* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] HE SAID [Historic Preservation on March 9, 2026.] FOUR OH ONE. SO LET'S CALL THIS MEETING OF THE, UH, HISTORIC PRESERVATION COMMISSION TO ORDER, UH, IF EVERYONE WOULD STAND AND JOIN ME FOR THE, UH, PLEDGE OF ALLEGIANCE. I'M SO HAPPY WITH PLEDGE FLAG OF THE UNITED STATES OF AMERICA AND THE TO THE REPUBLIC FOR RICHARD STANDS, ONE NATION UNDER GOD, INDIVISIBLE, LIBERTY AND JUSTICE FOR ALL THE WOMAN'S. TURN IT OVER FOR THE, UH, ROLL. CALL THIS CHAIR MEYERS. PRESENT VICE CHAIR SE HERE. COMMISSIONER STUPAC. HERE. COMMISSIONER FEENEY PRESENT. AND COMMISSIONER WOODS HERE. GREAT. UH, WE'LL MOVE ON TO ANNOUNCEMENTS AND SUMMARY OF CURRENT EVENTS BY COMMISSIONERS AND STAFF. DOES ANYONE ON THE COMMISSION HAVE ANYTHING THEY'D LIKE TO REPORT ABOUT? OKAY. STAFF. UM, I JUST WANTED TO INTRODUCE TONY ALLEN. HE IS OUR COMMUNE DEVELOPMENT DIRECTOR. STARTED SOMETIME LAST YEAR. HE'S BEEN HERE FOR A WHILE. HE'S ALL OF OUR BOSS, SO BE NICE WITH HIM. , YOU WANNA SAY ANYTHING ABOUT YOURSELF? . THANKS TONY. HAVE YOU, HAVE YOU MET EVERYBODY UP HERE OR DO YOU WANNA ANYTHING IN? I THINK I'VE MET EVERYBODY AT LEAST ONCE, MAYBE. YEP. SO, I DON'T KNOW, JACK, HAVE WE HAD AN OPPORTUNITY TO MEET? WE, WE'VE HAD A CONVERSATION ON THE PHONE. SEE, THAT'S, I, I FEEL TERRIBLE NOW THAT I ASKED AND, AND, UH, I PROMISE I'LL DO BETTER . UM, NO, REALLY, IT'S, IT'S A PLEASURE TO HAVE THE OPPORTUNITY TO BE HERE, UM, AND, UH, LOOK FORWARD TO CONTINUING TO WORK WITH Y'ALL. UM, HAVE ABSOLUTELY THOROUGHLY ENJOYED WORKING WITH, UH, WITH CARRIE AND THE REST OF THE TEAM, UM, SINCE I'VE GOTTEN HERE. AND SO, UM, JUST LOOKING FORWARD TO, UH, CAUSING AS MUCH TROUBLE AS POSSIBLE. SO, WE'RE, WE LIKE TROUBLE FOREWARNED, YOU'RE IN THE RIGHT PLACE. . EXACTLY. NO, THANK Y'ALL FOR, UH, FOR LETTING ME BE HERE. SO. COOL. WELCOME TO SEDONA. THANK YOU. BELATEDLY. . OFFICIALLY, UH, APPROVAL OF THE MINUTES FROM DECEMBER 8TH OF 25. WAS THAT THE LAST TIME WE MET? MM-HMM . YES. JANUARY. OH YEAH. 'CAUSE WE DID COUNCIL IN JANUARY. THE COUNCIL WAS IN JANUARY. THAT'S MM-HMM. OKAY. THAT'S RIGHT. IT'S LIKE WE HAVE MISSED TWO MONTHS. WE HAVE MM-HMM . UH, EVERYBODY GET A CHANCE TO LOOK AT THOSE? YES. MM-HMM . ANY COMMENTS? OKAY. THANK YOU. DONNA. CAN YOU SAY THEY STAND APPROVED? THEY STAND APPROVED , UH, PUBLIC FORUM. THIS IS THE TIME FOR THE PUBLIC TO COMMENT ON MATTERS NOT LISTED ON THE AGENDA. THE COMMISSION MAY NOT DISCUSS ITEMS THAT ARE NOT SPECIFICALLY IDENTIFIED ON THE AGENDA, THEREFORE, PURSUANT TO A RS 38 DASH 4 31 0.01 H, ACTION TAKEN AS A RESULT OF PUBLIC COMMENT WILL BE LIMITED TO DIRECTING STAFF TO STUDY THE MATTER, RESPONDING TO CRITICISM OR SCHEDULING THE MATTER FOR FURTHER CONSIDERATION AND DECISION AT A LATER DATE. DO WE HAVE ANY COMMENTS FROM THE PUBLIC HEARING? NONE. WE'LL MOVE ON TO REGULAR BUSINESS DISCUSSION REGARDING NEW APPLICATIONS FOR HISTORIC LANDMARK STATUS FOR THE FOLLOWING PROPERTIES. 7 75 BACK WILL BEYOND ROAD AT A APN 4 0 8 DASH THREE DASH 22 H, AND 20 PINEWOOD DRIVE, APN 4 0 1 DASH 22 DASH ZERO SEVEN A. AND I'M GONNA TURN OVER TO CARRIE. UM, SO DON'T REALLY, HAVE YOU GOT BOTH OF THESE APPLICATIONS IN YOUR PACKET? UM, THIS IS NOT THE PUBLIC HEARING TO DECIDE ON WHETHER THEY BECOME A LANDMARK OR NOT. THIS IS MORE JUST TO LET YOU KNOW THAT WE HAVE THESE TWO APPLICATIONS IN, UM, THE 7 75 BACK OF BEYOND ROAD IS THE ONE THAT COMMISSIONER STUACK HAS TALKED ABOUT IN THE PAST BEING THE TALL AND THE SADDLE HOUSE. UM, THE 20 PINEWOOD DRIVE IS ACTUALLY SOMEBODY WHO CONTACTED US