUSE OF THE NEW MODEL RULES AND, AND STUFF THAT MAY HAVE, THINGS MAY HAVE CHANGED.
AND ANOTHER PROCEDURE QUESTION.
IS THIS SOMETHING THAT WE'RE ALSO GONNA HAVE TO HAVE THE ATTORNEY INVOLVED IN TOO? GENERALLY, YES.
AND I'M GUESSING SHE'S DONE THESE BEFORE WITH OTHER ORGANIZATIONS? YES, I WOULD ASSUME SO BECAUSE SHE HAD BEEN PART OF, UM, SHE'S AN ATTORNEY FOR MULTIPLE, YEAH.
SHE WASN'T OUR ATTORNEY, SHE WASN'T OUR BOARD ATTORNEY, BUT SHE WAS WITH LIKE AN ASSOCIATE ATTORNEY AT THE ASSOCIATE THE LAST TIME WE WENT THROUGH THIS.
SO THEN, YEAH, THAT MOST LIKELY WILL BE A, A FUTURE AGENDIZED ITEM.
UM, BUT AGAIN, UNTIL WE HAVE THE PROCESS IN PLACE, DOCUMENTS RECEIVED, WE DON'T HAVE A TIMEFRAME OR ANY OF THAT YET, BUT IT IS ALL PRESCRIBED BY STATE LAW AND WE HAVE TO FOLLOW THE PROCESS, THE PROCEDURES.
YEAH, I'VE BEEN READING IT'S A LITTLE WONKY.
I'M PROFESSIONAL TERM THERE, JAY.
OTHER WORD I WANT TO USE IS NOT APPROPRIATE FOR THE SETTING
SO, BUT THAT'S ALL I HAVE AS FAR AS ANYTHING FUTURE.
LYNN, ANY COMMENTS OR QUESTIONS ON FUTURE MEETING? NO.
I THINK WE MOVE TO, UH, ADJOURN AT 1136.