ABOUT WANTING TO LANDMARK HIS HOUSE. UM, SO IT'S A HOUSE FROM, UM, THE LATE 1950S. AND GENERALLY THE PROCESS WHEN WE GET THESE APPLICATIONS WOULD BE WE GET THEM IN, WE BEGIN REVIEW, BUT THEN WE HAVE TYPICALLY IN THE PAST CONTACTED, UM, THE, THE PERSON WHO DID THE LAST HISTORIC RESOURCE SURVEY UPDATE TO GO OUT AND DO A SURVEY FOR THOSE PROPERTIES BECAUSE WE ARE GOING THROUGH THE PROCESS AND THE RFP CLOSED LAST WEEK FOR THE UPDATE OF THE HISTORIC RESOURCE SURVEY AND TALKING WITH TONY. UM, AND THIS IS KIND OF GETTING INTO THE NEXT ITEM, BUT, UM, WE'LL PROBABLY, I THINK THEY'RE TIED TOGETHER, SO GO AHEAD. OKAY. [00:05:02] UM, SO THE RFP FOR THE HISTORIC RESOURCE SURVEY CLOSED LAST WEEK. WE HAVE EIGHT RESPONSES TO IT. UM, GREAT. SO WE'RE GONNA START REVIEWING THOSE SUBMISSIONS PROBABLY SOMETIME THIS WEEK OR NEXT WEEK. BUT WITH THE TIMING OF THE TWO, WE FELT IT WOULD PROBABLY BE BEST TO CHOOSE A CONSULTANT FOR THE NEW HISTORIC RESOURCE SURVEY UPDATE AND THEN, UM, TIE IN THE SURVEYS FOR THESE TWO APPLICATIONS ALONG WITH THAT PROCESS. SO WE'RE NOT HAVING POTENTIALLY TWO DIFFERENT CONSULTANTS DOING HISTORIC WORK IN THE CITY AT THE SAME TIME. AND THAT, UM, THE STANDARDS THAT THE PERSON USES ARE CONSISTENT THAT WE'RE GETTING THOSE THINGS. SO, UM, TYPICALLY, LIKE I SAID, THE NEXT STEP IN THE PROCESS WOULD BE TO GO OUT AND DO THE FORMAL SURVEY WITH A HISTORIC PRESERVATION CONSULTANT. BUT PROBABLY HOLD OFF ON THAT UNTIL WE FIND OUR NEW HISTORIC PRESERVATION CONSULTANT. THAT MAKES SENSE TO ME. I, I ASK A QUESTION ABOUT THE ONE ON PINEWOOD DRIVE. MM-HMM . HAS THE OWNER, UH, EXPRESSED AN INTEREST IN ULTIMATELY LANDMARKING? YES. HE CONTACTED US. HE IS VERY EXCITED ABOUT THE POTENTIAL OF LANDMARKING. HIS HOUSE. HE WAS CALLED MULTIPLE TIMES. UM, AND, UM, I THINK NATE HAS TALKED TO HIM IN THE PAST. HE, I DUNNO IF YOU WANNA SAY ANYTHING ABOUT IT. YEAH. HE BROUGHT THIS TO US, WELL, NOT THE FULL COMMISSION. HE, HE SENT IN THIS, THIS APPLICATION, WHAT IS IT, DATED NOVEMBER 24. OKAY. SOUNDS ABOUT RIGHT. UM, MM-HMM . AND, UH, AT THE TIME WE LOOKED AT IT AND HE SAID HE HAD A MEDO, A HOWARD MEDO HOUSE. AND, UM, I, I DIDN'T DO A SURVEY. I DIDN'T DO AN OFFICIAL VISIT. I DROVE BY AND LOOKED AT IT. UM, UH, CYNTHIA LOVELY. YES. UH, PREVIOUS, UH, THE PREVIOUS RIGHT. CARRIE TO THE PREVIOUS CARRIE , UM, UH, SHE WENT OUT AND LOOKED AT IT AND LOOKED AT PICTURES AND DETERMINED JUST FROM THE PICTURES. IT'S NOT A HOWARD MELE. UM, BUT IT'S POSSIBLE THAT MAYBE IT WAS MID DOLE CONSTRUCTION COMPANY, WHICH WAS ACTIVE HERE AT THE SAME TIME. UM, AND AT THAT POINT, UM, I BELIEVE HE PULLED HIS APPLICATION AT THAT TIME. I'M NOT 100% SURE ABOUT THAT, BUT IT DID NOT MOVE FORWARD. RIGHT. IT DIDN'T MOVE FORWARD. AND I THINK THERE MAY HAVE BEEN SOME MISCOMMUNICATION AS CYNTHIA WAS RETIRING. OF WHAT, BECAUSE WHEN HE CONTACTED ME, HE, I, HE WAS UNDER THE IMPRESSION THAT HE HAD AN APPLICATION SUBMITTED AND WE JUST HADN'T DONE ANYTHING ON IT. SO, INTERESTING. OKAY. UM, SO THERE COULD HAVE BEEN SOME MISCOMMUNICATIONS THERE IN THAT, IN THAT JUST NATURAL TRANSITION THERE. RIGHT. YEAH. OKAY. BUT REGARDLESS, IT'S A HOUSE THAT WAS BUILT IN THE 1950S. IT'S ESSENTIALLY IN ITS ORIGINAL, UM, CONSTRUCTION. AND HE IS INTERESTED IN LANDMARKING, SO MM-HMM . HE'S VERY INTERESTED IN IT. YES. I MEAN, VERY, IN THE OLD DAYS WE USED TO ALL GO OUT AND SEE IT MM-HMM . WE DID. AND WE'VE DONE THAT. YEAH. YEAH. UM, UH, SO I WOULD RECOMMEND AT SOME POINT WE DO DO A, UH, FIELD TRIP TO THESE PROPERTIES IF WE CAN. YEAH. UM, 'CAUSE WE DID THAT FOR AKA P**I AND KIVA HOUSE. UM, YEAH. WE'VE BEEN TO, I'VE BEEN, WE'VE BEEN TO MOST OF 'EM. SO WHEN WE HAD DISCUSSIONS DOWN THE LINE, WE'RE ALL KIND OF ON THE SAME WAVELENGTH. OKAY. THAT'S GREAT. OR IF NOTHING ELSE, WE CAN EACH TAKE A TURN TO DRIVE BY AND LOOK AT IT. SO AT LEAST. YEAH. YEAH. THE 7 75 BACK AND BEYOND, WE PROBABLY NEED TO SCHEDULE SOMETHING 'CAUSE IT'S NOT DOABLE FROM THE ROAD. OKAY. SO, AND I KNOW THE CODE WELL, OKAY. NOT GONNA TRUST, STRIKE THAT FROM THE RECORD PROPERTY. UM, BUT YEAH, WE CAN TALK ABOUT THAT, DOING THAT AT A FUTURE MEETING. GOOD IDEA. UH, REGARDING THE BACK OF BEYOND MM-HMM . UH, HERME PETERSON IS VERY FRAIL. MM-HMM . AND WE REALLY KIND OF, IF WE CAN MOVE IT ALONG, MAYBE IT AS BEST WE CAN. YEAH. I DON'T, 'CAUSE IF SOMETHING HAPPENS TO HER MM-HMM. OKAY. I DON'T KNOW. I HAVE TALKED TO HER DAUGHTER AT YOUR RECOMMENDATION. YEAH, MICHELLE SHELLY. YES. SHE'S THE ONE YOU TALK TO. RIGHT. AND IT'S, UM, SHE COMES, THEY COME TO MY CHURCH AND I SEE HER AND SHE'S, YEAH. I DON'T WANNA LOSE IT . SO I HAVE NOT BEEN TO THE 20 PINEWOOD DRIVE ONE. I WOULD LIKE TO, YEAH. IT'S, I DON'T SEE WHY WE CAN'T INDIVIDUALLY DRIVE BY IT. OH NO. YOU COULD DRIVE BY. IT'S A RIGHT. I'D LIKE TO DO THAT. IT'S THE NEIGHBORHOOD. YEAH. AND SEE, BUT IT HAS BEEN SURVEYED AT ONE POINT. UM, NO, I DON'T THINK IT HAS. I DON'T KNOW IF IT'S IN ANY OF THE SURVEYS. NO, I DON'T. I DIDN'T THINK IT WAS. BUT YOU SAID OKAY. NO, THE APPLICANT, THE APPLICANT FILLED OUT THE PAPERWORK HERE IT LOOKS LIKE. OH, THAT'S WHO DID IT. YEAH. OKAY. WELL THAT'S HELPFUL. . YEAH. GREAT. SUPER. AND YOU SAY YOU'VE GOT A BUNCH MORE THAT WANT TO WELL, [00:10:01] NO, WE DON'T. UM, WE HAVE A BUNCH, WE HAVE THE HISTORIC RESOURCE SURVEY THAT WILL BE GOING THROUGH AND WE MIGHT GET MORE THROUGH THAT PROCESS, BUT THESE ARE THE TWO THAT WE HAVE UNDER WELL APPLICATIONS IN FOR RIGHT NOW. A LITTLE MORE CLOSE . YEAH. YEAH. COOL. THAT'S GREAT. UM, SO THE, I UNDERSTAND, UH, HOLDING OFF ON THE SURVEY, THAT MAKES SENSE. MM-HMM . UM, AFTER THAT, CAN YOU JUST KIND OF WALK US THROUGH WHAT THE PROCESS? YEAH. SO WE HAVE CONTACTED BOTH OF THE APPLICANTS BECAUSE THERE IS A CITIZEN PARTICIPATION REQUIREMENT WHERE THE PROPERTY OWNER SENDS OUT A, A NOTIFICATION TO THEIR NEIGHBORS, LETTING THEM KNOW THAT THEY ARE APPLYING FOR HISTORIC LANDMARK STATUS. UM, AND SO WE HAVE CONTACTED BOTH OF THE APPLICANTS ABOUT THAT. THE CITY PROVIDES THE MAILING LABELS. THEY JUST NEED TO SEND OUT THE LETTER. UM, AND SO THEY CAN DO, THEY CAN START THAT PROCESS RIGHT NOW. UM, ONCE WE GET THE, UM, SURVEY FROM OUR, FROM THE HISTORIC PRESERVATION CONSULTANT, THERE WOULD BE A NOTICED PUBLIC HEARING ASSIGNED PLACED ON THE PROPERTY AT LEAST 15 DAYS BEFOREHAND. UM, WE PREPARE A STAFF REPORT AND BRING IT BACK TO THE COMMISSION. SO, YOU KNOW, IN THE MEANTIME WE CAN SCHEDULE A SITE VISIT TO THE PROPERTIES. AND, UM, IF YOU, UM, HAVE ANY THOUGHTS OR QUESTIONS THAT YOU WANT ANSWERED, THIS WOULD BE, YOU KNOW, THE TIME. AND SO THAT WHEN WE BRING IT BACK FOR A PUBLIC HEARING IN THE FUTURE, HOPEFULLY ALL OF THE QUESTIONS ARE ANSWERED. AND AT A PUBLIC HEARING, YOU WOULD HAVE THE OPTION TO APPROVE, DENY, OR CONTINUE. UM, SO IF GOING THROUGH THE PUBLIC HEARING, THERE ARE QUESTIONS THAT COME UP THAT YOU'RE NOT QUITE READY TO APPROVE OR DENY THE APPLICATION, YOU CAN SAY YOU CAN CONTINUE IT SO THAT WE HAVE TIME TO GO GATHER MORE INFORMATION. I HAVE A QUESTION. YOU SAID PUT THE NOTICE MM-HMM . 'CAUSE HER PROPERTY IS 33 ACRES AND IT'S JUST ONE SMALL LITTLE PART. WOULD THAT SAY, ON THAT NOTICE PART, JUST A SMALL PART, HOW WOULD THAT BE WORDED? UM, SO GENERALLY THE NOTICE THAT GOES ON THE PROPERTY IS FAIRLY GENERIC BECAUSE WE HAVE A SIGN THAT'S ABOUT THIS BIG AND GENERALLY PEOPLE ARE DRIVING BY. SO THE NOTICE IS POSTED ON THE PROPERTY, UM, HAS THE DATE AND TIME OF THE HEARING, AND THAT THERE'S SOMETHING HAPPENING. ESSENTIALLY, IT'S TO ALERT PEOPLE THAT SOMETHING'S HAPPENING. OUR WEBSITE HAS THE DETAILED INFORMATION, A NOTICE THAT'S SENT TO, UM, THE NOTIFICATION RADIUS IS 600 FEET. UM, SO ALL OF THAT HAS WAYS TO FIND OUT MORE INFORMATION. SO THEN THEY, TO GET TO OUR WEBSITE TO LOOK AT THE COMPLETE APPLICATION PACKET, TO SUBMIT COMMENTS, THAT SORT OF THING. COOL. I JUST WONDERED, YOU KNOW, , IT'S LIKE IT'S ONLY ONE LITTLE BUILDING, RIGHT? YEAH. AND SO ALL OF THAT WILL BE CLEAR THAT WE'RE NOT LANDMARKING THE WHOLE PROPERTY. IT'S A BUILDING, NOT THE PROPERTY. UM, ALL OF THE APPLICATION PACKET, THE SURVEY, ONCE WE GET THAT, ALL OF THAT, UM, WE HAVE YEAH. ON, WE'VE ALREADY ADDED IT TO THE WEBSITE. UM, WE'VE ADDED TO THE HISTORIC PRESERVATION PAGES AND KIND OF QUICK LINKS AND THAT SORT OF THING. YEAH. AND I KNOW YOU'VE TALKED TO MICHELLE AND SO THEY KNOW THE PROCESSES, THE PROCESS YEAH. IT'S GOING THROUGH. BUT YEAH, LIKE YOU SAID, THE ONE THING WE CAN BE WORKING ON RIGHT NOW IS GETTING, MAKING SURE THAT THEY GET THEIR NEIGHBOR NOTIFICATION DONE SO THAT THAT'S NOT SOMETHING THAT HOLDS 'EM UP IN THE FUTURE. I KNOW AT THE, THE LAST COUPLE WE DID THAT, IT'S KIND OF AT THE END IT'S LIKE, WAIT, WE NEED TO, TO DO THIS, MAKE SURE THAT ALL THE STEPS ARE FOLLOWED. SO WE'RE DOING WHAT WE CAN RIGHT NOW. THAT'S GREAT. YEAH. SUPER. OKAY. I'M EXCITED ABOUT MORE WANTING. INTERESTING. YEAH. GREAT. OKAY. ANYTHING ELSE? OKAY, GREAT. AND WE MIGHT HIT THAT 15 MINUTES FOR YOU, STEVE . UH, SO JUST TO WRAP UP THE YEAH. WRAP UP. POINT B, YOU WANNA READ THE AGENDA ITEM, UH, POINT B UPDATE ON HISTORIC RESOURCE SURVEY UPDATE? YES. UM, SO AS I MENTIONED THE RFP FOR THIS CLOSE LAST WEEK, WE HAVE EIGHT SUBMISSIONS. UM, OUR PROCUREMENT OFFICE IS REVIEWING THEM TO MAKE SURE THAT THEY'RE ALL RESPONSIVE. SO IAN IN PROCUREMENT GOES THROUGH AND MAKE SURE THAT THEY'VE ALL, YOU KNOW, HIT THE MINIMUM SUBMITTAL REQUIREMENTS, ALL OF THAT. UM, AND THINK LAST MONTH, I HAD SENT IN THE EMAIL THAT IF ONE OF YOU WOULD LIKE TO BE ON THE REVIEW COMMITTEE, UM, YOU, WE WOULD TAKE ONE OF YOU. UM, IT IS AN ONLINE, IT'S AN ONLINE SYSTEM WHERE YOU WOULD REVIEW THEM AND THEN RANK, KIND OF SCORE THEM BASED ON DIFFERENT CRITERIA. AND THE WEIGHTING OF THAT HAS ALREADY BEEN [00:15:01] DECIDED. UM, SO YOU JUST RANK DIFFERENT CRITERIA AND THEN THROUGH THAT PROCESS YOU FIND OUT WHO RANKS THE HIGHEST. SOUNDS LIKE A JOB FOR AN ATTORNEY . UM, I WOULD LOVE FOR SOMEBODY TO STEP UP AND DO THAT. I DON'T HAVE TIME TO DO THAT. UM, BUT SOMEBODY ELSE WANTS TO. WHEN DO YOU SUSPECT THAT THIS WILL OCCUR? UM, SO WE WOULD ANTICIPATE THAT PROCUREMENT WOULD HAVE EVERYTHING READY TO GO FOR US BY THE END OF THE WEEK. AND THEN IT'D PROBABLY BE LIKE A TWO WEEK, TWO TO THREE WEEK REVIEW PERIOD. THEY'RE JUST GONNA CALL UP AND SAY, HEY, WE'RE GONNA SEND IT TO YOU. LOOK AT IT. DO IT. YEAH. IT WOULD BE LIKE YOU'RE, YOU'D BE GIVEN IN A LOGIN CREDENTIALS TO OUR ONLINE RFP REVIEWING SOFTWARE. IT'S FAIRLY EASY TO TO USE AND YOU DO. YEAH. I, I'D BE GLAD TO DO IT. GOOD. OKAY. GREAT. ARE THESE PEOPLE THAT HAVE SUBMITTED, UH, SURVEYS OR IT HAS NOT BEEN SURVEYED? UM, SO THE RFP WENT OUT AND TONY HELPED WRITE THAT, SO HE MIGHT BE MORE FAMILIAR. BUT IT WAS FOR AN OVERALL UPDATE TO THE HISTORIC RESOURCE SURVEY THAT WE HAVE. UM, WE GOT A NUMBER OF FOLLOW UP QUESTIONS, SO WE HAVE ALL OF THE LANDMARK PROPERTIES THAT WE WANT TO MAKE SURE WE UPDATE THOSE. UM, BUT THEN ONE OF THE QUESTIONS THAT CAME UP WAS, HOW MANY ADDITIONAL PROPERTIES BEYOND THE ONES THAT ARE LANDMARKED, ARE WE SURVEYING? AND OUR RESPONSE TO THAT WAS THAT WE WERE HOPING THAT THE, UM, CHOSEN FIRM THAT DOES THIS WOULD PROVIDE US WITH SOME CRITERIA OF HOW TO NARROW STUFF DOWN. MM-HMM . YOU KNOW, WE HAVE SOME INFORMATION ABOUT WHEN CERTAIN AREAS WERE SUBDIVIDED. WE HAVE SOME, YOU KNOW, YEARS OF CONSTRUCTION DATA, BUT WE'RE HOPING TO WORK WITH THE CONSULTANT TO, TO FIGURE OUT, YOU KNOW, AND YOU KNOW WHAT, THAT'S, THAT'S WHY WE'RE HIRING THEM. FIGURE OUT THE UNIVERSE OF WHAT WE'RE LOOKING AT. RIGHT. YEAH. SO I DON'T KNOW IF TONY WANTED TO ADD ANYTHING? NO, NOT SO MUCH. I MEAN, JUST, JUST VERY QUICKLY, I THINK JUST GOING THROUGH THE PROCESS AND GETTING EIGHT RESPONDENTS IS, UH, IS, IS PRETTY EXTRAORDINARY. UM, SO WE, YOU KNOW, CERTAINLY EXCITED ABOUT THAT. UM, YOU KNOW, AND THE REVIEW PROCESS IS, IS PRETTY STRAIGHTFORWARD WITH IT. BUT, UM, YOU KNOW, I THINK WE'RE LOOKING FORWARD TO, UH, TO SEEING THE LEVEL OF EXPERTISE. CERTAINLY BY THE QUESTIONS WE COULD TELL THAT THEY KNEW THEIR STUFF. OKAY. UM, WHOEVER'S ASKING THEM, UM, 'CAUSE WE HAD TO THINK ABOUT IT MM-HMM . SO, UH, SO WE'RE EXCITED TO, TO DIG INTO THAT ONCE, UH, ONCE STAFF HAS HAD, HAD AN OPPORTUNITY TO LOOK AND MAKE SURE THAT EVERY THAT, THAT EACH ONE OF THE APPLICANTS HAS SOMETHING TO REVIEW. SO, SO WE HAVEN'T SEEN ANY OF THEM YET, SO WE COULDN'T TELL YOU LIKE WHO HAS, AND I DON'T EVEN KNOW IF WE HAD SEEN THEM, IF WE COULD LEGALLY TELL YOU. I DON'T THINK YOU COULD TELL US HERE, BUT FROM WHAT IAN SAID, IAN'S OUR, THE CITY'S PROCUREMENT OFFICER AND HE MANAGES THE RFP PROCESS. HE SAID IT LOOKS LIKE THEY'RE ALL FROM HISTORIC PRESERVATION CONSULTING FIRMS. HE SAID, ALL THE FIRMS LOOK LEGIT. SO WE'RE PRETTY EXCITED ABOUT THE POSSIBILITIES. THAT'S GREAT. I AM TOO. UM, COULD YOU TELL US IF NANCY BURGESS IS ONE OF THE RESPONDENTS? I LITERALLY, I DON'T KNOW. NO. YEAH, WE HAVE, THEY HAVEN'T BEEN RELEASED TO US YET. RIGHT. AND, AND IN A PUBLIC FORUM WE WOULD NOT BE ABLE TO ANSWER THAT QUESTION ANYWAY YET, SO. ALRIGHT. YEAH. UM, TAKEN , I'M, I'M GLAD TO KNOW, UH, THERE'S A REVIEW PROCESS AND IT ISN'T JUST, UH, LOW BID. NO, GLAD TO HEAR THAT. SO THAT'S GOOD. NO, WE DEFINITELY WROTE CRITERIA IN TO MAKE SURE THAT, YOU KNOW, THAT THE OPPORTUNITY TO SELECT SOMEONE THAT HAS THE HIGHEST CREDENTIALS IS BUILT INTO THIS. SO I THINK COST IS ONE OF THE CRITERIA, BUT IT'S LIKE A VERY, LIKE THE WEIGHTED PERCENTAGE IS VERY LOW. RIGHT. OKAY. RIGHT. GREAT. OKAY, LET ME READ THIS REAL QUICK. UM, 20, UM, CAN YOU SPEAK INTO YOUR MICROPHONE? THOUSAND 86 SQUARE FEET? UH, TWO BEDROOMS BUILT IN 1959, LOT SIZE IS 0.4 ACRES. UH, THE PLACE, THE HOUSE IS LATE 1950 DEVELOPMENT PERIOD IN SEDONA WHEN WEST SEDONA AND OAK CREEK AREA WERE BEING SEEN BY SMALL CUSTOM HOME BUILDERS FOR ARTISTS, RETIREES IN EARLY TOURISM OWNERSHIP, PROPERTY HISTORY. UM, SOLD IN 1994 FOR $130,000. HISTORIC PINEWOOD HOME, 20 BLAH BLAH. I'M JUST TRYING TO SEE, I ASKED FOR ARCHITECTURAL DETAILS. IT DOESN'T NAME AN ARCHITECT. UM, DESIGNED, BUILT LOCAL CONTRACTORS, LOCAL, NOTHING, UH, DOESN'T SAY ANYTHING ABOUT MEDU. I THINK HE HAS A BUILDING PERMIT THAT SAYS THE MEDU COMPANY BUILT IT WAS THE CONTRACTOR THAT GOT THE PERMIT. YEAH. YEAH. HE HAD SOMETHING THAT HE COULD POINT TO THAT WITH THE MEDU NAME ON IT, BUT IT'S VERY CLEARLY, I MEAN, [00:20:01] YOU LOOK AT IT, JUST LOOK AT THE CEILING AND IT'S NOT . WE THINK, WE THINK OF MEDU AS A STYLE. YEAH. NOT JUST A IT ABSOLUTELY. YEAH. YEAH. YEAH. UH, IT, IT'S JUST DOESN'T SEEM TO BE A HOWARD MEDU DESIGN. UM, BUT YEAH. AND THIS IS LOCATED UP BEHIND EXPOSURES, BEHIND UPEND EXPOSURES. I DON'T KNOW WHERE PINEWOOD IS. NO, I CAN SHOW YOU. I HAVE IT ON THE SCREEN. SO I LOGGED INTO, WELL, IS IS IT OUT ON 1 79 OR 89? YEAH, IT'S OFF OF CANYON DRIVE. OKAY. OFF CANYON. YEAH. GOT IT. THANK YOU. THIS WARMS UP. YOU CAN SEE IT ? NO. OKAY. ANYTHING ELSE ON THE RFP AND THAT PROCESS? THANK YOU FOR, UH, STEPPING UP TO THE PLATE THERE, COMMISSIONER FEENEY. APPRECIATE THAT. BE GLAD . THANK YOU. AND THEN, UH, MOVING ON, I'M GONNA STEAL MY AGENDA BACK. TAKE, UH, MOVING ON. DISCUSSION AND POSSIBLE DIRECTION REGARDING ONGOING UPDATES TO HISTORIC SURVEYS AND POTENTIAL LANDMARKS. SO THIS IS OUR CONTINUING AGENDA ITEM, UH, FOR, UH, THE EFFORTS OF OUR COMMISSIONERS TO GO OUT AND IDENTIFY POTENTIAL LANDMARKS AND GO OUT AND, UH, DO SOME OF THESE SURVEYS, UH, TO GET THE PROCESS STARTED. UM, AND I BELIEVE THERE'S BEEN SOME PROGRESS THERE. YES. OKAY. WHAT WE UM, UH, COMMISSIONER, UH, WOODS AND I WENT OUT TO THE MATTERHORN INN AND IT WAS, UH, 'CAUSE IT'S FROM 1955 AND 24 ROOMS AND THREE HOUSES, IT'S, YOU KNOW, UH, DEFINITELY OLD. I STAYED THERE 'CAUSE I'M OLD . I STAYED THERE, THERE NOT 55. BUT ANYWAY, IT'S, IT'S, UH, SOMETHING THAT I WANTED TO KNOW MORE ABOUT. AND SO HE AND I WENT OUT THERE AND DID A SURVEY AND IN 1984 THERE WAS SOME RESTORATION AND THINGS DONE. THEN IN 2020 WITH THE CURRENT OWNERS, THERE WAS SOME MORE RESTORATION THINGS LIKE WHERE THE POOL USED TO BE LOCATED AS GRASS NOW IN THE POOL IS MOVED OVER. WE DID NOT, WE'RE NOT ABLE TO FIND OUT WHERE THESE HOUSES WERE. THEY SAID, HERE, HERE, HERE. SO DON'T KNOW THAT. UH, THE, IF PEOPLE KNOW, OF COURSE THE MATTERHORN, ALL THOSE SOUVENIR SHOPS DOWN BELOW DO NOT BELONG TO THAT PROPERTY. NEVER DID. SO IT IS NOT, UH, RELEVANT. THERE IS A LITTLE, UH, NEW AGE SHOP THAT'S KIND OF UNDER THAT. UH, MR. WOODS REMEMBERS THAT BEING A RESTAURANT AND SOMETHING ELSE. NOW THE THING IS, THIS IS WHERE I'M GONNA PICK UP ON YOU BOB . YOU TALK ABOUT THE PEOPLE THAT GO DOWN. OH YEAH. THE INITIALLY CONTACTED SHELLY GODOWN, WHO WAS A DAUGHTER OF THE O ONE OWNER BACK. AND THEN SHE, OR SHE WAS ACTUALLY, HER AND HER HUSBAND WERE ACTUALLY MANAGING THE MAN HORN FOR QUITE A WHILE. YEAH. AND, UH, SO JUST TO SEE WHAT IF THEY HAD ANY INTEREST. I DIDN'T KNOW WHAT THERE, IF THEY WERE STILL INVOLVED WITH THE PROPERTY. SO APPARENTLY SHE, SHE DOESN'T GIMME THE NAMES OF THE OWNERS, BUT I'LL BE ABLE TO GET ALL THAT OWNERSHIP. I THINK JACKIE ACTUALLY HAS LOOKED SOME OF THAT UP, BUT RIGHT. WE MIGHT HAVE, WE DO SOME CONTACT NUMBERS. THAT HASN'T HAPPENED YET. UH, TALKING TO HER, SHE SAID SHE HAD SOME NEAT OLD PHOTOS. I BET THAT AND SOME OTHER INFORMATION THAT MIGHT BE OF INTEREST TO US. SO SHE WAS GONNA SHARE THAT WITH US WHEN WE GET THAT POINT. AND UH, AND I THINK THAT'S ABOUT IT. I THINK THAT, UH, SHE WAS PRETTY EXCITED ABOUT IT. THE WHOLE THING. I THINK SHE'S VERY EXCITED ABOUT IT. WE, THERE'S TWO MEN THAT I THINK ARE THE MAIN OWNERSHIP AND I, I DON'T THINK THEY'RE BROTHERS. I THINK THEY'RE ACTUALLY, THEY COULD BE FAMILY, BUT THEY, UH, THEY'RE MANAGING IT NOW. LONG DISTANCE. THEY HAVE, YOU KNOW, ONSITE MANAGEMENT AND, UH, THERE'S SOME QUESTION ABOUT WHETHER THIS IS IN A TRUST. I THINK IT IS. BUT WE HAVEN'T HAD A, A CHANCE TO TALK TO THEM TO SEE GET, YOU KNOW, A LITTLE FURTHER DOWN THE ROAD ON THAT. AND, UM, BUT AT ANY RATE, I, WE, I DID GET SOME PHOTOS. WE WENT OUT THE OTHER DAY, WE GOT SOME PHOTOS. SO I CAN PASS THOSE AROUND, I GUESS. IS THAT SOMETHING WE'RE GONNA DO TODAY? UH, NO, BECAUSE I GOOD ENOUGH THAT COMPANY I HAVEN'T BEEN ABLE TO PUT, FILL OUT THE FORMS AND GET THEM TO, UM, WHAT WE DO KNOW IS THAT RIGHT NOW ARNOLD AND ESTHER HEINEMANN ARE LISTED AS THE OWNERS. NO MENTION OF ANOTHER MAN. OKAY. AND SO ALL WE HAVE, AND THIS IS WHERE I'M GONNA ASK CARRIE FOR A LITTLE HELP, UM, WE WOULD LIKE TO FIND OUT MORE ABOUT, BECAUSE IT'S IN A TRUST, WE'D LIKE TO KNOW WHERE IS IT IN TRUST FOR, AND I BELIEVE TO GET INFORMATION FROM THAT KIND OF INFORMATION. I CAN'T CALL, I THINK THE CITY ATTORNEY PROBABLY WOULD BE THE ONE TO MAKE THE CALL. SO IT'S TO THE, UH, SCOTTSDALE ADDRESS WHERE THE, UH, HIS ATTORNEY IS LOCATED [00:25:01] AND WE HAVE THAT INFORMATION. AND I, I WAS, I WAS WONDERING IF YOU WOULD PLEASE, UM, COULD YOU CONTACT HIM? WE CAN, WE CAN LOOK AT WHAT WE HAVE. WE GENERALLY DON'T HAVE LIKE A SECRET STASH OF OWNER INFORMATION. NO, I, I'VE GOT THAT. I, I THINK WHAT SHE'S ASKING FOR IS RIGHT IS, UH, FOR STAFF ASSISTANCE IN REACHING OUT TO THE, UH, ATTORNEY WHOSE NAME IS ON THE TRUST MM-HMM . OKAY. UH, TO GET IN TOUCH WITH THE OWNERS. OKAY. RIGHT. AND I'M NOT AS A, I, I'M NOT A QUALIFIED. IT NEEDS SOMEBODY LIKE THE, UH, CITY MANAGER OR THE CITY ATTORNEY. SO DO YOU HAVE THE INFORMATION OR DO WE NEED US TO FIND THE INFORMATION? WE DO HAVE AN ADDRESS OKAY. OF THE ATTORNEY IN SCOTTSDALE. WE HAVE AN ADDRESS. UH, WE DO NOT HAVE A NAME, BUT WE DO KNOW IT'S THE ATTORNEY FOR THE, UM, REVOCABLE TRUCK FOR THE HEINEMANN TRUST. YOU CAN GIVE THAT INFORMATION. WELL, I KNOW THE, I KNOW THE MANAGER OF THE PROPERTY. OKAY. I, I'M SURE SHE CAN GET US IN TOUCH WITH THEM. I MEAN THAT SHOULD, THEY'RE NOT HIDING KNOW. NOT, IT'S NOT. SO, I MEAN, I THINK I JUST HAVE TO CALL HER UP AND SAY, HEY, WHO'S THE OWNER? GIMME A NUMBER. . I THINK IT'LL BE THAT SIMPLE. YOU KNOW, NOBODY, THE TRUST, THE TRUST REALLY HAS NOTHING TO DO WITH IT. JUST TRUST JUST TELLS YOU WHAT TO DO WITH THE FUNDS AT A CERTAIN TIME IN A CERTAIN PLACE. MM-HMM . UM, UM, HOPEFULLY, HOPEFULLY. YEAH. SO, UM, YOU KNOW, IF YOU, IF YOU WANNA GET THAT INFORMATION, I'LL, I'LL GET YOU THE NAME OF THE CITY. THE UM, SEND ME AN EMAIL, I'LL GET YOUR INFORMATION OR I'LL SEND IT TO YOU. WE CAN CALL HER UP AND WE'LL GET THEIR NAME. YEAH. BECAUSE WE'LL SEND IT TO CARRIE. UM, BECAUSE UM, LIKE I SAY, WE CAN'T TALK. I KNOW WHAT WE NEED. YEAH. WHAT WE NEED IS WHO IS IT IN TRUST FOR? IT DOESN'T REALLY MATTER AND I CAN'T MENTION, WHO KNOWS. YOU NEED TO KNOW WHO THE OWNERS ARE. RIGHT. THE ACTUAL OWNERS. DON'T WORRY ABOUT THE TRUST, JUST WHO OWNS IT. WHAT YOU'RE LOOKING FOR IS A DECISION MAKER. MM-HMM . YES. THAT'S ALL YOU'RE LOOKING FOR. YEP. AND SO I CAN TALK TO HER AND FIND OUT WHO THE DECISION MAKERS ARE. I THINK YOU'RE GONNA HAVE A HARD TIME WHEN YOU HAVE MORE THAN TWO OR THREE PEOPLE IN A TRUST IN A BUSINESS AND THEY'RE GONNA SAY, WELL, YOU KNOW, DA DA DA. SO WE MIGHT BE GOING DOWN A BLIND ROAD FOR A WHILE, BUT IT DOESN'T HURT TO ASK. YEP. WELL THERE'S, THERE'S A REASON I CAN'T MENTION IN PUBLIC, BUT THERE IS A CONCERN. YEAH. I'LL FIND OUT. OKAY. I'LL MAKE A PHONE CALL. I TALK TO HER ALL THE TIME. OKAY. THAT LETS YOU OFF. THANKS STEVE . THANK YOU. I APPRECIATE THAT. 'CAUSE WE NEED TO RESOLVE SOME OF THIS. YEAH. IF I HEAR BACK FROM SHELLY ON THOSE NAMES AND NUMBERS, I'LL, I'LL COMMUNICATE THAT TO YOU. YEAH. SO SEE IF, IF IT'S A MATCHUP. YEAH, YEAH. TRUE. YEAH. OH, THAT'S APPRECIATED. THANK YOU. AND UH, SO AT THIS POINT UNTIL WE FIND OUT MORE, I WILL MAKE SURE THAT THE FORM THE SURVEY FOR IS GOTTEN FILMED OUT AND WE HAVE PHOTOGRAPHS. AND THE NEXT COMMISSION MEETING, I'LL, I'LL PASS THEM OUT AND EVERYBODY WILL IN COLOR TOO. . OKAY. . SO, UM, THE OFFICE MANAGERS LOVE THAT. I KNOW , YOU KNOW, IT, IT, I SEEM TO RECOLLECT THAT BOB HUGGINS HAD DONE SOME WORK, UH, ON SOME OF, OF THOSE PROPERTIES. AND I'LL HAVE TO LOOK IN MY FILES AND SEE WHAT I CAN FIND. BUT, BUT ANYWAY, KIND OF KEEP THAT IN MIND. AND I DON'T KNOW, IS JUDY STILL IN TOWN? DO YOU KNOW? I DON'T KNOW. YEAH. UH, SHE MIGHT BE ABLE TO HELP US. THAT SOUNDS LIKE UH, STEVE HAS A GOOD RESOURCE. YEAH, THEY HAVE A GOOD, SHE HAS A GOOD MANAGER. SHE'S, SHE KNOWS SHE'LL, SHE TALKS TO THE OWNERS ALL THE TIME. MM-HMM . SO JUST, I'LL JUST RUN IT PAST HER AND SAY IF THERE'S A CON HEY, THERE'S ANY CHANCE WE COULD TALK TO 'EM AND GET SOME INPUT AND MM-HMM . PUT, THAT'D BE GREAT. PUT TOGETHER. YEAH. YEAH. BECAUSE WE NEED TO GET A LITTLE MORE INFORMATION. I'D TO SEE IF IT'S FOR SALE ANYWAY. . OH, YOU DON'T KNOW WHAT'S GOING ON, DO YOU? ? I CAN'T MENTION IT IN MEETINGS. . IT'S MORE THAN THAT. . OKAY. NOW THANK YOU VERY MUCH. OKAY. ANY, YEAH, GO AHEAD. THE NEXT, UH, THE, THE TWO HOUSES UP BY MY FRIEND'S HOME, BOTH OF 'EM ARE INTERESTED IN US DOING A SURVEY, BUT THEY'RE, THEY'RE NOT NECESSARILY INTERESTED TO GO BEYOND THAT. I THINK THEY STILL ARE. SURE. KINDA WONDERING. WELL, ONE STEP AT A TIME. ONE STEP AT A TIME. SO WHAT I'M TRYING TO DO IS SET UP A TIME WHEN THEY'RE BOTH IN TOWN, SO, 'CAUSE THEY'RE RIGHT ACROSS THE STREET FROM EACH OTHER AND THEY, THEY, THEY COULD BE A PART A WALK AROUND WITH US. SO, COOL. AS SOON AS I GET THAT SET UP, YEAH. THEN GREAT. YEAH. KEEP ON DOCUMENTING. OKAY. KEEP ON RACKING UP THE LIST OF POSSIBILITIES. ABSOLUTELY. IT'S GREAT. COOL. ANYTHING ELSE? OH, I THOUGHT YOU WERE GONNA ADD SOMETHING. WE'RE, I DON'T KNOW IF WE HAVE ANY OTHERS, BUT IF WE WE'RE DONE AT THE END, I HAVE SOMETHING. OKAY. , ANYTHING ELSE? ONE THING I, UH, THIS, WELL, IT ISN'T DONE TO THIS. [00:30:01] UH, WHAT KIND OF, WHAT, UH, NATE DID FOR ME WAS THIS THAT HE DID, WHICH, UH, SHOWS THE STEPS. TWO LANDMARKING. 1, 2, 3. OH YEAH. I JUST PRINTED OUT THE, UH, AND THAT WAS REALLY HELPFUL TO ME TO HAVE THAT. IT WAS, NOW I KNOW WHAT, WHAT, WHAT, WHAT . OKAY. ALL RIGHT. GOOD. UH, FUTURE MEETING DATES AND AGENDA ITEMS. UH, NEXT MEETING IS SCHEDULED FOR MONDAY, APRIL 13TH. UH, WE SHOULD KNOW SOMETHING ABOUT THE RFPS BY THEN AND EVERYTHING. RIGHT. SO, AND WE CAN DO A SITE VISIT TO THOSE TWO PROPERTIES TOO IF YOU GUYS WANT TO ON NOT DAY. YEAH, I THINK THAT'S GREAT. BEFORE IT GETS TOO, TOO HOT. MM-HMM . YEAH. CERTAINLY. I SAY IS FULLY KNOWING IT'S GONNA BE LIKE PUSHING 90 DEGREES FOR THE PARADE THIS WEEKEND, . YES IT IS. WHAT ABOUT MAY? THIS WAS, UH, THE HISTORIC MONTH COMING UP. MM-HMM . SO, UH, IS THE MUSEUM GOT SOMETHING GOING OR, UH, I WILL KEEP EVERYBODY APPRISED OF THAT. WE'VE HAD A COUPLE OF DISCUSSIONS. I DON'T HAVE ANY PLANS TO ANNOUNCE JUST YET, BUT YES. OKAY. WE'LL DO SOMETHING. ALRIGHT. FOR SURE. GREAT. UH, I DO NOT BELIEVE WE NEED TO GO INTO EXECUTIVE SESSION AT THIS POINT. UH, SO HEARING NOTHING ELSE LOOKING AT DONNA. 'CAUSE SHE'S USUALLY THE ONE WHO STOPS ME. . OKAY. WE'LL CALL FOR ADJOURNMENT AT, UH, FOUR THIRTY THREE OFFICIAL VERIZON TIME. WOW. WOW. WE'RE GOOD. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.